Executive Assistant to CEO, HMI

asml; San Jose (CA); On-site; USD 68,000 - 94,000; Full time

Job summary

ASML is seeking an Executive Assistant to provide high-level administrative and operational support to the CEO and other leaders. You will manage complex global calendars, coordinate leadership activities, and enable effective execution across the US, Europe and Asia.

The role requires significant experience supporting senior executives, excellent organization, and advanced Microsoft 365 skills. You will engage across cultures and time zones, ensuring confidentiality and smooth operations.

Qualifications

• Bachelor's degree or equivalent experience.
• Significant experience supporting senior executives.
• Experience working in a global high-tech environment preferred.
• Strong organizational and project coordination skills.
• Excellent communication skills.

Responsibilities

• Manage and optimize CEO and other Executive Staff calendars, travel and meeting priorities.
• Coordinate leadership team meetings, staff meetings, off-sites and business reviews.
• Prepare meeting logistics, agendas, materials and follow-up actions.
• Support executive communications and stakeholder engagement.
• Coordinate international travel, visa support and expense reporting.
• Manage executive correspondence and prioritize incoming requests.
• Facilitate cross-functional coordination among leadership teams in the US, Taiwan and Europe.
• Support board, ERM/TRM and executive review preparation.
• Track key action items and follow-up commitments.
• Maintain confidentiality when handling sensitive business information.
• Support visitors, customer engagements and executive events.
• Continuously improve administrative processes and operating rhythms.

Skills

Executive support

Calendar management

Global coordination

Communications

Education

Bachelor's degree or equivalent experience

Tools

Microsoft 365

Job description

The Executive Assistant provides high-level administrative and operational support to the CEO of HMI and other HMI executives. The role is responsible for managing a complex global calendar, coordinating leadership activities, facilitating executive communications, supporting staff operations and enabling effective execution across a global organization spanning the US, Europe and Asia.

The Executive Assistant acts as a trusted partner to the CEO and serves as a key coordination point for the HMI leadership team.

Key Responsibilities

• Manage and optimize CEO and other Executive Staff member calendars, travel and meeting priorities.
• Coordinate leadership team meetings, staff meetings, off-sites and business reviews.
• Prepare meeting logistics, agendas, materials and follow-up actions.
• Support executive communications and stakeholder engagement.
• Coordinate international travel, visa support and expense reporting.
• Manage executive correspondence and prioritize incoming requests.
• Facilitate cross-functional coordination among leadership teams in the US, Taiwan and Europe.
• Support board, ERM/TRM and executive review preparation.
• Track key action items and follow-up commitments.
• Maintain confidentiality when handling sensitive business information.
• Support visitors, customer engagements and executive events.
• Continuously improve administrative processes and operating rhythms.

Qualifications

• Bachelor's degree or equivalent experience.
• Significant experience supporting senior executives.
• Experience working in a global high-tech environment preferred.
• Strong organizational and project coordination skills.
• Excellent communication skills.
• Advanced proficiency with Microsoft 365 (Outlook, Teams, PowerPoint, Excel and Copilot).
• Ability to manage multiple priorities in a fast-paced environment.
• High level of discretion and professionalism.

Success Profile

• Anticipates executive needs before they arise.
• Exercises sound judgment with minimal supervision.
• Operates effectively across cultures and time zones.
• Builds strong relationships with executives, customers and stakeholders.
• Enables leadership effectiveness through exceptional planning, coordination and execution.

The current base annual hourly range for this role is currently: $49-68

Pay scales are determined by role, level, location and alignment with market data. Individual pay is determined through interviews and an assessment of several factors that that are unique to each candidate, including but not limited to job-related skills, relevant education and experience, certifications, abilities of the candidate and pay relative to other team members.

The Company offers employees and their families, medical, dental, vision, and basic life insurance. Employees are able to participate in the Company's 401k plan. Employees will also receive eight (8) hours of vacation leave every month and (13) paid holidays throughout the calendar year.

All new ASML jobs have a minimum application deadline of 10 days.

Inclusion and diversity

ASML is an Equal Opportunity Employer that values and respects the importance of a diverse and inclusive workforce.

It is the policy of the company to recruit, hire, train and promote persons in all job titles without regard to race, color, religion, sex, age, national origin, veteran status, disability, sexual orientation, or gender identity.

We recognize that inclusion and diversity is a driving force in the success of our company.

Request an Accommodation

ASML provides reasonable accommodations to applicants for ASML employment and ASML employees with disabilities. An accommodation is a change in work rules, facilities, or conditions which enable an individual with a disability to apply for a job, perform the essential functions of a job, and/or enjoy equal access to the benefits and privileges of employment. If you are in need of an accommodation to complete an application, participate in an interview, or otherwise participate in the employee pre-selection process, please send an email to [e-mail] to initiate the company's reasonable accommodation process.

Please note: This email address is solely intended to provide a method for applicants to initiate ASML's process to request accommodation(s). Any recruitment questions should be directed to the designated Talent Acquisition member for the position.