Executive Assistant, Sales & Marketing

Bendix Commercial Vehicle Systems LLC; Avon (OH); On-site; USD 55,000 - 83,000; Full time

Benefits offered by this job

Group healthcare

401k plan

Vacation time

Paid holidays

Parental leave

Job summary

Bendix Commercial Vehicle Systems LLC in Avon, OH seeks an Executive Assistant to the Sales & Marketing team. This role provides administrative support to executives across North America, coordinating meetings, travel, and events, and managing confidential information with discretion.

Reporting to the VP of Sales & Marketing, responsibilities include calendar management, travel arrangements, document production, meeting notes, and coordinating national customer and sales events.

Qualifications

• 5+ years of experience supporting executives
• Event planning and project coordination experience
• Proficiency with Microsoft Office suite

Responsibilities

• Establishes priorities for daily office activities and schedules meetings for VP and leadership
• Maintain Outlook calendars and coordinate meetings, board sessions, and staff conferences
• Greet visitors, answer calls, take messages and respond to general inquiries
• Coordinate travel arrangements (international and domestic) including visas and expense reports
• Prepare letters, memoranda, and confidential presentations and reports
• Attend meetings and take notes; assist in organizing conferences and events
• Coordinate annual customer and sales meetings, including venue selection and contracting
• Negotiate facilities, lodging, meals, travel, and related services
• Provide support across North America to enhance team effectiveness

Skills

Communication

Organization

Time management

Independence

Team collaboration

Vendor coordination

Education

Associates degree in business

Tools

Microsoft Word

Excel

Outlook

PowerPoint

Access

Job description

Bendix Commercial Vehicle Systems LLC

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Executive Assistant, Sales & Marketing

LOCATION: Avon / Ohio (US-OH), United States | BRAND: Bendix | REQUISITION ID: 11858 | JOB GRADE: 12

ON-SITE/REMOTE: On-site

Want to help shape tomorrow? At Bendix, we set the standard with advanced dynamic solutions that drive improved commercial vehicle performance and safety. We’re part of the Knorr-Bremse Group, the global leader in braking technologies. As part of our team, you’ll collaborate with a world of talented and dedicated colleagues whose sense of purpose complements your own. You’ll find rewarding opportunities, diverse experiences, partnerships, and an unwavering commitment to ethics and integrity.

Bendix Commercial Vehicle Systems LLC is an Equal Employment Opportunity (EEO) employer. It is the policy of the Company to provide equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.

JOB DESCRIPTION

Position Title: Executive Assistant – Sales & Marketing

Reports To: VP, Sales & Marketing

Date Last Revised: April 6, 2026

Position Summary

This position is responsible for providing administrative oversite and duties for the Company’s Sales & Marketing team. The candidate will provide support to team members throughout North America which includes general office as well as event planning and coordination.

Essential Functions

• Establishes priorities for daily office activities; schedules and coordinates meetings chaired by Vice President and leadership staff at multiple locations
• Assist in maintaining Outlook schedules to coordinate on-going meetings and functions: Board meetings, leadership team meetings, weekly conference calls, employee meetings
• Perform a variety of coordinator duties, which may be complex and confidential; greet visitors, answer telephones, take messages, respond to general questions regarding the work of the department
• Coordinate travel arrangements, both international and domestic: travel itineraries, agendas, visas, passports, documentation for foreign travel, expense reports, etc.
• Maintain contact lists and employee lists to facilitate the effectiveness of multiple locations
• Manage mail with attention to due dates and actions required
• Produce a variety of materials: Letters, memoranda, interoffice communications, confidential presentations and reports
• Attend meetings, conferences as required: Take meeting notes; assist in managing meetings, conferences.
• Responsible for coordination annual customer and sales meetings, approves logistic plans, venue selection, contracting, and creative services.
• Oversees negotiation of contracts for facilities, lodging, meals, travel, entertainment, security and other related activities.
• Prepares requests for national vendor bids and reviews bids for competitiveness and performance.

Knowledge

• Proven ability to manage highly confidential and sensitive information with discretion
• Advanced knowledge of computer applications, including Microsoft Word, Excel, Outlook, PowerPoint, and Access

Skills

• Excellent written and oral communication skills, including superior grammar, spelling, and punctuation
• Strong organizational skills with high attention to detail, enabling efficient and effective multitasking
• Ability to prioritize tasks and work independently or with minimal supervision
• Strong team contributor with a willingness to assist others as needed
• Ability to work effectively with all levels of management, as well as external clients and vendors

Experience

• A minimum of 5 years of experience working with executives
• Project coordination AND/OR Event Planning experience required

Education

• Associates degree in business

Position Requirements

The demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• The anticipated salary range for candidates who will work in Avon, OH is $55,300-$82,900 per year. The final pay offered to a successful candidate will be dependent on several factors that may include but are not limited to the type and years of experience within the job, the type of years and experience within the industry and education. Bendix is a multi-state employer, and this pay scale may not reflect positions that work in other states or locations. Provided they meet all eligibility requirements under the applicable plan documents, employees (and their eligible dependents) will be eligible to enroll in group healthcare plans that offer medical, dental, vision, and basic life and disability insurance. Employees also will be able to enroll in our company’s 401k plan.
• Employees will also receive 120 hours of vacation leave and 40 hours of Personal Paid Absence every year.
• Employees will also enjoy 12 paid holidays, and 1 floating holiday throughout the calendar year, subject to relevant terms outlined in the employee handbook.
• 6 weeks of paid parental leave will also be available for use.
• Requirements for these benefits will be controlled by applicable plan documents and policies. Employees working on federal contracts covered by the Federal Paid Sick Leave requirements will be notified and will receive benefits consistent and compliant with the FPSL requirements.
• Hired applicant will be able to purchase company stock, subject to the relevant plan documents and annual bonuses based on achievement of certain metrics of up to 4% of annual salary. This is intended to provide a general description of benefits and other compensation and is not a substitute for applicable plan documents or company policies.

Become part of our team!

Join us in shaping the mobility of the future!

We - that's around 32,000 employees worldwide. At over 100 locations in more than 30 countries, we are committed to progress on rail and road through technological excellence, sustainable management and social responsibility. Our most recent turnover was 7.8 billion euros. With us, you can expect an exciting and varied job in an international environment as well as an attractive package.

Nearest Major Market: Cleveland

Nearest Secondary Market: Akron

Equal employment opportunity, including veterans and individuals with disabilities.