Executive Assistant, Product and Analytics

condenast; New York (NY); On-site; USD 80,000 - 100,000; Full time

Job summary

Condé Nast in New York, NY is seeking an Executive Assistant to support two SVPs across Audience Experience Product, Design, Revenue Product, and VP of Data Engineering. The role requires initiative, discretion, and superior organizational skills to manage complex calendars and travel while coordinating with global teams.

Ideal candidates have 5+ years of executive support experience, strong time management, and excellent written and verbal communication.

Qualifications

• 5+ years of experience supporting executive leadership.
• Experience using AI to drive efficiency.
• Interest in Product, Design and Engineering disciplines.
• Advanced GSuite and presentation design skills.
• Highly organized with strong time management.
• Excellent written and verbal communication.

Responsibilities

• Extensive diary management for two SVPs and VP of Data Engineering.
• Assist in creating presentation materials.
• Proactive initiative and ability to work independently.
• Coordinate scheduling of meetings, agendas, pre‑reads and minutes; follow up on actions.
• Book travel and hotels, arrange visas as needed, and create complex itineraries.
• Liaise with teams globally to support cross‑functional relationships.
• Collaborate with Condé Nast PAs/TAs and the wider business.

Skills

Executive support

Diary management

Time management

Cross-cultural communication

Interpersonal skills

Tools

GSuite

Presentation design tools

Job description

Job Description

Condé Nast is a global media company producing the highest quality content with a footprint of more than 1 billion consumers in 32 territories through print, digital, video and social platforms. The company’s portfolio includes many of the world’s most respected and influential media properties including Vogue, Vanity Fair, Glamour, GQ, The New Yorker, Condé Nast Traveler/Traveller, Allure, AD, Bon Appétit and Wired, among others.

Location: New York, NY

Overview / Purpose

Condé Nast is looking for an Executive Assistant to support the Audience Experience, Data and Revenue Product and Engineering Leaders in the US. This is a varied position, requiring initiative, diplomacy, adaptability, discretion, and an understanding of different cultures. Strong interpersonal skills and relationship management skills are essential. Exceptional organisational skills and a keen eye for detail are a must, along with a can‑do attitude, willingness to learn, and a calm/level‑headed manner.

Key Duties & Responsibilities

• Extensive diary management for two SVPs (SVP of Audience Experience Product and Design, SVP of Revenue Product, and VP of Data Engineering) based in the US, including liaison with a wide range of stakeholders and external partners.
• Assisting in the creation of presentation materials.
• Pro‑active initiative and confidence to work independently.
• Facilitate scheduling business meetings, preparation and circulation of agendas, pre‑reads and meeting minutes, and action follow‑up as required.
• Book all travel and hotels, ensuring appropriate visas are obtained and preparing complex travel itineraries for corporate and leisure.
• Liaise with teams globally, supporting effective relationships across a global department.
• Work closely with the PA’s and TA’s at Condé Nast and the wider business.

Essential Skills & Requirements

• 5+ years of experience supporting executive leadership.
• Curiosity and experience in using AI to drive efficiency and streamline processes and workflows.
• Interest in Product, Design and Engineering disciplines and a love for the company’s brands.
• Intermediate to advanced GSuite and presentation design skills.
• Extremely organized with exceptional time‑management skills and ability to prioritise efficiently.
• High attention to detail, multi‑tasking and responding to requests quickly.
• Confident and able to communicate with staff at different levels and across departments internationally.
• Excellent grammar, spelling, drafting, writing and proof‑reading ability.
• Excellent written and verbal communication and interpersonal and relationship management skills.
• Experience working in an international environment and building solid working relationships with teams across different countries, time zones and cultures.
• Cross‑cultural understanding and ability to coordinate information and tasks timely across time zones.
• A friendly, personable, productive and patient manner.

The expected base salary range for this position is from $80,000–100,000. Salary offers are based on a wide range of factors including but not limited to relevant skills, training, experience, and education.

What happens next?

If you are interested in this opportunity, please apply below, and we will review your application as soon as possible. You can update your resume or upload a cover letter at any time by accessing your candidate profile.

Condé Nast is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, age, familial status and other legally protected characteristics.