Executive Assistant, Related California

RELATED; San Francisco, California, Blacksburg (CA, MO, VA); On-site; Full time

Job summary

A leading company in California is seeking a professional Executive Assistant to support a team of Vice Presidents and Project Managers in their San Francisco office. The role includes managing busy calendars, preparing expense reports, and arranging travel. The ideal candidate will have 3-5 years of administrative experience, excellent communication skills, and proficiency in Microsoft Office. Join a diverse team committed to fostering an inclusive culture and enjoy competitive compensation based on experience.

Benefits

Annual performance-based bonus

Qualifications

• 3-5 years of administrative experience.
• Experience supporting multiple executives.

Responsibilities

• Scheduling and coordinating meetings for up to 5 executives.
• Preparing and processing monthly expense reports.
• Arranging travel, including flights and hotels.

Skills

Communication

Multitasking

Time Management

Organizational Skills

Education

Bachelor’s degree

Tools

Microsoft Office

Job description

Responsibilities

Related California is seeking a professional Executive Assistant to support a team of Vice Presidents and Project Managers. This role is based in the San Francisco Office. Responsibilities include, but are not limited to:

1. Schedule and coordinate meetings both on and offsite; manage busy calendars for up to 5 executives.
2. Prepare and process monthly expense reports and track reimbursements.
3. Arrange travel, including flights, hotels, and transportation.
4. Serve as gatekeeper and primary contact between staff and management.
5. Compile meeting documents, including routing via DocuSign.
6. Manage communication channels, such as screening calls and drafting emails.
7. Update team members on project developments.
8. Maintain filing systems, ensure proper record retention, and handle data entry, scanning, and electronic filing.
9. Assist Office Manager with daily office operations and support administrative staff as needed.

Compensation

• $36.06 - $40.87/hour
• Annual performance bonus

Qualifications

• 3-5 years of administrative experience.
• Experience supporting multiple executives in a corporate setting.
• High level of professionalism and maturity.
• Excellent verbal and written communication skills.
• Strong multitasking, organizational, and time management skills.
• Proficient in Microsoft Office, especially Outlook, Word, Excel, PowerPoint.
• Comfortable in a fast-paced environment.
• Bachelor’s degree required.
• Notary Public certification is a plus.

Related values diversity and is an equal opportunity employer. We offer competitive total compensation based on experience, location, and market standards.