Executive Assistant , S&OP, Supply Chain Execution

Amazon Inc.; Factoria (WA); On-site; USD 80,000 - 97,000; Full time

Benefits offered by this job

Health insurance

401(k) matching

Paid time off

Parental leave

RSU equity

Job summary

Amazon.com Services LLC is seeking an experienced Executive Assistant to support the Supply Chain Execution leadership in Bellevue, WA. You will manage calendars, coordinate complex schedules across time zones, and handle travel and expenses while acting as a trusted partner to senior leaders.

The role requires discretion, superb organizational skills, and the ability to handle confidential information with professionalism.

Qualifications

• 2+ years of senior level leadership support.
• High school or equivalent diploma.
• Experience with executive level calendar management.
• Experience with Microsoft Office products and applications.

Responsibilities

• Manage complex calendar and scheduling to support teams in multiple locations and time zones.
• Anticipate needs and drive improvements.
• Act as a trusted business partner to Director and management.
• Manage expense reports and travel (domestic and international).
• Organize and assist with team activities (meetings, all-hands, off-sites, events).
• Manage team space, moves, and re-configurations.
• Collaborate with leadership, recruiting, and other EAs to support the organization.
• Foster a positive, collaborative work environment.

Skills

Executive support

Calendar management

High-pressure handling

Microsoft Office

Education

High school diploma

Tools

Microsoft Office

Job description

Executive Assistant , S&OP, Supply Chain Execution

Job ID: 10581431 | Amazon.com Services LLC

We are seeking an experienced Executive Assistant to join our Supply Chain Execution team in Bellevue, WA. This role requires attention to detail, exceptional organizational skills, and the ability to meet tight deadlines while juggling multiple critical requests across regional teams. The Executive Assistant will act as a seamless extension of director's and will work closely with other Executive Assistants throughout the organization. The ideal candidate will be a detail oriented, experienced planner with the demonstrated ability to respond effectively and efficiently while maintaining flexibility and composure.

The individual in this role must understand business priorities, demonstrate the ability to proactively anticipate needs and drive improvements to build capacity for the leadership team. A high level of integrity and discretion in handling confidential information as well as professionalism in dealing with senior executives inside and outside of the company is critical. The successful candidate will possess the ability to complete complex tasks quickly and autonomously, react with appropriate urgency to situations that require a quick turnaround, and take effective action without having to know the whole picture. The ideal candidate has had experience supporting high level executives within the last 3 years and must be able to work successfully in a team environment and build effective working relationships inside and outside the group.

Key job responsibilities

• Management of complex calendar and scheduling to support teams in multiple locations in multiple time zones
• Ability to look around corners and anticipate needs or areas for improvement
• Act as a trusted business partner to Director and management
• Manage expense reports and possible domestic and international travel
• Organize, execute, and assist with team activities (staff meeting agendas, all-hands meetings, off-sites, and team social events)
• Management of team space, including moves and re-configurations
• Work closely with the leadership team, recruiting, and other Executive Assistants to provide support to the organization
• Have fun at work and help others do the same

A day in the life

As an Executive Assistant, you will be responsible for a wide range of critical activities including complex calendar management, tracking key deliverables, coordinating travel and expenses, and organizing team activities and events (such as all–hands meetings and employee engagement activities). Other responsibilities include, but are not limited to, coordinating meeting agendas, space planning, and ad hoc project coordination. A high level of integrity and discretion in handling confidential information, and professionalism in dealing with senior professionals inside and outside the company is important. In this role, you’ll have the opportunity to act as an extension of our leaders in partnership with a supportive and collaborative EA community.

Basic Qualifications

• 2+ years of senior level leadership support, or 1+ years of Amazon experience
• High school or equivalent diploma
• Experience with executive level calendar management
• Experience with Microsoft Office products and applications

Preferred Qualifications

• Experience in a fast-paced, high-tech company
• Experience managing multiple calendars

Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status.

Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you’re applying in isn’t listed, please contact your Recruiting Partner.

The base salary range for this position is listed below. Your Amazon package will include sign-on payments and restricted stock units (RSUs). Final compensation will be determined based on factors including experience, qualifications, and location. Amazon also offers comprehensive benefits including health insurance (medical, dental, vision, prescription, Basic Life & AD&D insurance and option for Supplemental life plans, EAP, Mental Health Support, Medical Advice Line, Flexible Spending Accounts, Adoption and Surrogacy Reimbursement coverage), 401(k) matching, paid time off, and parental leave. Learn more about our benefits at https://amazon.jobs/en/benefits .

USA, WA, Bellevue - 80,200.00 - 97,400.00 USD annually