Executive Assistant - Project Admin, Process Guru, Lover of numbers

Ronscottdesignbuild; Delaware (OH); On-site; USD 60,000 - 80,000; Full time

Job summary

An established industry player is seeking a detail-oriented Executive Assistant to support their Design Principal. This role is pivotal in managing administrative tasks, project data entry, and light estimating duties. You will thrive in a dynamic environment, ensuring smooth operations while allowing the Principal to focus on design and leadership. If you are structured, proactive, and passionate about creating order from complexity, this opportunity is perfect for you. Join a small, dedicated team where your contributions will significantly impact the success of high-end design projects.

Qualifications

• Detail-oriented professional who excels at numbers and creating order.
• Experience with spreadsheets and task management tools.

Responsibilities

• Provide high-level administrative support to the Design Principal.
• Enter and maintain accurate project data and budgets.
• Create organized systems for digital files and project notes.

Skills

Administrative Support

Data Entry

Project Management

Estimating

Spreadsheet Proficiency

Tools

JobTread

Job description

Executive Assistant - Project Admin, Process Guru

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Executive Assistant - Project Admin, Process Guru

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Ron Scott Design Build provided pay range

This range is provided by Ron Scott Design Build. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$20.00/hr - $25.00/hr

Executive Assistant to the Design Principal

Ron Scott Design Build | Columbus, Ohio

We are a high-end interior design, remodeling, and custom home studio rooted in Columbus, Ohio. We design and build spaces with intention, blending refined craftsmanship, wellness-centered living, and timeless design. Our clients value calm, clarity, and qualityand so do we. Every project is custom. Every detail matters. And every team member plays a vital role in creating homes that feel as good as they look.

We are a small team where you get to work directly with the owners.

We are seeking a detail-oriented professional who excels at numbers and finds deep satisfaction in creating order from complexity.

At Ron Scott Design Build, we believe a thriving team starts with deep self-awareness. That's why we use the 5 Voices assessment to help each team member understand their natural strengths and communication style. Whether you're a steady Guardian, a visionary Creative, or a relational Connector, we want you in a role that energizes you and plays to your strengths. It's not just about filling a seat; it's about placing the right person in the right seat so we can do our best work together with clarity and purpose.

Ron Scott Design Build seeks a Guardian-Connector Executive Assistant to support our Design Principal in administrative coordination, project data entry, and light estimating. This is a cornerstone role ideal for someone who thrives on creating structure, enjoys supporting others, and takes pride in reliable, detail-driven work. You'll enable our Creative-Nurturer Principal to focus on vision, design, and leadership while you orchestrate the flow of information and operations behind the scenes. This role blends administration, information management, and hands-on estimating with systems building, ideal for someone who thrives on clarity, precision, and collaboration.

Core Responsibilities

• Provide high-level administrative support to the Design Principal, including scheduling, email management, and meeting prep.
• Enter and maintain accurate project data, timelines, and budgets within our project management system (JobTread).
• Support estimating efforts by assisting with quantity takeoffs, vendor follow-up, and cost entry.
• Track action items, client communication follow-ups, and internal deadlines.
• Create and maintain organized systems for digital files, project notes, and procurement logs.
• Be the reliable right-hand to the Principal, keeping tasks on track without needing to be asked twice.
  
  

Ideal Candidate Will Be

• A Guardian-Connector voice (per the 5 Voices framework) who is dependable, relational, and quietly proactive.
• Naturally structured and stable to bring calm and order to a fast-moving creative environment.
• Experienced with spreadsheets, task management tools, and (ideally) construction or design platforms like JobTread.
• Comfortable with light estimating tasks, data organization, and project file coordination.
• Protective of your Principal's time and energy, stepping in where needed to reduce overwhelm.
  
  

Success In This Role Looks Like

• The Design Principal is free to focus on big-picture vision and creative leadership.
• Administrative, estimating, and task systems run smoothly behind the scenes.
• Project data is clean, accurate, and always up to date in JobTread.
• Team members and clients feel well-supported and clear on next steps.
• Nothing slips through the cracks because you've got it handled.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Building Construction

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