Executive Assistant to CEO - PS HQ

The Private Suite Llc; El Segundo (CA); On-site; USD 75,000 - 90,000; Full time

Benefits offered by this job

Medical benefits

401K with company match

Unlimited PTO

Tuition Reimbursement

Health & dependent care FSA/HSA

Job summary

PS HQ in El Segundo, CA is seeking an Executive Assistant to the CEO for a full-time, onsite role. You will manage the CEO’s calendar, coordinate domestic and international travel, handle executive communications, and oversee personal and household logistics with utmost discretion.

Ideal candidates have 4–6+ years of EA/PA experience, exceptional communication skills, and strong organizational abilities. The position offers comprehensive benefits and a clear path for growth within the company.

Qualifications

• 4-6+ years of EA/PA experience.
• Exceptional communication skills.
• Ability to prioritize multiple projects quickly and accurately in a fast-paced environment with evolving priorities and last-minute changes.
• Strong organizational skills, attention to detail, and execution excellence.
• Advanced presentation and document formatting skills with a keen eye for detail and aesthetically polished output; experience using tools in Microsoft Office & Canva.
• Proven ability to build strong cross-functional relationships.
• Experience designing or improving administrative workflows.
• High level of discretion and emotional intelligence.

Responsibilities

• Serve as a trusted administrative partner and primary point of contact for the CEO, coordinating effectively with executives, employees, board members, guests, and external partners.
• Manage the CEO’s complex calendar with a strong understanding of business priorities, including meeting coordination, conflict resolution, schedule optimization, and proactive adjustments as needs evolve.
• Ensure CEO meetings are thoughtfully prepared and fully coordinated, including agendas, materials, logistics, dial-ins, hospitality needs, and timely follow-up on action items.
• Coordinate end-to-end domestic and international travel for the CEO, including flights, hotels, ground transportation, dining arrangements, detailed itineraries, and real-time adjustments as schedules shift.
• Provide polished personal assistant support for the CEO, including managing appointments, reservations, personal travel, household and family logistics, orders, deliveries, gifts, errands, and special projects.
• Coordinate household vendors, repairs, bills, medical reimbursements, personal-care appointments, VIP travel services, and family events with discretion and care.
• Anticipate executive and personal needs by maintaining awareness of upcoming commitments, deadlines, events, preferences, and logistical details that support the CEO’s efficiency and overall day-to-day experience.
• Support CEO communications by monitoring, organizing, and triaging inbox activity, drafting responses when appropriate, and ensuring timely follow-through on priority messages.
• Prepare and format communications such as memos, emails, presentations, and reports.
• Coordinate office and meeting logistics, including conference room bookings, catering, set-up, and guest experience.
• Support day-to-day office operations and ad hoc administrative needs.
• Prepare expense reports, process invoices, and track payments.
• Take full ownership of assigned tasks and projects with minimal oversight.
• Perform other duties as assigned by leadership.

Skills

EA/PA experience

Exceptional communication

Prioritization

Organization skills

Microsoft Office

Cross-functional skills

Workflow design

Discretion

Emotional intelligence

Tools

Microsoft Office

Canva

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Executive Assistant to CEO - PS HQ

Full Time El Segundo, CA, US

3 days ago Requisition ID: 1316

$75,000.00 To $90,000.00 Annually

Who We Are

PS is redefining the way the world travels. We build and operate private airport terminals that transform commercial air travel into a seamless luxury experience. Currently serving guests at Los Angeles International Airport (LAX), Hartsfield-Jackson Atlanta International Airport (ATL), and Paris Charles de Gaulle (CDG), with new terminals just opened at Dallas Fort Worth International Airport (DFW) and Miami International Airport (MIA), PS is pioneering a new global standard in hospitality.

Far from the crowds and chaos of the public airport, PS offers members the privacy, ease, and security of the private flight experience while flying commercial. With exclusive partnerships with TSA and U.S. Customs and Border Protection, guests move effortlessly through line-free departures and arrivals. Every moment is carefully orchestrated by our expert team - private TSA screening, dedicated customs and immigration services, and luxury chauffeur transfers across the airfield directly to or from your aircraft.

