Executive Assistant - Pathways Recent Graduates
United States Attorneys' Offices
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Job summary
The U.S. Attorney's Office for the District of Oregon seeks an Executive Assistant to the United States Attorney. The role is based in Portland, OR, and offers opportunities to support senior leaders in a fast-paced federal office.
You will manage calendars, coordinate meetings, arrange travel, and prepare correspondence in a highly professional environment. This is a one-year pathway with potential for advancement through the DOJ’s Pathways program.
Qualifications
- Experience providing high-level administrative support to senior staff.
- Ability to manage complex calendars and coordinate meetings.
- Strong written and verbal communication skills with attention to detail.
Responsibilities
- Provide comprehensive administrative support to the United States Attorney and senior management.
- Coordinate daily operations, manage executive calendars, prioritize appointments, and resolve scheduling conflicts.
- Prepare correspondence and briefing materials with correct format and grammar.
- Arrange travel and accommodations for the USA and FAUSA as needed.
- Liaise with internal and external offices to schedule visits and meetings.
Skills
Tools
Job description
The U.S. Attorney's Office for the District of Oregon is seeking an Executive Assistant to the United States Attorney.
The U.S. Attorney's Office for the District of Oregon is seeking an Executive Assistant to the United States Attorney. The position is located in Portland, OR.
For more information on the Department of Justice and the United States Attorneys' Offices, visit http://www.justice.gov/usao/.
This position is also being announced to All U.S. Citizens and Nationals under 26-OR-13057819-DE and to applicants eligible to apply through Merit Staffing procedures under 26-OR-13057820-MS.
This is an excepted service appointment under the Pathways Recent Graduates Program. This appointment is a one-year career development program. At the successful completion of the program requirements, you may be eligible for non-competitive conversion to a Federal career or career-conditional appointment. For more information on the Pathways Program, please visit:https://www.opm.gov/policy-data-oversight/hiring-information/students-recent-graduates/
If selected for this position, you will serve as the Executive Assistant to the United States Attorney for the District of Oregon. You will join a well-respected team that is responsible for providing administrative and analytical support to senior management for the United States Attorney's Office (USAO), District of Oregon.
- Coordinates office operations and administrative activities for the district.
- Provides comprehensive administrative support to senior management by coordinating daily operations, managing executive calendars, prioritizing appointments, and resolving scheduling conflicts.
- Reviews and analyzes a wide range of incoming and outgoing executive level correspondence and makes determinations as to its appropriate disposition according to the district, Executive Office for United States Attorneys (EOUSA), and Department of Justice (DOJ) procedures and guidelines.
- Ensures thorough research and coordination with others inside and outside of the office and fully briefs executive staff members on meetings and attendees prior to events.
- Composes and prepares correspondence using correct format, spelling, and grammar. Types a variety of material in final form from rough drafts, notes, or verbal instructions.
- Tracks assignments, suspense dates, and action items to ensure timely completion.
- Arrange travel for the United States Attorney (USA) and First Assistant United States Attorney (FAUSA). Secures accommodations and maintains contact while the USA and FAUSA are in a travel status and informs of important developments.
- Serve as a liaison with internal and external offices and coordinates with staff and works closely with Division Chiefs, Executive Office for United States Attorneys (EOUSA) staff, and Department of Justice (DOJ) staff in scheduling and coordinating visits, meetings, and itineraries.
- Screens telephone calls and visitors' requests to speak with the United States Attorney (USA) and First Assistant United States Attorney (FAUSA). With supervisory assistance determines which matters to handle personally and which to refer to other management officials.
- Handles special assignments that are of a highly sensitive nature.
- Provides administrative support for cross-functional workgroups, task forces, or committees by coordinating logistics and maintaining project documentation.
Conditions of employment
- You must be a United States Citizen or National.
- Initial appointment is conditioned upon a satisfactory pre-employment adjudication. This includes fingerprint, credit and tax checks, and drug testing. Continued employment is subject to a favorable adjudication of a background investigation.
- You must be registered for Selective Service, if applicable.
- You must submit a transcript or proof of degree/certificate.
- Recent Graduates serve a trial period for the entire duration of their excepted service appointment.
- You must meet all qualification requirements upon the closing date of this announcement.
To be eligible for a recent graduate appointment, ALL of the following requirements must be met:
- Recent Graduates must have obtained a qualifying associates, bachelors, master's, professional, doctorate, vocational or technical degree or certificate from a qualifying accredited educational institution within the previous 2 years unless military service interfered with a veteran's eligibility to apply during that two year time frame. Veterans meeting the above exclusion may apply within 2 years of discharge or 6 years from the date of receipt of the degree whichever comes first. (Go to http://www.ed.gov/accreditation?src=rn to verify accreditation status).
