Executive Assistant (Startup Operations & Leadership Support)

Overseas; United States; Remote; USD 60,000 - 85,000; Full time

Job summary

An exciting opportunity for a high-caliber Executive Assistant to support founders and senior leaders in a dynamic startup environment. In this role, you will manage executive calendars, coordinate travel, and drive initiatives, all while working remotely. The ideal candidate will be proactive, decisive, and capable of anticipating the needs of high-performing leaders.

Benefits

14 days of Paid Time Off

Observance of Philippine Regular Holidays

100% remote work

Qualifications

• 3+ years of experience as an Executive Assistant or Chief of Staff in a startup or fast-paced setting.
• Strong background in project coordination and administrative leadership.
• Confident managing competing priorities and making quick, sound decisions.

Responsibilities

• Manage executive calendars, prioritize meetings, and eliminate scheduling conflicts.
• Coordinate complex travel itineraries for domestic and international engagements.
• Support cross-functional projects, follow up on tasks, and ensure deliverables are met.

Skills

Project Coordination

Written Communication

Verbal Communication

Tech-savviness

Tools

Google Workspace

Asana

Monday.com

Salesforce

Job description

Executive Assistant (Startup Operations & Leadership Support)

Job Openings Executive Assistant (Startup Operations & Leadership Support)

About the job Executive Assistant (Startup Operations & Leadership Support)

Our client is seeking a high-caliber Executive Assistant to support founders and senior leaders in a dynamic startup environment. This is more than just a calendar management role, you'll serve as a true right-hand, helping manage projects, streamline operations, and drive initiatives forward with independence and strategic thinking.

If you're proactive, decisive, and know how to anticipate the needs of high-performing leaders, this is the role for you.

• Paid in USD every 15th & 30th of the month
• ️ Up to 14 days of Paid Time Off per year
• Observance of Philippine Regular Holidays (paid)
• 100% remote work from anywhere
• Collaborate directly with founders and department heads
• Take on real operational impact in a fast-moving, high-growth company
  
  

What You'll Do

• Manage executive calendars, prioritize meetings, and eliminate scheduling conflicts
• Coordinate complex travel itineraries for domestic and international engagements
• Own internal and external communications, draft executive emails, and build presentations
• Support cross-functional projects, follow up on tasks, and ensure deliverables are met
• Be a key player in team coordination, including off-site planning and department operations
• Maintain and organize confidential documents (financials, contracts, hiring records, etc.)
• Identify bottlenecks, propose solutions, and take initiative to solve issues before they escalate
• Provide personal executive support when needed (travel, expenses, vendor coordination)
  
  

Who You Are

• 3+ years of experience as an Executive Assistant or Chief of Staff in a startup or fast-paced setting
• Known for getting things done independently without waiting for step-by-step instructions
• Strong background in project coordination and administrative leadership
• Excellent written and spoken English communication skills
• Tech-savvy and experienced with tools like Google Workspace, Asana, Monday.com , Salesforce
• Confident managing competing priorities and making quick, sound decisions
• A strategic thinker who also thrives in the details
• Calm under pressure and comfortable supporting multiple executives
  
  

How to Apply

• Submitupdated resume
• 1-2 minuteLoom introducing yourself and sharing an example of a time you took initiative or made a key decision on behalf of a leader
• Bonus: Any samples of operations dashboards, event planning docs, or project trackers you've built or managed
  

This role is ideal for someone who thinks like a founder's partner, not just their assistant. You don't just react, you lead, follow through, and make smart calls along the way.