Executive Assistant to CEO

BDA, LLC; Seattle (WA); Hybrid; USD 125,000 - 135,000; Full time

Benefits offered by this job

Robust PTO

Volunteer day

Summer Fridays

Insurance package

401k

Tuition reimbursement

Wellness programs

Professional development

Job summary

BDA Inc. in Woodinville, WA is seeking an experienced Executive Assistant to support our CEO. This highly visible role handles complex scheduling, executive communications, travel, and cross-functional initiatives.

You will anticipate needs, exercise sound judgment, and bring calm, precise follow-through in a fast-moving, high-energy environment. Flexibility to work evenings and weekends is essential as priorities shift.

Qualifications

• 5–7 years of senior EA experience supporting a CEO or C-suite in a large organization.
• Excellent written and verbal communication.
• Ability to manage complex calendars and travel across time zones.
• Discretion handling confidential information.
• Willingness to work non-standard hours including evenings/weekends.

Responsibilities

• Provide strategic high-level administrative support to the CEO, including calendar, meetings, and travel planning.
• Manage dynamic scheduling across priorities and time zones; anticipate conflicts and propose solutions.
• Prepare executive materials, presentations, reports, and confidential communications with precision.
• Coordinate executive meetings, leadership sessions, and cross-functional initiatives; track actions.

Skills

5-7 years senior EA experience

Excellent communication

Calendar management

Discretion with confidential info

Non-standard hours flexibility

Tools

Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)

Job description

Most companies claim to have the best people. We say to them, "Keep dreaming." Our people are second to none. They set us apart with their entrepreneurial spirit and ambition. They come to us from the likes of Amazon, Microsoft, Nordstrom, Starbucks and the sports world, bringing energy, bold ideas and a willingness to dive into the unfamiliar. It's our people that make BDA the top global Merchandise Agency to work for.

Location:

• This role is based in Woodinville, WA and requires you to full-time onsite work
• To be considered, you must live within commuting distance , as regular in-person collaboration is a key part of the role.

About the Role

BDA is seeking an experienced Executive Assistant to support our CEO. This is a highly visible role for someone who can move confidently between complex scheduling, executive communications, travel, and initiatives across the business—often while priorities are changing.

You’ll be a trusted partner who anticipates needs, exercises sound judgment, and brings calm, precise follow-through to a high-energy environment. The right person enjoys the pace, builds strong relationships at every level, and understands when a detail needs immediate attention and when to step back and see the bigger picture. Flexibility to support the CEO outside standard business hours, including some evenings and weekends, is essential.

Key Responsibilities

• Provide strategic, high-level administrative support to the CEO, including complex calendar management, meeting coordination, and domestic/international travel planning.
• Manage highly dynamic scheduling across multiple priorities, stakeholders, and time zones while anticipating conflicts and proactively identifying solutions.
• Prepare executive materials, presentations, reports, and confidential communications with exceptional attention to detail and accuracy.
• Coordinate executive meetings, leadership sessions, and cross-functional initiatives, including agendas, materials, follow-up actions, and tracking deliverables.
• Serve as a trusted liaison between the CEO, internal teams, external partners, board members, and senior stakeholders.
• Handle sensitive business information and confidential matters with the highest level of professionalism and discretion.
• Bring structure and organization to fast-moving initiatives through strong prioritization, project coordination, and independent problem-solving.
• Support operational, administrative, and strategic initiatives driven by the Office of the CEO in a rapidly evolving business environment.

Qualifications

• Availability to work non-standard business hours, including evenings and weekends.
• 5-7 years of experience in a senior-level Executive Assistant role supporting a CEO or C-suite executive within a Fortune 500 or Fortune 1000 organization.
• Demonstrated longevity supporting senior executive leadership in complex corporate environments.
• Proven expertise managing highly complex executive scheduling and shifting business priorities.
• Strong executive presence with exceptional written and verbal communication skills.
• Outstanding attention to detail, organizational ability, and follow-through.
• Advanced critical thinking and complex problem-solving capabilities.
• Ability to thrive in a demanding, high-accountability environment requiring adaptability, professionalism, and resilience under pressure.
• Experience handling sensitive information and executive-level business matters with discretion.
• Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Ability to safely lift and carry items weighing up to 15 pounds.
• Ability to remain standing and/or move throughout the workday as needed to perform job duties.

Preferred Qualifications

• Prior experience directly supporting a CEO in a large-scale enterprise environment.
• Background working within large-scale corporate, technology, professional services, or fast-growth organizations.
• Exposure to board support, legal, governance, contract, or compliance-related administrative processes is a plus.
• Strong project coordination and cross-functional collaboration experience preferred.

Why This Role

• This is a rare opportunity to partner directly with BDA’s CEO and help keep a dynamic, growing business moving forward.
• BDA has more than 40 years of credibility, strong client relationships, and great stories to tell. You’ll help the CEO stay focused on the people, decisions, and opportunities that matter most.
• You’ll have the autonomy to anticipate needs, solve problems, and bring structure to a fast-moving schedule and shifting priorities.
• This is a chance to build a trusted partnership with an energetic, optimistic leader who brings passion and momentum to the work.
• You’ll join a collaborative team where sound judgment, discretion, and thoughtful follow-through make a visible difference every day.

Why BDA?

BDA is a place where creativity, partnership, and customer care come together. For more than 40 years, we have helped some of the world’s most recognized brands create memorable experiences through branded merchandise, gifting, and custom programs. We are proud of the work we do, the relationships we build, and the people behind it all. At BDA, you will find a team that values collaboration, innovation, and a “get it done” mindset — while still making space for creativity, growth, and meaningful impact.

Our Core Values:

• BDA is a Team and a Family
• Always Strive to Be The Best
• Entrepreneurial Spirit
• Tigger Attitude
• Work Hard, Play Hard
• Make It Happen the Best Way
• Total Client Affinity & Advocacy

• BDA Instagram: https://www.instagram.com/bda_inc/
• swagup (a BDA company) end-to-end Merch Ecommerce site:https://www.swagup.com/
• BDA Careers Page: https://www.bdainc.com/careers/
• LinkedIn – BDA page: https://www.linkedin.com/company/bdainc/

We are pleased to share the base salary range for this position is $125,000 to $135,000. If you are hired at BDA, your compensation will be determined based on factors that may include geographic location, skills, education, and experience. In addition to these factors, we believe in the importance of pay equity and consider internal equity of our current team members as a part of any offer. In the spirit of pay transparency, the range listed is the full base salary range for the role and hiring at the top of the range would not be typical, in order to allow for future salary growth. The range listed is just one component of BDA’s total compensation and rewards programs, which includes: robust PTO; vacation, a paid volunteer day, holidays and summer Fridays, Benefits; medical, dental, vision, life, and AD&D insurance, 401k; tuition reimbursement, mental health and financial wellness programs and professional development opportunities including tuition reimbursement. Certain revenue-generating positions may be eligible for incentive compensation.

BDA is more than a workplace - it’s a family. For more than four decades we’ve promoted a vibrant and welcoming culture that not only accepts but demands you to be different. The quirky, the bold, the creative and the unique make up the foundation of a company that the most iconic brands in the world look to help tell their story through the power of merchandise.

BDA Inc. is an Equal Opportunity Employer. We are committed to creating an inclusive workplace and do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by federal, state, or local law.