Executive Assistant/Personal Assistant

About Us:

· PROVE Partners, LLC, founded in 2003 and is based in Las Vegas Nevada., is a patient-centric personal injury claims administration and healthcare finance company that provides innovative services and financial products to injury victims, medical providers and law firms in the United States.

· PROVE is primarily engaged in a fast-growing form of specialty reimbursement commonly referred to as medical lien funding that enables victims of third-party liability accidents (e.g., motor vehicle collisions) to access healthcare in their greatest time of need.

· PROVE is more than a medical lien funder—we offer patients a full-suite of financial products including co-pay and deductible finance and pre-settlement loans, providers with comprehensive revenue cycle solutions including outsourced complex claims administration, and attorneys with patient concierge services and technology solutions to manage caseloads, reduce overhead and most importantly, maximize the outcome for their clients.

· PROVE maintains a fortressed balance sheet, supported by a group of institutional capital partners that manage more than $16 billion in assets under management.

· PROVE is backed by C9 Partners, LLC, a Los Angeles-based private equity firm focused on making investments in US-based businesses at intersection of financial services, specialty finance, and healthcare services.

Our Mission: Help Injury Victims in their greatest time of need

Our Core Values: PROVE Partners wants to make an IMPACT on the lives of the patients we help, the clients we work with, and the teammates we support.

· I = Innovate Daily

· M = More…with Less

· P = Pursue Growth and Learning

· A = Accountability

· C = Communication

· T = Teamwork

Position Overview

About the Role:
We are seeking a proactive, resourceful, and detail-oriented Executive Assistant / Personal Assistant to provide high-level support to the executive team of a U.S.-based company.

The ideal candidate is highly organized, trustworthy, and tech-savvy — someone who can anticipate needs, move quickly, and adapt to a fast-paced environment. You’ll play a critical role in streamlining operations and making sure the executive team is operating at peak efficiency.

• Provide day-to-day administrative support to multiple executives
• Manage complex calendars, schedule meetings across time zones, and coordinate internal/external communications
• Book domestic and international travel, prepare itineraries, and handle logistics
• Track action items and proactively follow up to ensure nothing falls through the cracks
• Handle personal tasks such as appointments, purchases, travel, and household coordination

• Assist with internal coordination and support cross-functional communication across the executive team
• Prepare materials, presentations, and agendas for meetings
• Take meeting notes, track decisions, and ensure follow-up tasks are completed
• Maintain confidentiality and discretion in all matters

• Use a variety of tools to support task tracking, scheduling, communication, and documentation
• Troubleshoot basic tech issues and help implement new tools and systems when needed

• Fluent in English (written and verbal)
• 3+ years of experience as an Executive Assistant or Personal Assistant, ideally supporting multiple executives
• Excellent organizational skills and a high level of attention to detail
• Strong communication and interpersonal skills
• Tech-savvy and quick to learn new software and tools
• Comfortable with remote collaboration tools and productivity platforms
• Experience supporting U.S.-based leadership or working with international teams
• Ability to work independently and handle sensitive information with discretion
• Prior experience in a startup or high-growth environment is a plus