Executive Assistant Senior

McLaren Health Care; Lapeer (MI); On-site; USD 65,000 - 90,000; Full time

Job summary

McLaren Health Care seeks an experienced Executive Assistant to support the President/CEO and Vice President of Finance. This role requires independent judgment, calendar management, and handling confidential information with discretion.

The position involves coordinating projects, preparing leadership memorandums, and arranging events and conferences with tight budgets and multiple stakeholders. A Notary Public certification is expected within 3 months of hire.

Qualifications

• Associate degree required or equivalent combination of education and work experience.
• Minimum 5 years experience supporting a senior executive.
• Notary Public within 3 months of hire.
• Ability to interpret written, oral, diagram or schedule instructions.
• Strong technical proficiency in Microsoft Office applications and related software.
• Ability to handle confidential information appropriately.

Responsibilities

• Manages CEO and VP of Finance calendar and independently schedules appointments.
• Screens calls and correspondence and responds when possible.
• Coordinates project tasks and monitors completion.
• Prepares memorandums outlining administrative procedures for leadership.
• Arranges events and conferences, including venues, invites, speakers, and budgets.

Skills

Executive support

Calendar management

Discretion and judgment

Education

Associate’s Degree in business/office management

Bachelor’s Degree in Business Management

Tools

Microsoft Office

Word

Excel

PowerPoint

GroupWise

Job description

Position Summary

Provides executive assistance to the President/CEO and Vice President of Finance. Acts independently and consistently exercises discretion and judgment in performing work, which is predominately intellectual and varied in nature. Keeps official records and executes administrative policies.

Responsibilities

• Manages CEO/ VP of Finance’s calendar and independently schedules appointments
• Screens incoming calls and correspondence and responds independently when possible
• Coordinates project related tasks to include the assignment and monitoring of task completion
• Prepares memorandums, outlining and explaining administrative procedures and policies to leadership employees and monitors compliance
• Arranges programs, events, or conferences by arranging for facilities and caterer, issuing information or invitations, coordinating speakers, and controlling event budget

Required

• Associate’s Degree in business management, office management or related field or equivalent combination of education and work experience
• Minimum 5 years previous experience as administrative support to a senior level executive
• Notary Public within 3 months of hire
• Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form
• Demonstrated high degree of technical expertise in Microsoft Office, Word, Excel, Power Point, GroupWise and other standard software programs
• Ability to handle confidential information appropriately

Preferred

• Bachelor’s Degree in Business Management
• Shorthand or speedwriting

Additional Information

• Schedule: Full-time
• Requisition ID: 26011379
• Daily Work Times: 8:00 a.m. - 4:30 p.m. var
• Hours Per Pay Period: 80
• On Call: No
• Weekends: No