Executive Assistant to CEO (APAC travels, Remote work, Up 5.5K + AWS + VB)

Trust Recruit; Anson (TX); Remote; USD 60,000 - 80,000; Full time

Job summary

A recruitment agency in Texas is looking for an experienced Executive Assistant to support the CEO. The ideal candidate will have at least 5 years of experience in executive support and strong organizational skills, managing travel and communications across multiple time zones. This position offers the opportunity to work from home and requires occasional travel alongside the CEO.

Qualifications

• 5+ years of supporting C-level executives in a fast-paced environment.
• Experience managing complex travel itineraries.
• Strong communication and interpersonal skills.

Responsibilities

• Manage the CEO’s calendar, prioritizing tasks and communications.
• Organize international travel and logistics for the CEO.
• Act as a liaison between the CEO and stakeholders.

Skills

Executive Support

Travel Management

Communication

Organizational Skills

Job description

Work from Home support

AWS + VB

APAC travels required

Responsibilities

1. Executive & Business Support

• Manage the CEO’s calendar, including scheduling meetings, calls, investor briefings, and media engagements across multiple time zones.
• Prioritize incoming requests and communications to ensure the CEO’s time is allocated efficiently and strategically.
• Prepare meeting materials, presentations, briefing documents, and follow-ups.

2. Travel Management

• Organize complex international and regional travel itineraries (flights, hotels, visas, transfers) in line with the CEO’s business and event schedule.
• Coordinate on-site logistics for conferences, summits, and partner visits.
• Occasionally travel alongside the CEO to provide in-person support during key engagements.

3. Communication & Coordination

• Act as a liaison between the CEO and internal/external stakeholders, always maintaining professionalism and confidentiality.
• Manage emails, draft correspondence, and assist with executive-level communication.
• Ensure smooth coordination between the CEO’s office and cross-functional teams (Product, Marketing, Partnerships, Investors).

4. Administrative Excellence

• Handle confidential documents and sensitive business matters with absolute discretion.
• Support occasional personal errands and logistics when necessary.
• Track expenses, process reimbursements, and assist with administrative reporting.

Requirements:

• Minimum 5 years of experience as a Personal Assistant, Executive Assistant, or Chief of Staff to a C-level executive, preferably in tech, startup, finance, or hospitality sectors.
• Experience working in a fast-paced, international environment with exposure to founders, investors, and high-level stakeholders.
• Strong knowledge of global travel logistics and cultural etiquette across APAC, Europe, and the Americas.

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