Executive Assistant, Precision Medicine, Bioanalysis & Translational Sciences

Bristol-Myers Squibb Co; Princeton (NJ); Hybrid; USD 75,000 - 90,000; Full time

Benefits offered by this job

Flexible Time Off (FTO)

11 paid holidays

Wellbeing support & comprehensivebenef

Career growth opportunities

Job summary

Bristol Myers Squibb seeks an experienced Executive Assistant to support Senior Leadership in PMBATS, handling complex calendars, travel, and confidential matters across domestic and international time zones.

The role requires 5–7 years of high-level admin experience, strong organizational skills, and fluency in English, with opportunities to contribute to strategic projects in a dynamic, matrixed environment.

Qualifications

• Bachelor’s degree required; advanced degree or certification in administration or project management preferred.
• Minimum 5-7 years of executive-level administrative support, preferably in a research, academic, or scientific environment; prior BMS EA/EA experience strongly preferred.

Responsibilities

• Provide day-to-day administrative support to Senior Leadership of PMBATS and support for individual projects.
• Manage dynamic calendars and scheduling across executives and external partners.
• Coordinate travel itineraries (domestic and international) and attendance updates.
• Prepare leaders for meetings with materials, PowerPoint, and pre-reads.
• Read, draft, and route correspondence; research complex inquiries and escalate with solutions.
• Organize events and meetings; maintain OneDrive and SharePoint access and records retention.
• Support HR and facilities processes including hiring, onboarding, and Workday requisitions.
• Assist with budget change requests and study number requests; collaborate with Finance, HR, and other teams.

Skills

Executive-level support

Prioritization

Discretion & Judgment

Collaboration & Interpersonal Skills

Ownership & Initiative

Communication

Organization & Attention to Detail

Matrixed Support Experience

Agility & Resilience

Tools & Systems Proficiency

Education

Bachelor’s degree

Advanced degree / certification in admin or PM

Tools

Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)

SharePoint

OneDrive

Concur Travel & T&E

Ariba/SAP

Workday

eSetup/eTime

Conference room scheduling tools

Job description

At Bristol Myers Squibb, our employees often ask, “Who are you working for?”—a question that fuels collaboration, accountability, and urgency in our work. Our purpose-driven culture inspires us to discover, develop, and deliver innovative medicines to prevail over serious diseases. We offer uniquely interesting and meaningful work, opportunities for growth, and a supportive environment that values inclusion, wellbeing, flexibility, and comprehensive benefits. This is work that transforms the lives of patients, and the careers of those who do it.

Department / Functional Area PMBATS (Precision Medicine, Bioanalysis and Translational Sciences) is a cross-functional organization that integrates scientific, operational, and strategic expertise to advance translational research and precision medicine across the drug development lifecycle. The group encompasses key disciplines including Precision Medicine (PM), Bioanalysis (BioA), Translational Sciences (TS), Program Management, and Lab Planning & Execution, working in close partnership with clinical and discovery teams.

Position Summary

The Executive Assistant provides comprehensive, proactive, and highly flexible administrative support to the Senior Leadership of Precision Medicine, Bioanalysis and Translational Sciences (PMBATS), and partners with the broader Translational Medicine (TM) administrative team to support the organization effectively. This role manages dynamic executive calendars, coordinates meetings across the group’s executives and external partners, and performs a variety of complex administrative and project-oriented duties that may involve multiple senior contacts, including R&D leadership. The ideal candidate exercises tact, diplomacy, and excellent judgment in handling confidential information, prioritizes activities based on an understanding of departmental objectives, matrix partner needs, and BMS business strategy, remains poised in a fast-paced environment, and effectively assists with ad-hoc projects as needed.

Key Responsibilities

• Provide day-to-day administrative support to Senior Leadership of PMBATS, as well as support for individual projects as needed, accomplishing multiple complex tasks with minimal supervision.
• Manage dynamic calendars and timely scheduling so that meetings are prioritized according to project timelines; scan forward in calendar and email to identify and avoid conflicts; coordinate meetings across the group’s executives and external partners.
• Track the availability and absence of the Leadership (summer hours coverage, vacations, year-end coverage), and provide back-up support to TM administrative colleagues for planned and unplanned absences.
• Arrange domestic and international travel itineraries (including visas where required) to optimize efficiency, and coordinate congress attendance and keep track of attendance updates.
• Manage personal expenses in Concur for the leaders, including credit card/cash inquiries, receipt claims, and monthly reconciliation, ensuring compliance with travel and expense policies, Sarbanes-Oxley, Sunshine Act requirements, and BMS corporate policies.
• Prepare leaders for meetings by assembling meeting materials, assisting with PowerPoint presentations and document formatting, and coordinating pre-reads and preparatory meetings with key stakeholders.
• Conserve executive time by proactively reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; and independently researching complex inquiries, responding or escalating with recommended solutions as appropriate.
• Schedule and organize events and other meetings for the group.
• Organize administrative systems to support department members, including OneDrive and SharePoint, filing and records retention, supply requisitions, management of access for staff inside and outside the department, and timely resolution of IT, systems, and facilities requests.
• Provide HR- and facilities-related support for the team, including interview organization, new hire processes, and onboarding (including updating the Staffing Database); create, edit, and track job requisitions in Workday.
• Support the team with budget change requests and study number requests (workstream owner).
• Partner proactively with matrix teams such as Finance, Operations, HRBP, and People Services to facilitate projects, tasks, and meetings.
• Maintain professional and technical knowledge by staying current with BMS continuous learning modules.

