Executive Assistant – Operations & Corporate Support

Unplug; Santa Monica (CA); On-site; USD 100,000 - 125,000; Full time

Job summary

Join a mission-driven company that is transforming meditation into a simple and accessible practice for all. As an Executive Assistant, you will play a crucial role in supporting the CEO and the corporate team, ensuring smooth operations while driving impactful initiatives. This position offers the opportunity to thrive in a dynamic environment, where your organizational and communication skills will shine. You will be involved in various aspects of business operations, from managing schedules to coordinating marketing efforts. If you are passionate about wellness and eager to make a difference, this role is perfect for you.

Benefits

Paid vacation time

Unlimited free classes at the studio

30% discount on studio workshops & retail

Free access to the Unplug app

Trade partnerships at multiple wellness studios

Qualifications

• 3+ years of experience in executive support or operations.
• Exceptional organizational and communication skills.
• Highly tech-savvy with experience managing digital tools.

Responsibilities

• Serve as trusted right-hand to the CEO and corporate team.
• Assist with daily business functions across departments.
• Coordinate marketing campaigns and content calendars.

Skills

Organizational Skills

Communication Skills

Problem-Solving

Attention to Detail

Tech-Savvy

Education

Bachelor's Degree

Tools

Asana

Google Drive

Dropbox

Mindbody

Mailchimp

Squarespace

Zendesk

Job description

Unplug is a modern meditation company on a mission to make meditation easy, powerful, and accessible. Through our flagship studio in Los Angeles, our globally loved app, corporate wellness programs, and world-renowned teacher training, we provide practical tools to help people reduce stress, sleep better, and live with more intention and positivity. Providing the best teachers in the world, Unplug supports people through life’s everyday challenges—offering guidance, simplicity, and inspiration every step of the way.

We’re seeking a highly adaptable, proactive, and organized Executive Assistant to support our CEO and (small but mighty) corporate team. This is a pivotal role, working directly with our CEO, to keep day-to-day operations running smoothly while helping drive initiatives that expand our reach and impact. This position is poised for growth and ideal for someone who thrives in fast-paced environments, excels at juggling multiple moving parts, and is passionate about making a real impact in a mission-driven company.

KEY RESPONSIBILITIES:

Executive & Administrative Support

• Serve as trusted right-hand to the CEO and corporate team members across all business matters
• Manage calendars, scheduling, and communications
• Serve as a liaison between the CEO, internal teams, and external partners
• Provide confidential support and offer thoughtful feedback on strategic decisions
• Handle a wide variety of professional tasks as needed

Business Operations Support

• Assist with daily business functions across departments (e.g. studio, app, corporate, marketing, partnerships, events, trainings, etc.)
• Help maintain systems and platforms such as Asana, Google Drive, Dropbox, Mindbody, Mailchimp, Squarespace, and others
• Track expenses, process invoices, manage vendor relationships, follow up on outstanding payments, and oversee company budgets
• Manage financial responsibilities including budget creation, expense reporting, revenue tracking, and financial data analysis
• Liaise with bookkeepers and accountants to review monthly P&Ls, reconcile accounts, and support tax preparation and compliance
• Coordinate legal and compliance matters, including contract review, negotiation, and acting as liaison with external counsel and consultants
• Help manage insurance policies, trademark filings, payroll, HR tasks, and other business-related filings
• Help oversee Unplug app operations: content creation & curation, customer support, troubleshooting & maintenance, and feature development
• Help manage customer service team, platforms (e.g. Zendesk), user inquiries, and training documentation
• Track expenses, user acquisition efforts, and product performance
• Conduct market research, competitor analysis, and customer feedback surveys

Marketing & Brand Support

• Coordinate marketing campaigns, content calendars, brand partnerships, and editorial features
• Update and manage website content (SEO, blog, landing pages, etc.)
• Assist in strategy and execution of newsletters, social media, and press opportunities

Teacher Training Program Support

• Promote upcoming teacher training programs through coordinated outreach, marketing support, and ongoing communication with prospective applicants
• Track, organize, and engage with current students, graduates, and prospective applicants
• Set up and support each training cohort, including platform setup, communication, and materials distribution
• Serve as a point of contact for trainees before, during, and after training
• Support the key leaders of the teacher training in managing logistics and communications
• Facilitate the Week 6 virtual intensive, including full Zoom monitoring, managing breakout rooms, sharing real-time resources, and actively listening for cues to support instructors and trainees; assist trainees with tech issues, scheduling, or curriculum questions; and create and continuously update the training agenda throughout the week
• Organize virtual reunions and continued engagement with training graduates

WHAT WE'RE LOOKING FOR:

• 3+ years of experience in executive support, operations, or a similar role
• Exceptional organizational and communication skills
• A natural problem-solver with strong attention to detail
• Comfortable wearing multiple hats and switching between strategic, creative, and tactical tasks
• Highly tech-savvy with experience managing digital tools and platforms
• Ideally experienced with mobile app development or product management
• Kind, positive attitude and a collaborative spirit
• Discreet, trustworthy, and professional in handling confidential matters
• Mission-aligned with a passion for meditation, wellness, or personal growth
• Experience in startups, creative businesses, or wellness industries a plus

WHY JOIN US:

This is more than just a job—it’s a coveted seat at the table of a purpose-led company that’s helping people around the world live better. You’ll be part of a small but mighty team during a key growth phase, with the chance to shape strategy, drive innovation, and make a lasting difference.

COMPANY BENEFITS:

• Paid vacation time
• Unlimited free classes at the studio
• 30% discount on studio workshops & retail
• Free access to the Unplug app
• Trade partnerships at multiple other wellness/fitness studios

MORE ABOUT UNPLUG:

Unplug is the world’s first drop-in meditation studio and a global app, founded in 2014 by former fashion editor Suze Yalof Schwartz. Unplug has gained significant recognition and acclaim for its modern approach to meditation, and has been featured in every major news outlet including The New York Times, Washington Post, CNN, Forbes, and the Today Show. Unplug’s mission is to demystify meditation and make it easy, accessible, and inspirational for as many people as possible around the world. Unplug’s wide variety of classes, led by a diverse roster of world renowned experts, offer a blend of simplicity and fun to cater to busy skeptics and modern soul-seekers alike. Unplug’s app meditations have been viewed by over one million people around the world.

www.unplug.com

@unplugmeditation

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Wellness and Fitness Services

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