Executive Assistant

Fluke Health Solutions; United States; On-site; USD 70,400 - 117,600; Full time

Benefits offered by this job

Eligibility for bonus

Opportunity for career growth

Supportive work environment

Job summary

A leading health solutions company is seeking an Executive Assistant to support the President. This role requires ownership of executive priorities, calendar management, and effective communication. Minimum 3 years' experience supporting senior executives is required, along with advanced proficiency in tools like Outlook and Teams. The position offers an opportunity to make a significant impact by ensuring that the team's focus remains on high-priority tasks. The salary range for this position is competitively set between $70,400 and $117,600.

Qualifications

• Minimum of 3 years of experience supporting Senior Executives in a complex, fast-paced environment.
• Strong judgment, discretion, and ability to operate with incomplete information.
• High level of AI fluency for drafting, synthesis, and summarization.

Responsibilities

• Triage inbox and communications, drafting messages as appropriate.
• Prepare executive for meetings and ensure access to relevant materials.
• Own the Rhythm of Business including weekly staff meetings and Town Halls.
• Plan and monitor domestic and international travel.

Skills

Advanced proficiency in Outlook

Teams

SharePoint

Word

Excel

PowerPoint

Concur

Power BI

Job description

Fortive is seeking a highly capable Executive Assistant to support the President of Fluke Health Solutions in a high‑impact partnering role. This position goes beyond traditional administrative support and is designed for someone who takes ownership of how a senior leader operates day to day. You manage priorities, shape the flow of meetings and communications, and bring discipline to the rhythm of the business.

Working in alignment with our focus on clear priorities and strong execution, you anticipate needs, apply sound judgment, and help ensure the executive and team remain focused on the work that matters most. This role provides meaningful responsibility for someone who values accountability, precision, and visible enterprise‑level impact, making it ideal for an Executive Assistant who wants to be trusted as an operating partner, exercise sound judgment daily, and contribute significantly to how work gets done at Fortive.

Support Priorities

• Primary Support: President — full‑scope executive partnership, including calendar and priority management, communications support, meeting cadence and Rhythm of Business (ROB), travel and expenses, and day‑to‑day operating leverage.
• Secondary Support: VP, GM, Equipment Quality Assurance — targeted support including calendar coordination, travel planning, and task‑based assistance as needed, aligned to availability and enterprise priorities.
• Prioritization & Governance: The VP of Talent Enablement sets Executive Assistant prioritization and allocation of support.

Scope of Responsibilities

Executive Time Leverage & Communications

• Proactively triage inbox and communications, drafting and sending messages in the executive’s voice as appropriate.
• Prepare executive for meetings ensuring access to relevant materials including purpose, agenda, and pre‑reads. Assist with relevant follow‑up tasks.
• Enforce scheduling hierarchy, protect personal and professional commitments, and preserve daily focus time.
• Prepare daily agendas, decision packets as needed, room and technology setups, and executive readiness materials.

Calendar, Meetings & Rhythm of Business

• Own the Rhythm of Business (ROB), including weekly staff meetings, 1:1s, skip‑levels, quarterly Town Halls, and PD/Ops/LPM.
• Draft, review, and finalize agendas and pre‑reads; document decisions, track action items, and ensure timely follow‑through.
• Insert prep time and transition buffers between meetings; manage travel buffers and schedule feasibility.
• Coordinate space planning and all meeting logistics.

Travel, Expenses & Policy Alignment

• Plan and monitor domestic and international travel, proactively counter measuring disruptions or delays.
• Ensure compliance with Fortive Global Travel and Expense policies, including visa coordination and approvals.
• Approve expense reports for direct reports within policy.

Decision Rights

• Calendar trade‑offs and priority decisions.
• Drafting and sending executive communications within defined categories.
• P‑card spending within established limits; vendor selection for routine needs.
• Approval of direct reports’ expense reports.

Success Metrics

• 10–15 hours per week of executive time reclaimed.
• 95% of inbox triaged within one business day; VIP requests same day.
• 98% on‑time meeting starts; all pre‑reads distributed at least 24 hours in advance.
• Zero travel policy exceptions; T&E SLAs consistently met.
• POs and SOWs processed within cycle time; monthly budget accuracy within 2%.

Qualifications

• Minimum of 3 years of experience supporting Senior Executives in a complex, fast‑paced environment.
• Advanced proficiency in Outlook, Teams, SharePoint, Word, Excel, and PowerPoint; Concur required; Power BI preferred.
• Strong judgment, discretion, and the ability to operate effectively with incomplete information.
• High level of AI fluency for drafting, synthesis, and summarization.

Work Style & Attributes

• Judgment‑Centered Autonomy: Comfortable making decisions independently and saying “no” when needed to protect priorities.
• Anticipatory Orientation: Naturally looks ahead, prepares contingencies, and flags risks early with options. Adapts to new processes and technologies.
• Executive Presence: Calm, professional, and credible in interactions with senior leaders and external partners.
• Relationship Intelligence: Adapts tone by stakeholder; builds trust across boundaries. Maintains confidentiality and discretion. Collaborates well with internal and external stakeholders.
• Systems Thinking: Thinks in workflows, not just tasks; documents and improves processes continuously.
• Resilience: Maintains clarity and composure in high‑pressure or rapidly changing situations.
• Service Orientation with Backbone: Mission‑first mindset paired with assertiveness and accountability.

Fortive Corporation Overview

Fortive's essential technology makes the world safer and more productive. We accelerate transformation in high‑impact fields like workplace safety, build environments, and healthcare. We are a global industrial technology innovator with a startup spirit. Our forward‑looking companies lead the way in healthcare sterilization, industrial safety, predictive maintenance, and other mission‑critical solutions. We're a force for progress, working alongside our customers and partners to solve challenges on a global scale, from workplace safety in the most demanding conditions to advanced technologies that help providers focus on exceptional patient care. We are a diverse team 10,000 strong, united by a dynamic, inclusive culture and energized by limitless learning and growth. We use the proven Fortive Business System (FBS) to accelerate our positive impact. At Fortive, we believe in you, us, and growth.

About Fluke Health Solutions

Comprised of four industry leaders—Fluke Biomedical, LANDAUER, RaySafe, and Victoreen—the Fluke Health Solutions (FHS) leads the biomedical and radiation detection markets with innovative products and services that help keep customers, patients, and clients safe. Fluke Biomedical leads the world in manufacturing biomedical test equipment like defibrillator analyzers and digital pressure meters. LANDAUER measures radiation exposure with dosimeter and radiation monitoring badges. RaySafe is the worldwide leader of X‑ray test equipment, real‑time staff dosimetry, and radiation survey meters. And Victoreen instruments are the trusted source for radiation monitoring systems and quality assurance for nuclear power professionals. At FHS, we believe in your potential—your ability to learn, grow and contribute in meaningful ways. We give you the opportunity, accountability, and visibility to do just that.

Equal Opportunity Employer

We Are an Equal Opportunity Employer. Fortive Corporation and all Fortive Companies are proud to be equal opportunity employers. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, national origin, religion, sex, age, marital status, disability, veteran status, sexual orientation, gender identity or expression, or other characteristics protected by law. Fortive and all Fortive Companies are also committed to providing reasonable accommodations for applicants with disabilities. Individuals who need a reasonable accommodation because of a disability for any part of the employment application process, please contact us at [e-mail].

Bonus or Equity

This position is also eligible for bonus as part of the total compensation package.

Pay Range

The salary range for this position (in local currency) is 70,400.00 - 117,600.00.