Executive Assistant Senior job at RSM in Minneapolis, MN

RSM; Minneapolis (MN); Hybrid; USD 72.000 - 119.000; Vollzeit

Benefits dieser Stelle

Discretionary bonus

Zusammenfassung

RSM in Minneapolis is seeking an Executive Assistant Sr. to support senior leaders with calendar management, travel coordination, and project execution.

You will prepare presentations, handle confidential communications, and ensure smooth day-to-day operations in a fast-paced professional services firm. The role requires an associate degree or 2+ years of related experience, strong MS Office skills, and the ability to balance multiple tasks with attention to detail.

Qualifikationen

• Associate degree or 2+ years of related experience.
• Intermediate to advanced Microsoft Office skills.
• Ability to communicate effectively with a diverse audience.
• Strong organization, prioritization and time management.
• Attention to detail and proofreading skills.
• Ability to prepare presentations with charts and tables.

Aufgaben

• Maintain calendar appointments and prioritize meetings.
• Coordinate travel arrangements.
• Submit and track expense reports.
• Manage meeting logistics and notes with action items.
• Maintain to-do lists with follow-ups.
• Handle confidential correspondence.
• Lead projects or events and execute details.
• Prepare professional correspondence, PowerPoint slides and spreadsheets.
• Compile data from multiple resources and prepare reports.
• Review invoices and reconcile charges.
• Collaborate with executive assistants and share best practices.
• Provide training to others when appropriate.
• Perform other duties as assigned.

Kenntnisse

Calendar management

Travel coordination

Expense reporting

Meeting logistics

Data compilation

Presentation prep

Microsoft Office

Communication

Ausbildung

Associate degree or 2+ years experience

Tools

PowerPoint

Excel

Word

Outlook

Jobbeschreibung

Title: Executive Assistant Sr.

Location: USA-MN-Minneapolis

Full time

Job Description

We are the leading provider of professional services to the middle market globally, our purpose is to instill confidence in a world of change, empowering our clients and people to realize their full potential. Our exceptional people are the key to our unrivaled, culture and talent experience and our ability to be compelling to our clients. You’ll find an environment that inspires and empowers you to thrive both personally and professionally. There’s no one like you and that’s why there’s nowhere like RSM.

Essential Duties

• Serve as the point person to maintain all calendar appointments and ensure that meetings are scheduled in advance and prioritized accordingly.
• Coordinate all travel arrangements (flights, cars, hotels and meals, etc.).
• Submit expense reports in a timely manner.
• Be responsible for meeting management administration, including handling all meeting invitations and logistics, tracking attendees, taking notes and following up with action items.
• Maintain daily, weekly, and monthly to-do lists, with follow-ups accordingly.
• Routinely handle confidential correspondence.
• Take ownership of projects and/or events as assigned including conducting research, organizing details and following through with execution.
• Prepare and proofread information, including correspondence, PowerPoint slides, handouts and spreadsheets, ensuring a professional and consistent appearance.
• Independently compile data from a variety of resources and prepare appropriate reports and/or documentation.
• Review invoices and/or charges on firm-issued purchasing card for accuracy and reconcile in a timely manner, as needed.
• Serve as the “go-to” resource to deliver a consistent and positive experience.
• Act as a liaison between ESS and other firm client service departments and/or others outside of the firm as appropriate.
• Share knowledge of firm systems, tools and industry knowledge when appropriate.
• Collaborate with other executive assistants, including identifying and establishing best practices.
• Provide training to others when appropriate.
• Perform other duties as assigned.

Education

Associate degree or 2+ years of experience in related field

Technical/Soft Skills (Required)

• Intermediate to advanced Microsoft Office skills, ability to learn programs/software utilized by the firm and train others as needed
• Demonstrates a working knowledge of tools, resources and technology required with assigned responsibilities
• Ability to communicate, effectively with a diverse audience
• Effective organization, prioritization and time management skills, and strong attention to detail Excellent people skills
• Strong grammar and proofreading skills and experience
• Ability to prepare presentations, including charts, graphics and tables, speaker notes and handouts, etc. Ability to balance multiple tasks and projects

Special Requirements Specifc to Job

• Must be punctual and able to adapt to changing schedules
• Ability to convey instructions clearly and concisely and be responsive when required
• Maintains professionalism in demeanor, conversation and attire

Experience

3+ years of relevant experience in a related field or area

Leadership Skills (Required)

• Ability to facilitate discussions with leaders
• Ability to manage at a macro level and identify when a refined approach is necessary
• Has the ability to respond positively to changing circumstances, seeks and implements change to drive business improvement and serves as a model of the change
• Works collaboratively with the executive assistant supervisor/manger to provide support across the enterprise particularly during peak times

Preferred Requirements

• Experience with project management tool(s) (preferred)
• There is an expectation that your first ninety days of employment will be in-office five (5) days per week. After those 90-days, you will have the ability to work a hybrid schedule, minimally with three (3) days in-office, to be confirmed with your Performance Advisor in writing.

Compensation

Compensation Range: $72,100 - $118,800

Individuals selected for this role will be eligible for a discretionary bonus based on firm and individual performance.

Equal Opportunity

All applicants will receive consideration for employment as RSM does not tolerate discrimination and/or harassment based on race; color; creed; sincerely held religious beliefs, practices or observances; sex (including pregnancy or disabilities related to nursing); gender; sexual orientation; HIV Status; national origin; ancestry; familial or marital status; age; physical or mental disability; citizenship; political affiliation; medical condition (including family and medical leave); domestic violence victim status; past, current or prospective service in the US uniformed service; US Military/Veteran status; pre-disposing genetic characteristics or any other characteristic protected under applicable federal, state or local law.

Sponsorship

RSM does not intend to hire entry level candidates who will require sponsorship now OR in the future (i.e. F-1 visa holders). If you are a recent U.S. college / university graduate possessing 1-2 years of progressive and relevant work experience in a same or similar role to the one for which you are applying, excluding internships, you may be eligible for hire as an experienced associate.

Pay Philosophy

At RSM, an employee’s pay at any point in their career is intended to reflect their experiences, performance, and skills for their current role. The salary range (or starting rate for interns and associates) for this role represents numerous factors considered in the hiring decisions including, but not limited to, education, skills, work experience, certifications, location, etc. As such, pay for the successful candidate(s) could fall anywhere within the stated range.