Executive Assistant (Supply Chain)

Signet Jewelers Limited; Akron (OH); Hybrid; USD 45,000 - 60,000; Full time

Job summary

Signet Jewelers Limited in Akron, OH is seeking an experienced Administrative Assistant to support the SVP of Supply Chain, Procurement, and Facilities. The role is hybrid, based in Akron and requires strong organizational, written, and verbal communication skills to manage calendars, reporting, and executive communications.

Responsibilities include calendar management, weekly and quarterly reporting, travel coordination, and preparing meeting summaries using productivity tools.

Qualifications

• Minimum of 5 years’ experience as an Administrative Assistant or related position.
• Experience supporting senior executives and coordinating calendars is preferred.
• Strong written and verbal communication skills are required.
• Advanced-level experience with Microsoft Word, Excel, PowerPoint and Outlook.

Responsibilities

• Manage weekly, monthly, seasonal, and yearly calendar for the SVP and benefit of the SC team.
• Execute weekly, monthly, quarterly reporting and communications to proper parties.
• Support SC team during weekly leadership meetings.
• Coordinate travel arrangements and manage expense information for SVP/VP.
• Prepare meeting summaries and draft communications using productivity tools.
• Communicate on behalf of the SVP/VP when asked with discernment.

Skills

Written and verbal communication

Organization skills

Attention to detail

Prioritization skills

Education

AS degree or equivalent

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Job description

We have many opportunities available on our other career site pages. Click here to link to our careers page!Signet Jewelers is the world's largest retailer of diamond jewelry, operating more than 2,800 stores worldwide under the iconic brands: Kay Jewelers, Zales, Jared, H.Samuel, Ernest Jones, Peoples, Banter by Piercing Pagoda, Rocksbox, JamesAllen.com and Diamonds Direct. We are a people-first company and this core value is at the heart of everything we do, from empowering our valued team members, to collaborating with our customers, to fostering the communities in which we live and serve. People – and the love their actions inspire – are what drive us. We’re not only proud of the love we inspire outside our walls, we’re especially proud of the diversity, inclusion and equity we’re inspiring inside. There are dynamic career paths awaiting you – rewarding opportunities to impact the lives of others and inspire love. Join us!Location: Akron, OH (Hybrid)Primarily supports the SVP Supply Chain, Procurement, and Facilities in order to increase the time the executive has available for their responsibilities. Provides further organization, coordination, and reporting duties for the Vice Presidents of Distribution Center Operations, Facilities, Supply Planning, and Procurement to optimize the overall Supply Chain organization effectiveness. Handles a variety of communication activities, clerical and administrative functions of the office, and understands how to prioritize information and actions flowing to the executive. Manages administrative needs for the executive to include expenses, travel, meetings, and other duties as required.Accountabilities:Manage weekly, monthly, seasonal, and yearly calendar for the SVP and benefit of the SC teamExecute weekly, monthly, quarterly reporting and communications to proper partiesSupport SC team during weekly leadership meetingsManage necessary coordination for Facilities teams and respective projects associated (Inbox management, PO processing, Coordinate meetings/calls, Administrative support as needed)Communicate on behalf of the SVP/VP when asked using judgment and discretionMay compose and sign correspondence for executive when appropriateParticipate at times in meetings to collect important notes, comments, commitments, and delivery dates and arrange for follow up and implementationAt times, arrange for staff members to represent organization at meetings, conferences, and projectsIn executive absence, ensures that requests for action or information are relayed to the appropriate staff memberAs needed, interprets requests and helps implement actions; notify executive of important or emergency matters for prompt actionUtilize Microsoft Copilot, Teams, Outlook, and other productivity tools to prepare meeting summaries, draft communications, organize information, and improve leadership team effectivenessCoordinates executive interaction with appropriate internal and external team members and potential partnersMonitor the progress of multiple projects, ensuring all deadlines are met and stakeholders are informed of any changes.Coordinate workflows between teams and other departments.Supports planning for BOD presentations, executive sessions, and town hall meetings.Helps maintain and track business finances with Finance partners.Manages internal Signet operating practices, record keeping, and performance tracking as necessary systems, forms control, office layout, suggestion systems, personnel, budgetary requirements and performance standards, to create new systems or revise established procedures.Coordinates collection and preparation of operating reports weekly, monthly, quarterly, and annually, such as budgets, performance tracking, initiatives updates, and necessary performance statistical recordsCoordinates travel arrangements and manages expense information for SVP/VPCalendar accuracy and maintenanceAccomplishing tasks in a timely and accurate mannerFuture reminders of tasks or eventsEnsures executive follow-up on all key calls and contactsPerform other duties as assigned.Position Requirements:Minimum 5 years’ experience as an Administrative Assistant or related positionAdvanced-level experience with Microsoft Word, Excel, PowerPoint and OutlookAS degree or equivalent experienceHybrid role in Akron, OH with 3 days on site and 2 days work from homeStrong written and verbal communication skillsAI familiarity, knowledge, and skillset preferredAbility to evaluate and analyze informationProfessional in demeanor and approach to responsibilitiesStrong attention to detail & organizational skillsHigh degree of urgency & prioritization skillsHighly flexible and have the ability to perform at peak performance in a dynamic, fast-paced environmentAbility to work with and develop positive working relationships with all levels of the organization including Senior Management, Executive Assistants and external contacts