Executive Assistant, Sales & Marketing

Knorr-Bremse; Ohio; On-site; USD 55,000 - 83,000; Full time

Benefits offered by this job

Health and dental insurance

401k plan

Vacation leave

Personal paid absence

Paid holidays

Floating holiday

Parental leave

Employee stock purchase plan

Annual bonuses

Job summary

Bendix Commercial Vehicle Systems LLC in Avon, Ohio, is seeking an experienced Administrative Specialist to support the Sales & Marketing team across North America. The role focuses on office coordination, event planning, travel arrangements, and confidential executive support.

Key duties include calendar coordination, meeting notes, vendor bids, contract logistics, and producing presentations. The ideal candidate has 5+ years supporting executives and strong communication in a fast-paced

Qualifications

• Proven ability to manage highly confidential and sensitive information with discretion.
• Advanced knowledge of MS Office suite (Word, Excel, Outlook, PowerPoint, Access).
• 5+ years of experience supporting executives and coordinating events.

Responsibilities

• Schedule and coordinate meetings chaired by VP and leadership staff.
• Maintain Outlook calendars for board and leadership meetings.
• Greet visitors, answer calls, and handle general inquiries.
• Coordinate domestic and international travel.
• Prepare letters, memos, and confidential reports.
• Attend meetings and take notes.
• Coordinate annual customer and sales meetings; manage venues and contracts.
• Negotiate contracts for facilities, lodging, travel, and events.
• Prepare national vendor bids and review competitiveness.

Skills

Executive support

Meeting coordination

Event planning

Communication skills

Organizational skills

Tools

Microsoft Word

Excel

Outlook

PowerPoint

Access

Job description

ON-SITE/REMOTE: On-site

Want to help shape tomorrow? At Bendix, we set the standard with advanced dynamic solutions that drive improved commercial vehicle performance and safety. We’re part of the Knorr-Bremse Group, the global leader in braking technologies. As part of our team, you’ll collaborate with a world of talented and dedicated colleagues whose sense of purpose complements your own. You’ll find rewarding opportunities, diverse experiences, partnerships, and an unwavering commitment to ethics and integrity.

Bendix Commercial Vehicle Systems LLC is an Equal Employment Opportunity (EEO) employer. It is the policy of the Company to provide equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.

JOB DESCRIPTION

Date Last Revised: April 6, 2026

Position Summary

This position is responsible for providing administrative oversite and duties for the Company’s Sales & Marketing team. The candidate will provide support to team members throughout North America which includes general office as well as event planning and coordination.

Essential Functions

• Establishes priorities for daily office activities; schedules and coordinates meetings chaired by Vice President and leadership staff at multiple locations
• Assist in maintaining Outlook schedules to coordinate on-going meetings and functions: Board meetings, leadership team meetings, weekly conference calls, employee meetings
• Perform a variety of coordinator duties, which may be complex and confidential; greet visitors, answer telephones, take messages, respond to general questions regarding the work of the department
• Coordinate travel arrangements, both international and domestic: travel itineraries, agendas, visas, passports, documentation for foreign travel, expense reports, etc.
• Maintain contact lists and employee lists to facilitate the effectiveness of multiple locations
• Manage mail with attention to due dates and actions required
• Produce a variety of materials: Letters, memoranda, interoffice communications, confidential presentations and reports
• Attend meetings, conferences as required: Take meeting notes; assist in managing meetings, conferences.
• Responsible for coordination annual customer and sales meetings, approves logistic plans, venue selection, contracting, and creative services.
• Oversees negotiation of contracts for facilities, lodging, meals, travel, entertainment, security and other related activities.
• Prepares requests for national vendor bids and reviews bids for competitiveness and performance.

Knowledge

• Proven ability to manage highly confidential and sensitive information with discretion
• Advanced knowledge of computer applications, including Microsoft Word, Excel, Outlook, PowerPoint, and Access

Skills

• Excellent written and oral communication skills, including superior grammar, spelling, and punctuation
• Strong organizational skills with high attention to detail, enabling efficient and effective multitasking
• Ability to prioritize tasks and work independently or with minimal supervision
• Strong team contributor with a willingness to assist others as needed
• Ability to work effectively with all levels of management, as well as external clients and vendors

Experience

• A minimum of 5 years of experience working with executives
• Project coordination AND/OR Event Planning experience required

Position Requirements

The anticipated salary range for candidates who will work in Avon, OHis $55,300–$82,900 per year. The final pay offered to a successful candidate will be dependent on several factors that may include but are not limited to the type and years of experience within the job, the type of years and experience within the industry and education. Bendixis a multi-state employer, and this pay scale may not reflect positions that work in other states or locations. Provided they meet all eligibility requirements under the applicable plan documents, employees (and their eligible dependents) will be eligible to enroll in group healthcare plans that offer medical, dental, vision, and basic life and disability insurance. Employees also will be able to enroll in our company’s 401k plan. Employees will also receive 120 hours of vacation leave and 40 hours of Personal Paid Absence every year. Employees will also enjoy 12 paid holidays, and 1 floating holiday throughout the calendar year, subject to relevant terms outlined in the employee handbook. 6 weeks of paid parental leave will also be available for use. Requirements for these benefits will be controlled by applicable plan documents and policies. Employees working on federal contracts covered by the Federal Paid Sick Leave requirements will be notified and will receive benefits consistent and compliant with the FPSL requirements. Hired applicant will be able to purchase company stock, subject to the relevant plan documents and annual bonuses based on achievement of certain metrics of up to 4% of annual salary. This is intended to provide a general description of benefits and other compensation and is not a substitute for applicable plan documents or company policies. Applications for this position are accepted on an ongoing basis.

Become part of our team!

Join us in shaping the mobility of the future!

We – that's around 32,000 employees worldwide. At over 100 locations in more than 30 countries, we are committed to progress on rail and road through technological excellence, sustainable management and social responsibility. Our most recent turnover was 7.8 billion euros. With us, you can expect an exciting and varied job in an international environment as well as an attractive package.

Nearest Major Market: Cleveland

Nearest Secondary Market: Akron