Qualifications & Experience

Bachelor’s degree required; advanced degree or certification in administration or project management preferred. Minimum 5-7 years of executive-level administrative support, preferably in a research, academic, or scientific environment; prior BMS experience and prior Executive Associate/Executive Assistant experience strongly preferred.

Executive Support & Prioritization: Proven ability to prioritize and multi-task, taking prompt action based on an understanding of departmental objectives and critical business needs, with expedited turnaround of high-priority work.

Discretion & Judgment: Exhibits tact, diplomacy, and the highest level of integrity and ethics in handling confidential material and interacting with senior leaders, including R&D leadership and C-suite contacts.

Collaboration & Interpersonal Skills: Strong team player who works independently and collaboratively with other administrative professionals and with internal and external partners across organizational levels.

Ownership & Initiative: Anticipates needs and proactively solves problems; works effectively with limited day-to-day supervision and accountability to the team.

Communication: Excellent written and verbal communication skills; fluent in English.

Organization & Attention to Detail: Strong organizational and time management skills, with accuracy in scheduling, expense reporting, and documentation.

Matrixed Support Experience: Experience supporting senior leadership in a matrixed or global organization, including supporting business needs across different time zones and during periods of heavy workload.

Agility & Resilience: Learning agility and intellectual curiosity; able to learn new tools, systems, and processes in an ever-evolving environment while remaining poised, positive, and productive in a fast-paced setting with an enterprise mindset.

Tools & Systems Proficiency: Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), SharePoint, OneDrive, and virtual collaboration tools; working knowledge of Concur Travel and T&E (or related systems), Ariba/SAP, Workday, eSetup, eTime, and conference room scheduling tools.

#LI-Hybrid We hire for skills and capabilities, not just credentials – if this role excites you, but doesn’t perfectly match your resume, we encourage you to apply anyway.

Compensation Overview

Princeton - NJ - US: $74,630 - $90,434 The starting pay range(s) listed above is for full-time employees (FTE). You may also be eligible for additional discretionary incentive cash and stock opportunities. We determine starting pay thoughtfully – carefully considering the nature of the role, required skills, work location, schedule and the knowledge and experience you bring. Final compensation is guided by pay equity principles and applicable employment laws. Compensation programs are reviewed on an ongoing basis and may be adjusted over time to reflect evolving market factors, and individual, team or Company performance.

Benefits

• Subject to the terms and conditions of the applicable plans then in effect, you may be eligible to participate in our comprehensive benefit plans – including wellbeing support, retirement and financial protection benefits, and insurance offerings (medical, dental, vision, life and disability).
• U.S.-based exempt employees are eligible for Flexible Time Off (FTO), which provides paid time off without a set accrual limit, subject to manager approval, along with 11 paid company holidays each year.
• Non-exempt employees, RayzeBio employees, and employees located in Puerto Rico receive 160 hours of paid vacation annually for new hires (subject to manager approval), 11 paid company holidays, and 3 optional holidays.
• Depending on eligibility, employees may also have access to additional time-off benefits, including paid sick leave, up to two paid volunteer days per year, summer hours flexibility, and leaves of absence for medical, personal, parental, caregiver, bereavement, or military needs.
• Eligible employees also enjoy an annual Global Shutdown between Christmas Day and New Year's Day.
• U.S.-based job seekers can explore full benefit offerings at https://careers.bms.com/benefits

How We Work

Where you work matters – because collaboration, innovation and patient impact happen in many settings. Our roles are structured across four work models: site-essential, site-by-design, field-based and remote-by-design. The model assigned to this role is based on its core responsibilities. Learn more at https://careers.bms.com/ways-of-working.

Supporting People with Disabilities

BMS is dedicated to ensuring that people with disabilities can excel through a transparent recruitment process, reasonable workplace accommodations/adjustments and ongoing support in their roles. Applicants can request a reasonable workplace accommodation/adjustment prior to accepting a job offer. If you require reasonable accommodations/adjustments in completing this application, or in any part of the recruitment process, direct your inquiries to [e-mail]. Visit careers.bms.com/eeo-accessibility to access our complete Equal Employment Opportunity statement.

Candidate Rights

BMS will consider qualified applicants with arrest and conviction records, pursuant to applicable laws in your area. For roles based in Los Angeles County only: If you live in or expect to work from Los Angeles County if hired for this position, please visit this page for important additional information: https://careers.bms.com/california-residents/

Data Protection

We will never request payments, financial information, or social security numbers during our application or recruitment process. Learn more about protecting yourself at https://careers.bms.com/fraud-protection. Any data processed in connection with role applications will be treated in accordance with applicable data privacy policies and regulations. If this posting is missing required information required by local law or incorrect, contact BMS at [e-mail] the Job Title and Requisition number. Do not send application-related inquiries to this email. To check your application status, please login to your Candidate Home Account.

R1607621 : Executive Assistant, Precision Medicine, Bioanalysis & Translational Sciences Data Privacy Link We’re creating innovative medicines for patients fighting serious diseases. We’re also nurturing our own diverse team with inspiring work and challenging career options. No matter the role, each one of us makes a contribution. And that makes all the difference.