Executive Assistant - Payments Middle Market and GIS/CRE

Usbank; Minneapolis (MN); On-site; USD 36,000 - 47,000; Full time

Benefits offered by this job

Healthcare

Life Insurance

Disability

Parental leave

401(k) plan

Paid vacation

Paid holidays

Adoption assistance

Sick leave

Job summary

U.S. Bank is seeking an Executive Administrative Assistant who will provide high-level support to senior leaders. The role emphasizes calendar management, travel planning, expense reporting, and coordination of meetings and executive communications.

The position requires at least five years of admin experience, strong organizational skills, and the ability to work with minimal supervision while maintaining confidentiality.

Qualifications

• High school diploma or equivalent.
• Five or more years of administrative support experience.
• Experience supporting multiple executives or leaders.
• Proficient with Microsoft Office applications.
• Ability to manage calendars, travel, and expense reporting.
• Discretion and sound judgment in handling confidential information.

Responsibilities

• Manage complex calendars for senior leaders and prepare for commitments.
• Coordinate meetings, agendas, logistics, materials, and note-taking.
• Host Teams meetings and troubleshoot access as needed.
• Arrange domestic and international travel per policy.
• Prepare, submit, and track expense reports with proper documentation.
• Plan leadership meetings, offsites, and events with vendors.
• Create and edit executive communications and presentations.
• Compile reports and important business documents.
• Liaise with internal and external stakeholders.

Skills

Calendar management

Executive support

Attention to detail

Discretion

Multi-priority management

Communication

Education

High school diploma or equivalent

Tools

Microsoft Office

Microsoft Copilot

Microsoft Teams

Job description

At U.S. Bank, we’re on a journey to do our best. Helping the customers and businesses we serve to make better and smarter financial decisions and enabling the communities we support to grow and succeed. We believe it takes all of us to bring our shared ambition to life, and each person is unique in their potential. A career with U.S. Bank gives you a wide, ever-growing range of opportunities to discover what makes you thrive at every stage of your career. Try new things, learn new skills and discover what you excel at—all from Day One.

Job Description

The Executive Administrative Assistant provides high-level administrative support to senior leaders, ensuring efficient daily operations, effective communication, and seamless coordination across internal and external stakeholders. This role requires strong organization, attention to detail, discretion, sound judgment, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities

• Manage complex calendars for senior leaders, including scheduling meetings, prioritizing requests, resolving conflicts, and ensuring leaders are prepared for commitments.

• Coordinate and support meetings, including scheduling, agenda preparation, logistics, materials distribution, note-taking, and follow‑up activities.

• Host and facilitate Microsoft Teams meetings, manage participant access, support presentations, and provide basic troubleshooting as needed.

• Arrange domestic and international travel, including flights, lodging, transportation, itineraries, and related logistics in accordance with company policies.

• Prepare, submit, and track expense reports, ensuring accuracy, proper documentation, coding, and approvals.

• Plan and coordinate leadership meetings, offsites, team events, and other business activities, including venue coordination, catering, communications, materials, and event execution.

• Create, edit, and coordinate PowerPoint presentations, reports, correspondence, and other executive‑level communications.

• Collect, organize, and interpret information to prepare reports, presentations, and business documentation.

• Manage office supply inventory and vendor relationships to ensure operational needs are met.

• Serve as a point of contact for leaders, internal partners, external stakeholders, and administrative professionals.

• Handle confidential and sensitive information with the highest level of professionalism and discretion.

• Support special projects and other administrative activities that enhance team effectiveness and business operations.

This role requires working from a U.S. Bank location three (3) or more days per week.

Basic Qualifications

• High school diploma or equivalent.

• Five or more years of administrative support experience.

Preferred Qualifications

• Experience supporting multiple executives or business leaders simultaneously.

• Strong business acumen and ability to understand organizational priorities.

• Ability to work independently with minimal supervision while exercising sound judgment.

• Proficient computer navigation skills using a variety of software packages including Microsoft Office applications

• Experience leveraging AI‑powered productivity tools such as Microsoft Copilot.

• Executive presence and professionalism in written, verbal, and in‑person interactions.

If there’s anything we can do to accommodate a disability during any portion of the application or hiring process, please refer to our disability accommodations for applicants (https://careers.usbank.com/global/en/disability‑accommodations‑for‑applicants) .

Benefits:

Our approach to benefits and total rewards considers our team members’ whole selves and what may be needed to thrive in and outside work. That’s why our benefits are designed to help you and your family boost your health, protect your financial security and give you peace of mind. Our benefits include the following:

• Healthcare (medical, dental, vision)

• Basic term and optional term life insurance

• Short‑term and long‑term disability

• Pregnancy disability and parental leave

• 401(k) and employer‑funded retirement plan

• Paid vacation (from two to five weeks depending on salary grade and tenure)

• Up to 11 paid holiday opportunities

• Adoption assistance

• Sick and Safe Leave accruals of one hour for every 30 worked, up to 80 hours per calendar year unless otherwise provided by law

Review our full benefits available by employment status here (https://careers.usbank.com/global/en/benefits/us) .

U.S. Bank is an equal opportunity employer. We consider all qualified applicants without regard to race, religion, color, sex, national origin, age, sexual orientation, gender identity, disability or veteran status, and other factors protected under applicable law.

E‑Verify

U.S. Bank participates in the U.S. Department of Homeland Security E‑Verify program in all facilities located in the United States and certain U.S. territories. The E‑Verify program is an Internet‑based employment eligibility verification system operated by the U.S. Citizenship and Immigration Services. Learn more about the E‑Verify program (https://careers.usbank.com/verification‑of‑eligibility‑for‑employment) .

The salary range reflects figures based on the primary location, which is listed first. The actual range for the role may differ based on the location of the role. In addition to salary, U.S. Bank offers a comprehensive benefits package, including incentive and recognition programs, equity stock purchase 401(k) contribution and pension (all benefits are subject to eligibility requirements). Pay Range: $25.77 - $34.33

U.S. Bank will consider qualified applicants with arrest or conviction records for employment. U.S. Bank conducts background checks consistent with applicable local laws, including the Los Angeles County Fair Chance Ordinance and the California Fair Chance Act as well as the San Francisco Fair Chance Ordinance. U.S. Bank is subject to, and conducts background checks consistent with the requirements of Section 19 of the Federal Deposit Insurance Act (FDIA). In addition, certain positions may also be subject to the requirements of FINRA, NMLS registration, Reg Z, Reg G, OFAC, the NFA, the FCPA, the Bank Secrecy Act, the SAFE Act, and/or federal guidelines applicable to an agreement, such as those related to ethics, safety, or operational procedures.

Applicants must be able to comply with U.S. Bank policies and procedures including the Code of Ethics and Business Conduct and related workplace conduct and safety policies.

Posting may be closed earlier due to high volume of applicants.