Executive Assistant, Patient Value & Access

Takeda Pharmaceutical Co.; Boston (MA); On-site; USD 43,000 - 66,000; Full time

Job summary

Takeda Pharmaceutical Co. is seeking an Executive Assistant, Senior Support to provide high level administrative support to the Head of Patient Value & Access and the broader PV&A team in Boston.

The role demands proactive coordination across global stakeholders, meticulous scheduling, and efficient workflow management. Responsibilities include managing complex calendars, arranging domestic and international travel, handling communications, and preparing precise documents.

Qualifications

• Proficient in managing complex schedules and travel arrangements.
• Adept at handling high volumes of email and prioritizing tasks.
• Experience in preparing detailed documents and editing for clarity and accuracy.
• Ability to design and maintain databases and generate reports for decision making.
• Strong leadership and ability to coordinate cross-functional teams.

Responsibilities

• Manage complex schedules and book domestic and international travel.
• Handle high volumes of emails and prioritize tasks.
• Prepare detailed documents and edit for clarity.
• Coordinate team meetings, materials, logistics and follow-ups.
• Manage filing systems and retrieve documents quickly.
• Analyze data and compile reports to support decisions.

Skills

Schedule management

Travel planning

Email management

Document drafting/editing

Data analysis

Database design

Team leadership

Cross-functional communication

Research

Presentations

Job description

Job Description

The Executive Assistant, Senior Support will provide high level administrative support to the Head of Patient Value & Access, Hematology-Oncology and the broader Patient Value & Access team. Working in a dynamic, global environment, this individual will play an important role in enabling the team to operate effectively across multiple priorities, stakeholders, and geographies.

The role is critical in managing complex schedules, overseeing communications, and ensuring efficient operational workflows. The successful candidate will be highly organized and proactive, with the judgment and ability to anticipate needs, coordinate across a broad network of internal and external stakeholders, and help keep key team activities moving forward.

How you will contribute:

• Manage complex schedules and make domestic and international travel arrangements
• Handle a high volume of emails and prioritize tasks effectively
• Prepare detailed documents and edit for clarity and accuracy
• Coordinate team meetings and key activities, including scheduling, logistics, meeting materials, and follow-up
• Manage filing systems and retrieve necessary documents swiftly
• Analyze data and compile comprehensive reports to support decision-making
• Design and maintain specialized databases
• Provide assistance and training to lower-level employees
• Conduct thorough research to gather critical information
• Generate detailed reports and present findings clearly
• Manage multiple tasks and projects with high precision and professionalism
• Support key administrative processes, including purchase orders, statements of work, contracts, invoices, and coordination with external vendors
• Support effective coordination and communication across the Patient Value & Access team and its cross-functional partners
• Engage in strategic communications with contacts both within and outside the organization
• Anticipate administrative needs and proactively identify solutions that enable the leader and team to operate efficiently

Skills and qualifications:

• Proficient in managing complex schedules and making travel arrangements
• Skilled in handling a high volume of emails and prioritizing tasks effectively
• Experienced in preparing detailed documents and editing for clarity and accuracy
• Capable of managing filing systems and retrieving necessary documents swift.
• Able to analyze data and compile comprehensive reports to support decision-making
• Competent in designing and maintaining specialized databases
• Demonstrates leadership in managing and motivating administrative teams
• Efficient in processing and responding to various forms of correspondence
• Conducts thorough research to gather critical information
• Generates detailed reports and presents findings clearly
• Designs and delivers impactful presentations
• Manages multiple tasks and projects with high precision and professionalism
• Strong organizational, interpersonal, and communication skills, with the ability to work effectively across a global and cross-functional organization
• Demonstrated judgment, discretion, initiative, and ability to anticipate needs while managing multiple competing priorities

Takeda Compensation and Benefits Summary

We understand compensation is an important factor as you consider the next step in your career. We are committed to equitable pay for all employees, and we strive to be more transparent with our pay practices.

For Location:

Boston, MA

U.S. Hourly Wage Range:

$31.15 - $48.97

The estimated hourly wage range reflects an anticipated range for this position. The actual hourly wage offered may depend on a variety of factors, including the qualifications of the individual applicant for the position, years of relevant experience, specific and unique skills, level of education attained, certifications or other professional licenses held, and the location in which the applicant lives and/or from which they will be performing the job.The actual hourly wage offered will be in accordance with state or local minimum wage requirements for the job location.

For information about our benefits, please click here.

EEO Statement

Takeda is proud in its commitment to creating a diverse workforce and providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, parental status, national origin, age, disability, citizenship status, genetic information or characteristics, marital status, status as a Vietnam era veteran, special disabled veteran, or other protected veteran in accordance with applicable federal, state and local laws, and any other characteristic protected by law.

Locations

Boston, MA

Worker Type

Employee

Worker Sub-Type

Regular

Time Type

Full time

Job Exempt

NoIt is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.