- Recent graduates must be United States citizens or owe permanent allegiance to the United States. (Currently, natives of American Samoa, Swains Island and certain inhabitants of the Commonwealth of the Northern Mariana Islands are the only groups that owe permanent allegiance to the United States.)
- You must successfully complete a background investigation to determine your suitability for Federal employment.
- All recent graduates are required to sign a Pathways Recent Graduate Participant Agreement.
- Recent Graduates serve a trial period for the entire duration of their excepted service appointment.
- Qualification requirements as outlined below
Transcript must be submitted to determine eligibility.
To be eligible at the GS-7 level, you must meet at least ONE of the following conditions, as defined below: Specialized Experience, Education, OR a combination of Education and Experience.
One full year of specialized experience equivalent to the GS-5 level. Examples of specialized experience include drafting and preparing routine correspondence; tracking tasks; assisting with scheduling meetings and appointments; communicating effectively; using a variety of office automation hardware and software.
One full year of graduate level education that must demonstrate the knowledge, skills, and abilities necessary to do the work. Education at the graduate level must be in an accredited college or university and must demonstrate the knowledge, skills, and abilities necessary to perform the duties of the position.
Possess a Bachelor's Degree AND possess at least one of the following criteria: class standing in the upper third of the graduating class; an overall GPA of 3.0 OR at least a 3.0 based on courses completed during the final two years of my curriculum; a GPA of at least 3.5 based on the average of required courses completed in my major field OR based on the average of required courses completed during the final two years of my curriculum; OR election to membership in a national scholastic honor society.
Combinations of successfully completed graduate education and experience may be used to meet total qualification requirements. In order to qualify based on a combination, graduate education must be in excess of 1 full year.
To be eligible at the GS-9 level, you must meet at least ONE of the following conditions, as defined below: Specialized Experience, Education, OR a combination of Education and Experience.
One full year of specialized experience equivalent to the GS-7 level. Specialized experience is defined as experience coordinating and communicating with various personnel; researching information related to project assignments; composing a variety of written material; reviewing a variety of correspondence created by others ensuring clarity, spelling, punctuation and grammatical accuracy; and coordinating and planning events. Knowledge of computer applications to monitor, extract, and analyze data and obtain printouts and reports.
One of the following types of education in a related field (e.g., Business Public Administration) a Master's or equivalent graduate degree (such as an LL.B. or J.D.); OR 2 years of progressively higher level graduate education leading to such a degree. Education at the graduate level must be in an accredited college or university and must demonstrate the knowledge, skills, and abilities necessary to perform the duties of the position.
Combinations of successfully completed graduate education and experience may be used to meet total qualification requirements. In order to qualify based on a combination, graduate education must be in excess of 1 full year.
All academic degrees and coursework must be completed at an institution that has obtained accreditation or pre-accreditation status from an accrediting body recognized by the U.S. Department of Education in order for it to be credited towards qualifications. For a list of schools that meet this criteria, see http://www.ed.gov
You may use foreign education to meet qualification requirements if you send a Certificate of Foreign Equivalency in with your transcript. It is your responsibility to timely provide such evidence by submitting proof of creditability of education as evaluated by a credentialing agency with your application materials. More information may be found at http://www2.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html. All documentation must be in English or include an English translation.
Payment of relocation expenses will not be authorized.
The Department of Justice offers a comprehensive benefits package that includes, in part, paid vacation; sick leave; holidays; telework; life insurance; health benefits; and participation in the Federal Employees Retirement System.
If you are entitled to Veterans' Preference, you must indicate the type of preference you are claiming by checking the appropriate box in the assessment questionnaire to indicate your preference and submit the documentation as specified in the "Required Documents" section of this announcement.
The Office of Personnel Management (OPM) must authorize employment offers made to current or former political appointees. If you are currently, or have been within the last 5 years, a political Schedule A, Schedule C or Non-Career SES employee in the Executive Branch, you must disclose this information to the HR Office. Failure to disclose this information could result in disciplinary action including removal from Federal Service.
If you are a male applicant born after December 31, 1959, you must certify that you have registered with the Selective Service System, or are exempt from having to do so under the Selective Service Law. See http://www.sss.gov
Federal Agencies must provide reasonable accommodation to applicants with disabilities, where appropriate. Applicants requiring reasonable accommodation for any part of the application and hiring process should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.
The United States government does not discriminate in employment on the basis of race, color, religion, sex, pregnancy, national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service or other non-merit factor. More information can be found here: https://www.justice.gov/jmd/media/1425556/dl?inline.
The Office of Personnel Management (OPM) must authorize employment offers made to current or former political appointees. If you are currently, or have been within the last 5 years, a political Schedule A, Schedule C or Non-Career SES employee in the Executive Branch, you must disclose this information to the HR Office. Failure to disclose this information could result in disciplinary action including removal from Federal Service.
Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
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