Inside our private terminals, guests enjoy serene suites, chef-prepared dining, spa services, and personalized attention, while our Control Room coordinates discreetly with government, airline, and security partners to ensure unmatched efficiency, safety, and peace of mind. At PS, waiting in lines, crowded terminals, and luggage hassles give way to quiet elegance, service with heart and inspired experiences.

We are building more than terminals - we are shaping a new way to travel. If you're passionate about luxury hospitality and excited to be part of something extraordinary, join us as we expand to new markets and reimagine the future of travel with PS.

About the Role

The Executive Assistant provides high-level administrative and personal support to the Chief Executive Officer of PS, serving as a trusted partner in managing priorities, communications, travel, and day-to-day logistics. This role requires exceptional judgment, discretion, emotional intelligence, and the ability to anticipate needs in a fast-paced executive environment.

The ideal candidate is highly organized, service-oriented, and comfortable balancing business priorities with select personal assistant responsibilities while maintaining the highest degree of professionalism and confidentiality.

Reports to: Chief Executive Officer of PS

Location: PS HQ (El Segundo, CA)

Schedule: Full-time, Onsite

• Serve as a trusted administrative partner and primary point of contact for the CEO, coordinating effectively with executives, employees, board members, guests, and external partners.
• Manage the CEO’s complex calendar with a strong understanding of business priorities, including meeting coordination, conflict resolution, schedule optimization, and proactive adjustments as needs evolve.
• Ensure CEO meetings are thoughtfully prepared and fully coordinated, including agendas, materials, logistics, dial-ins, hospitality needs, and timely follow-up on action items.
• Coordinate end-to-end domestic and international travel for the CEO, including flights, hotels, ground transportation, dining arrangements, detailed itineraries, and real-time adjustments as schedules shift.
• Provide polished personal assistant support for the CEO, including managing appointments, reservations, personal travel, household and family logistics, orders, deliveries, gifts, errands, and special projects.
• Coordinate household vendors, repairs, bills, medical reimbursements, personal-care appointments, VIP travel services, and family events with discretion and care.
• Anticipate executive and personal needs by maintaining awareness of upcoming commitments, deadlines, events, preferences, and logistical details that support the CEO’s efficiency and overall day-to-day experience.
• Support CEO communications by monitoring, organizing, and triaging inbox activity, drafting responses when appropriate, and ensuring timely follow-through on priority messages.
• Prepare and format communications such as memos, emails, presentations, and reports.
• Coordinate office and meeting logistics, including conference room bookings, catering, set-up, and guest experience.
• Support day-to-day office operations and ad hoc administrative needs.
• Prepare expense reports, process invoices, and track payments.
• Take full ownership of assigned tasks and projects with minimal oversight.
• Perform other duties as assigned by leadership.

Requirements / Qualification

• 4-6+ years of EA/PA experience
• Exceptional communication skills
• Ability to prioritize multiple projects quickly and accurately in a fast-paced environment with evolving priorities and last-minute changes
• Strong organizational skills, attention to detail, and execution excellence
• Advanced presentation and document formatting skills with a keen eye for detail and aesthetically polished output; experience using tools in Microsoft Office & Canva
• Proven ability to build strong cross-functional relationships
• Experience designing or improving administrative workflows
• High level of discretion and emotional intelligence

Full Time Employee Benefits

• Employee benefits include medical, dental, vision, life insurance, long-term and short-term disability
• 401K retirement plan with company matching
• Health and Dependent care FSA and HSA with company matching
• Unlimited PTO
• Monthly health & wellness and cell phone reimbursement.
• Paid training
• Parental benefits 100% paid up to 6 weeks.
• Friends & Family Discounted PS Use.
• Tuition Reimbursement.
• A great career path with promotion opportunities

Salary range $75,000 - $90,000/annually. This is a full-time Exempt role.

PS is an equal-opportunity employer. We believe in hiring a diverse workforce and sustaining an inclusive, people-first culture. We are committed to non-discrimination on any protected basis. PS considers for employment qualified applicants with criminal histories consistent with applicable federal, state, and local law.