Executive Assistant Operations

Alison Brown Placement Specialists, LLC; Fremont (CA); On-site; USD 150,000 - 180,000; Full time

Job summary

A dynamic placement agency in San Francisco is seeking an organized and detail-oriented professional to manage executive operations in-office. You will support the CEO and senior leadership by overseeing logistics, prioritizing schedules, and creating efficient processes. Ideal candidates have strong organizational and communication skills and a passion for operational excellence. This role offers a competitive salary of $150-180K plus benefits and perks.

Qualifications

• Proven ability to manage complex logistics and competing priorities with precision.
• Exceptional attention to detail and a proactive mindset.
• Strong organizational and communication skills.
• Genuine passion for operational excellence.
• Excitement about being in the office daily.

Responsibilities

• Manage executive schedules and prioritization.
• Oversee travel logistics for the CEO and team.
• Own operational functions including vendor management.
• Create efficient systems for information flow.
• Support meetings and capture key takeaways.

Skills

Organizational skills

Communication skills

Attention to detail

Logistics management

Job description

Overview

We are seeking an exceptionally organized and detail-oriented professional to join a dynamic founding team in San Francisco. This is a unique opportunity to work side by side with the CEO and senior leadership, playing a critical role in driving both strategic initiatives and day-to-day execution. The position is located in San Francisco, in-office full time, with compensation of $150-180K plus benefits and perks.

Responsibilities

• Manage executive schedules, prioritization, and time management.
• Oversee travel logistics and planning for the CEO and team.
• Own operational functions including vendor management, payments, and office processes.
• Create and maintain efficient systems for information flow and team operations.
• Support meetings by attending, capturing key takeaways, and ensuring timely follow-up.
• Act as a trusted partner to the leadership team, keeping priorities moving forward.

Qualifications

• Proven ability to manage complex logistics and competing priorities with precision.
• Exceptional attention to detail and a proactive mindset.
• Strong organizational and communication skills.
• A genuine passion for operational excellence and building efficient processes.
• Excitement about being in the office daily, embedded with the team.