Executive Assistant - Thinkingbox

AntiSocial; Salt Lake City (UT); On-site; USD 45,000 - 55,000; Full time

Benefits offered by this job

401k matching

Extended health benefits

Dog-friendly offices

Unlimited coffee and snacks

Team events

Job summary

Thinkingbox, based in Salt Lake City, seeks an organized Executive Assistant to support senior leadership and keep day‑to‑day operations running smoothly. You will manage calendars, coordinate travel, meetings, and follow‑ups, and assist with research and administrative tasks.

Responsibilities include office operations, onboarding, project support, and coordinating culture events to foster a collaborative environment. This is an on‑site role with opportunities to contribute across teams.

Qualifications

• Experience supporting executives and C-suite preferred.
• Strong written and verbal communication.
• Proactive problem-solver with initiative.
• Excellent time management and prioritization.

Responsibilities

• Manage COO/CCO calendars and scheduling.
• Coordinate travel, meetings, and follow-ups.
• Assist leadership with research and admin tasks.
• Support office operations and vendor relationships.
• Assist with onboarding and event planning.

Skills

Calendar management

Travel coordination

Executive support

Multitasking

Communication skills

Job description

Who We Are

We’re Thinkingbox, the brief to built agency that creates innovative digital, experiential, social, and content experiences. We partner with leading brands across sports, gaming, entertainment, technology, and more. Our culture thrives on collaboration, spontaneity, and a willingness to put creators at the center of the process. We host office dogs, happy hours, and annual travel months that let you work from anywhere—from the office to beaches in Mexico—to bring fresh perspectives back to the team.

The Opportunity

We are looking for an organized, positive, and proactive Executive Assistant to support senior leadership and keep day‑to‑day operations running smoothly in our Salt Lake City office.

What You’ll Be Doing

Executive Assistant Support

• Assist with managing calendars and scheduling for the COO and CCO
• Coordinate calendars, travel, meetings, and follow‑ups, proactively adapting plans as priorities change
• Assist leadership with research and administrative tasks

Office Coordination

• Serve as the first point of contact for visitors and visitors’ inquiries
• Answer phones and manage incoming/outgoing mail and packages
• Maintain a clean, organized, and well‑stocked office
• Coordinate vendors such as cleaning services, suppliers, and building contacts
• Assist with onboarding tasks such as desk setup and office access

Project Coordination

• Support multiple internal projects simultaneously, ensuring work continues to move forward as priorities shift
• Help prepare documents, presentations, and meeting materials
• Collaborate across departments on assigned projects

Culture and Events

• Champion a positive and connected office culture
• Plan and execute office events, team lunches, social gatherings, and holiday celebrations
• Coordinate industry‑related outings and community engagement activities
• Partner with the People & Culture team on company programs

Administrative Support

• Support expense tracking
• Order office supplies and equipment
• Handle general administrative tasks as needed

What You’ll Bring

• Friendly, professional, and people‑focused
• Strong multitasker with the ability to prioritize and stay ahead of needs
• Excellent written and verbal communication skills
• Proactive problem‑solver who takes initiative
• Comfortable working in a fast‑paced environment while maintaining accuracy, professionalism, and follow‑through
• Experience in office coordination or administrative roles preferred
• Experience supporting executives is an asset

Bonus Experience

Experience in any of the following environments is considered a strong asset:

• Creative, advertising, or production agencies
• Film, television, commercial, or live event production
• High‑growth startups or entrepreneurial environments
• Roles such as Producer’s Assistant, Production Coordinator, First Assistant Director, or Executive Assistant that balance competing priorities and coordinate multiple stakeholders

Additional Info

• On‑site Mondays to Fridays
• Flexible time off, including paid vacation and sick days
• Consistent culture and team‑building events
• Employee recognition and incentive programs
• Seasonal celebrations throughout the year
• Office lunches
• Branded company swag
• Access to industry events, learning opportunities, and non‑profit outreach
• Dog‑friendly offices
• Unlimited coffee, drinks, and snacks
• Flex work and travel options
• Comprehensive extended health benefits
• 401k matching

$45,000 – $55,000 a year. Placement in the salary range will be based on factors such as internal equity, candidate experience, skills, and qualifications relevant to the role. If your compensation expectations fall outside of this range, we still welcome your application.

Equal Opportunity

At Thinkingbox, we’re committed to creating an inclusive environment where everyone feels valued, heard, and empowered to thrive. We welcome and encourage applicants of all races, ethnicities, genders, identities, abilities, ages, sexual orientations, and backgrounds to apply. Your voice matters here.

To Apply

Thank you for your interest in joining our team. Please submit your resume and, if applicable, links to your online portfolio. Due to the volume of applications we receive, we’re unable to respond to every submission. However, all applications are kept in our talent database and will be considered for future opportunities.
We may use artificial intelligence (AI) tools to support parts of the hiring process. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are made by humans. If you would like more information about how your data is processed, please contact us.