EXECUTIVE ASSISTANT SR I - ADMINISTRATION

Hoag; Costa Mesa (CA); On-site; Full time

Job summary

A leading healthcare organization in Costa Mesa seeks an Executive Assistant Senior I to provide comprehensive support to executives. This role involves managing schedules, coordinating projects, and ensuring smooth operations, allowing leadership to focus on strategic initiatives. The ideal candidate will have extensive administrative experience, particularly in healthcare, and advanced skills in Microsoft Office. Join a team committed to superior patient care and a diverse work environment.

Qualifications

• Minimum seven years' relevant experience.
• Advanced knowledge of Microsoft Office Suite.

Responsibilities

• Provides executive support for Hoag Executives and Medical Directors.
• Coordinates meetings and manages operational aspects of day-to-day operations.

Skills

Microsoft Office Suite

Communication

Education

High School Graduate

Tools

Healthcare Database Systems

Job description

EXECUTIVE ASSISTANT SR I - ADMINISTRATION

Salary Range: $41.2200 - $63.3700 /hour. Actual compensation may vary based on geographic location, work experience, skill level, and education.

The Executive Assistant Senior I provides a broad range of executive support for Hoag Executives and Medical Directors. Establishes a trusting relationship with the Executive Leaders and manages the operational and administrative aspects of day-to-day operations, allowing the Executives to focus on high-level leadership and strategy functions. Independently executes varied, complex administration and project coordination duties, frequently of a highly confidential nature. Coordinates the flow of information, maintains outlook calendars, financial reconciliations, and sensitive personnel matters. May be requested to provide support in taking meeting minutes in various meeting lead by the executive. Acts a conduit for information, screening and directing information to the appropriate personnel, acts as the gatekeeper for the executive’s office. Provides project support as requested. Compiles and manages data, prepares reports, prepares agendas and minutes as requested, and organize projects. May be requested to support Board meetings or events. Schedules meetings and notifies participants of changes as needed.

This role may have direct and frequent contact with Board members, patients, physicians, and community members. Projects an image of professionalism in communication, appearance, and conduct. Performs other duties as assigned and provides support to other senior leadership members as requested. Supports Hoag's mission and vision. Collaborates across the organization as appropriate.

Education and Experience

Required:

High School Graduate or equivalent

Minimum seven (7) years' relevant experience

Advanced knowledge of Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint, plus healthcare database systems

Preferred:

Seven (7) years’ executive administrative support experience is in a health care or medically related field preferred

Hoag is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. Hoag is committed to the principle of equal employment opportunity for all employees and providing employees with a work environment free of discrimination and harassment. Hoag hires a diverse group of people in a manner that allows them to reach their full potential in the pursuit of organizational objectives.

About the company

The Hoag Health Network consists of hospitals, urgent care & health care centers in Orange County. They are well known for superior patient care & convenient locations!