Executive Assistant & Operations

Greptile; California (MO); On-site; USD 50,000 - 70,000; Full time

Job summary

A cutting-edge technology firm in California is seeking an experienced Executive Assistant to manage recruiting tasks, assist with onboarding new hires, and coordinate office supplies procurement. The ideal candidate has 1-3 years of experience in a similar role and excels in organization and communication. Experience with customer service is a plus. This position offers a dynamic work environment with opportunities for professional growth.

Qualifications

• 1-3 years of experience in an executive assistant or operations role.
• Excellent organizational skills and attention to detail.
• Strong communication skills, both written and verbal.

Responsibilities

• Coordinate recruiting tasks such as interview travel and reimbursements.
• Assist with procurement related tasks such as purchasing office supplies.
• Help onboard new hires and take on occasional customer support tasks.

Skills

Organizational skills

Communication skills

Proficiency with scheduling tools

Problem-solving mindset

Job description

Greptile is building the AI code reviewer for the world’s best software teams.

Responsibilities

• Co-ordinate recruiting tasks such as interview travel and reimbursements
• Co-ordinate site visits for sales reps
• Assist with procurement related tasks such as purchasing merchandise, furniture, office supplies
• Assist various team members with scheduling
• Help onboard new hires
• Take on occasional support work for customer pertaining to billing, invoicing, account upgrades etc.

Qualifications

• 1-3 years of experience in an executive assistant or operations role
• Excellent organizational skills and attention to detail
• Strong communication skills, both written and verbal
• Proficiency with scheduling tools and office productivity software
• Experience with procurement processes and vendor management
• Ability to prioritize tasks and manage multiple requests simultaneously
• Problem-solving mindset and proactive approach to challenges
• Familiarity with onboarding processes and HR procedures
• Experience with customer service or support is a plus
• Ability to maintain confidentiality and handle sensitive information
• Basic understanding of software development, but no coding knowledge required