Executive Assistant to CEO — Onsite in Houston

Piping-Technology-; Houston (TX); On-site; USD 70,000 - 110,000; Full time

Job summary

Piping Technology & Products (PT&P) in Houston seeks an Executive Assistant to the CEO who will provide high-level, confidential support across the CEO’s business and personal priorities. The role requires exceptional judgment, organization, discretion, and the ability to anticipate needs in a fast-paced environment.

You will manage complex calendars, coordinate travel, prepare materials, and serve as a trusted liaison with internal teams, investors, and partners, while maintaining strict

Qualifications

• Seven or more years of progressive administrative experience, including direct support to a CEO or other C-suite executive.
• Exceptional organizational, time-management, prioritization, and multitasking skills.
• Excellent written and verbal communication skills with professional telephone and email etiquette.
• Advanced proficiency in Google Workspace, Microsoft Suite, and capable of learning and using modern productivity and collaboration tools preferred.
• Intermediate - Advanced level of experience with Chat GPT & Claude; must be comfortable using AI as a thought partner to learn and assist with CEO projects.
• Bachelor’s degree preferred; equivalent executive-support experience will be considered.
• Must be based in the Houston area and able to work on-site at 3701 Holmes Road, Houston, TX 77051.
• Must have reliable transportation to handle CEO’s personal needs.
• Must be willing to answer work phone after hours and on weekends if necessary.

Responsibilities

• Manage the CEO’s complex calendar, appointments, meetings, and email communications; proactively identify conflicts and changing priorities.
• Coordinate domestic and international travel, including detailed itineraries, transportation, accommodations, and related logistics.
• Prepare, edit, and organize correspondence, presentations, reports, meeting materials, and other executive documents.
• Maintain business, investment, and personal task lists; monitor deadlines, track action items, and ensure timely follow-through.
• Conduct research, compile data, and prepare concise briefs to support business, investment, travel, and other executive decisions.
• Collect, track, and organize confidential investment and financial documentation, including K-1s and related records.
• Assist with drafting and synthesizing investor updates, communications, and supporting materials.
• Serve as a trusted liaison between the CEO and leadership teams, employees, investors, business partners, and other stakeholders.
• Coordinate with leadership teams to maintain alignment, advance priorities, and support completion of key projects and initiatives.
• Plan and coordinate logistics for professional, personal, and family meetings, events, and special projects.
• Provide local, in-person personal support and errands as needed while exercising sound judgment and strict confidentiality.
• Handle sensitive information with the highest level of discretion, professionalism, and integrity.

Skills

Calendar management

Travel coordination

Written and verbal communication

Discretion & confidentiality

Organizational skills

AI tools (ChatGPT, Claude)

Problem-solving

Education

Bachelor’s degree or equivalent executive-support experience

Tools

Google Workspace

Microsoft Office Suite

AI productivity tools

Job description

Piping Technology & Products (PT&P) in Houston seeks an Executive Assistant to the CEO who will provide high-level, confidential support across the CEO’s business and personal priorities. The role requires exceptional judgment, organization, discretion, and the ability to anticipate needs in a fast-paced environment.

You will manage complex calendars, coordinate travel, prepare materials, and serve as a trusted liaison with internal teams, investors, and partners, while maintaining strict