Executive Assistant (Remote Hybrid Schedule)

Thrivas Staffing Agency; Tallahassee (FL); Remote; USD 50,000 - 70,000; Full time

Job summary

A staffing agency in Florida is seeking an experienced Executive Assistant. The role is full-time with a salary, offering benefits after a 30-day probationary period. Responsibilities include supporting management, handling travel, and preparing presentations. Ideal candidates must have over 5 years of relevant experience and advanced skills in Microsoft Office.

Benefits

100% employer-paid medical, dental, and vision

Matching 401k

Paid time off (holidays, personal, sick)

Long-term life and disability plan

Qualifications

• 5+ years as an Executive Assistant for a senior VP in a large company.
• Experience with advanced computer skills and Microsoft Office, particularly Excel and PowerPoint.
• Demonstrated ability to manage professional calendars and coordinate travel itineraries.

Responsibilities

• Support a member of management on the executive team.
• Create master Excel spreadsheets, take meeting minutes, and assist with presentations.
• Coordinate all domestic travel and manage confidential information.

Skills

Advanced Microsoft Office skills

Typing speed of 50 wpm or greater

Writing, editing, spelling, and grammar abilities

Job description

Distribution company is hiring an experienced Executive Assistant. The position is full time Monday through Friday from 8 : 30 a.m. until 5 : 30 p.m. This is a permanent position that provides benefits after a 30 day probationary period. Benefits include 100% employer paid medical, dental, vision and a matching 401k. Also offered is paid time off (holidays, personal, sick) and a long term life and disability plan.

This position will require overnight domestic travel every quarter. Some overtime may also be required however it is limited; maybe twice a month. The ideal applicant will have 5+ years experience as an Executive Assistant for a senior VP in a large company.

The Executive Assistant is responsible for supporting a member of management on the executive team. This is a high profile position that requires an individual with advanced computer skills, advanced writing, editing, spelling and grammar abilities. Create master Excel spreadsheets for meetings, take meeting minutes, and sit-in on confidential board meetings. Applicants must be able to type 50 wpm or greater. Assist with research and compiling data for assigned projects. Assist manager in preparing presentations. Individuals should be accustomed to utilizing PowerPoint. Manage personal and professional calendar, coordinate all domestic travel itinerary; flight, transportation, hotel accommodations, and meeting itinerary. Work closely with multiple internal departments, outside vendors, clients and employees.

Requirements

5+ years as an Executive Assistant

Recent employment in relevant role

Longevity with past employers

Advanced Microsoft Office skills