Executive Assistant - Seattle

Credit Acceptance; Seattle (WA); On-site; USD 93,000 - 109,000; Full time

Benefits offered by this job

401(k) match

Adoption assistance

Parental leave

Tuition reimbursement

Medical, dental, vision benefits

Great Place to Work culture

Job summary

Credit Acceptance is seeking an experienced Executive Assistant to provide strategic, confidential support to the C-level team from a home-based setting with occasional travel. You will manage complex calendars, draft executive communications, coordinate meetings and travel, and act as a trusted liaison across the organization.

The role requires 7+ years of EA experience and a Bachelor's degree or equivalent.

Qualifications

• Bachelor's degree preferred; equivalent professional experience accepted.
• 7+ years of executive-level administrative support experience, including 3 years supporting VP-level or above.
• Experience functioning in fast-paced, high-growth, or matrixed organizations strongly preferred.

Responsibilities

• Provide high-impact, confidential support to C-level executives.
• Manage a complex, high-volume calendar with diplomacy.
• Draft, edit, and refine executive correspondence and materials.
• Coordinate domestic and international travel logistics.
• Gatekeep and triage internal/external communications and inquiries.

Skills

Executive support

Calendar management

Stakeholder liaison

Communication skills

Travel coordination

Confidentiality

Microsoft 365

Education

Bachelor's degree preferred

Equivalent experience considered

Tools

Microsoft 365

Job description

Credit Acceptance is proud to be an award-winning company recognized both locally and nationally across multiple workplace categories. Our world-class culture is shaped by dedicated team members who are driven to succeed as professionals individually and together as a team. Backed by a strong product, exceptional people, and a stable financial foundation, we've grown into a leading provider of used and new car financing across the country.
Our Support teams work with multiple departments in a dynamic environment that promotes flexibility and autonomy, while offering the opportunity to collaborate with a diverse group of professionals. We work to comply with our company standards, exceed customer expectations, and drive our Great Place to Work culture. We deliver high-quality services aligned to business needs, driving innovative improvements that support our company strategy and modern operating principles.

The Executive Assistant (EA) provides high-impact, strategic, and confidential support to C-level executives, enabling the executives to operate at maximum effectiveness. This role serves as a trusted partner, managing complex priorities, anticipating needs, exercising sound judgment, and representing the executive's office in interactions with internal and external stakeholders. The EA operates with significant autonomy, discretion, and decision-making authority on matters of the executive team.

Candidates must reside in the greater Seattle area to support occasional onsite meetings. This position will work from home; occasional planned travel to our Southfield, Michigan office may be required.

Outcomes and Activities

Executive Support & Strategic Partnership

• Partner with and provide administrative support to the Executive Leadership Team (ELT), including SVP/VP leaders, to meet business needs.
• Act as a liaison between the C-level executive, senior leadership, Board members, and internal/external partners.
• Proactively manage the executive's priorities, ensuring time, information, and resources are aligned with organizational goals.
• Prepare executive briefing materials, decision memos, presentations, and follow-up actions for meetings and strategic engagements.
• Anticipate needs and issues, identify risks, and provide recommendations to support executive decisionmaking.

Calendar, Communication, & Workflow Management

• Independently manage a complex, high-volume calendar, balancing competing priorities with business acumen and diplomacy.
• Draft, edit, and refine executive correspondence, communications, and talking points.
• Gatekeep and triage internal/external communications, escalating or resolving matters based on urgency, importance, and strategic alignment.
• Ensure seamless coordination of executive workflows, operating rhythms, and organizational commitments.

Confidential Information & Issue Resolution

• Handle highly sensitive organizational, personnel, and financial information with absolute discretion.
• Investigate issues, gather data, and provide executive-level recommendations or resolutions.
• Represent the executive in addressing inquiries, disputes, or confidential matters with professionalism and authority.

Meeting, Event, & Logistics Ownership

• Plan, organize, and execute executive-level meetings, Board sessions, strategic reviews, and leadership off-sites.
• Own agenda development, briefing documents, presentations, and actionitem tracking.
• Coordinate complex domestic and international travel, ensuring all logistics align with executive preferences and business needs.

Project & Initiative Management

• Lead and support cross-functional projects on behalf of the C-level executive, acting as project manager or liaison as needed.
• Track progress on organizational initiatives, ensuring alignment with milestones, KPIs, and executive priorities.
• Monitor deliverables from leadership partners and ensure follow-through on commitments.

Operational & Administrative Leadership

• Continuously improve processes, workflows, and tools within the executive office.
• Identify and resolve inefficiencies; implement best practices for documentation, communication, and coordination.
• Provide mentorship or guidance to other administrative professionals across the organization, as appropriate.

Decision-Making Authority

• Independently prioritizes executive workflow and allocates time/resources aligned with business priorities.
• Makes decisions regarding scheduling, communication routing, information flow, and issue escalation.
• Acts as a delegate on selected tasks requiring judgment, including internal inquiries, confidentiality-sensitive issues, and operational decisions within defined limits.
• Provides recommendations and analysis that influence executive decisions, organizational planning, or strategic focus.

Knowledge and Skills

• Exceptional judgment, discretion, and decision-making capability.
• Ability to maintain a high level of confidentiality with the utmost discretion.
• Strong business acumen with the ability to understand organizational priorities and dynamics.
• Outstanding written and verbal communication skills.
• Demonstrated ability to manage multiple priorities, pivot quickly, and operate independently.
• High proficiency with productivity tools (e.g., Microsoft 365, Teams, PowerPoint, Excel, Outlook).
• Ability to build strong relationships across all levels of the organization.
• Comfort navigating ambiguity and driving clarity.

Requirements

• Bachelor's degree preferred; equivalent professional experience considered.
• 7+ years of executive-level administrative support experience, with at least 3 years supporting VP-level or above.
• Experience functioning in fast-paced, high-growth, or matrixed organizations strongly preferred.

Target Compensation: A competitive base salary range from$93,487 - $109,068. This position is eligible for an annual variable cash bonus, between 7.5 - 15%.Bonus amounts are based on individual performance. Final compensation within the range is influenced by many factors including role-specific skills, depth and experience level, industry background, relevant education and certifications.

Benefits

• Excellent benefits package that includes 401(K) match, adoption assistance, parental leave, tuition reimbursement, comprehensive medical/ dental/vision and many nonstandard benefits that make us a Great Place to Work

Our Company Values

• Positive by maintaining resiliency and focusing on solutions
• Respectful by collaborating and actively listening
• Insightful by cultivating innovation, accumulating business and role specific knowledge, demonstrating self-awareness and making quality decisions
• Direct by effectively communicating and conveying courage
• Earnest by taking accountability, applying feedback and effectively planning and priority setting

Expectations

• Remain compliant with our policies processes and legal guidelines
• All other duties as assigned
• Attendance as required by department

P.S.

We have great details around our stats, success, history and more. We're proud of our culture and are happy to share why - let's talk!

Required degrees must have been earned at institutions of Higher Education which are accredited by the Council for Higher Education Accreditation or equivalent.

Credit Acceptance is dedicated to providing a safe and inclusive working environment for all. As part of our Culture of Compliance, we are proud of our Equal Opportunity Employer and value our culturally diverse workforce. All qualified applicants will receive consideration for employment regardless of the person's age, race, color, religion, sex, gender, sexual orientation, gender identity, national origin, veteran or disability status, criminal history, or any other legally protected characteristic.

California Residents: Please click here for the California Consumer Privacy Act (CCPA) notice regarding the personal information Credit Acceptance may collect from you.

Play the video below to learn more about our Company culture.