Executive Assistant, OOP

United Way of King County; Seattle (WA); On-site; USD 104,702,000 - 110,202,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

PTO including holidays

403(b) retirement plan

Job summary

United Way of King County is seeking an Executive Assistant to the Office of the President to provide high‑level administrative support to the CEO, Senior Director, and VP of People, Culture & Equity. The role requires proactive problem solving, confidentiality, and strong organizational skills in a fast‑paced environment.

On‑site work during standard hours with occasional after‑hours support. Responsibilities include calendar management, meeting coordination, board records, travel arrangements,

Qualifications

• Three years of C-suite level administrative experience.
• Associate or bachelor's degree in business or related field.
• Strong calendar, travel, and meeting coordination skills.
• Ability to maintain confidentiality and handle sensitive information.
• Excellent communication and organizational abilities.

Responsibilities

• Provide CEO and executive support including calendar management.
• Coordinate high-level meetings with internal staff and external stakeholders.
• Prepare agendas, materials, and meeting minutes.
• Manage travel arrangements and expense reports.
• Support board and governance activities and dashboards.

Skills

Calendar management

Confidentiality

Organizational skills

Communication skills

Meeting minutes

Multitasking

Office administration

Customer service

Team collaboration

Education

Associate degree in business or admin

Bachelor's degree (preferred)

Tools

Microsoft Office

SharePoint

CRM system

PowerPoint

Excel

Teams

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Executive Assistant, OOP

Full Time Hourly Non-Exempt Seattle, WA, US 1 Attachments

Salary Range: $36.54 To $38.46 Hourly

At United Way of King County, we are working side by side with communities to build an equitable future for everyone. We believe that having staff, volunteers, and supporters that represent diverse backgrounds will allow us to better accomplish our mission. We continue to work diligently to ensure that the field of philanthropy is welcoming to diverse communities. We strive to have a diverse staff and particularly encourage Black, Indigenous and people of color to apply and be part of our team.

Our culture fosters collaboration, teamwork, open communication, leadership, integrity, and accountability.

Job Summary:

The Executive Assistant for the Office of the President provides collaborative, responsive, and reliable administrative support and coordination to meet team goals and objectives for the Chief Executive Officer (CEO), Senior Director of Internal Strategic Partnerships and Initiatives, and the Vice President of People, Culture & Equity.

The role performs high level administrative functions, prioritizes conflicting needs, problem solves, handles matters expeditiously and proactively, maintains confidentiality, and anticipates needs as they relate to organizational success. The Executive Assistant also provides project management support for special assignments and initiatives and coordinates high-level volunteers including the board of directors.

This position requires an individual who is highly motivated, resourceful, flexible, and possesses a positive attitude; is capable of organizing and prioritizing tasks in a fast-paced environment; is proactive in their approach to problem-solving and has independent decision‑making skills. The individual must also be able to manage time and prioritize effectively, having the ability to orchestrate multiple activities at once.

This position is required to be on-site weekdays during business hours and, at times, may require work outside of normal business hours. Extended hours may be required in certain circumstances to meet specific work objectives.

Compensation:

• The hourly rate for this position ranges from $36.54 to $38.46.
• Medical, dental, vision and life insurance
• PTO (including holidays)
• 403(b) retirement savings plan
• Provides primary administrative support for the CEO including maintaining an extremely active calendar, keeping current digital and hardcopy files, and making occasional travel arrangements.
• Provides secondary administrative support to the Senior Director of Internal Strategic Partnerships and Initiatives and to Vice President of People, Culture, & Equity, including scheduling meetings with internal staff and external stakeholders; providing project management support; and handling department correspondence.
• Coordinates and routinely tracks deliverables such as dashboards, scorecards, and logic models; and produces materials to aid in these deliverables.
• Supports the team by preparing meeting agendas and materials, recording meeting minutes; and maintaining active membership records for the Board of Directors, including the Executive and Governance Committees.
• Communicates directly and on behalf of the President and CEO with Board members, donors, external partners, and stakeholders on matters related to the Office of the President and other organizational initiatives.
• Prepares, develops, and executes meeting presentations for All Staff, Leadership Team, Executive Committee, and Board of Directors meetings.
• Coordinates internal and external meeting and event logistics, including setup, take down, catering, and escorting external attending from the building entrance.
• Maintains the Office of the President SharePoint site, board and volunteer records in the organization’s Customer Relationship Management (CRM) system and represents the Office of the President via ongoing organizational technology projects.
• Supports special projects and initiatives assigned by the CEO and the Senior Director of Internal Strategic Partnerships and Initiatives, helping to coordinate the scoping, planning, and management of projects to produce high‑quality and timely deliverables.
• Carries out logistical support and coordinates leadership and staff team meetings with agenda setting, taking notes, and following up on action points to enhance effectiveness and decision making.
• Handles expense reports and invoices for the department.
• Performs other duties as assigned.

Knowledge, Skills, and Abilities:

• Demonstrated ability to perform administrative and Executive Assistant functions and complex administrative tasks in an executive office environment, preferably servicing the office of a President or CEO.
• Exceptional business maturity and trustworthiness and demonstrated ability to maintain confidentiality of sensitive information.
• Excellent organizational skills, including effective time management, prioritizing tasks, and an ability to handle multiple activities simultaneously.
• Proven ability to work effectively with diverse staff across teams collaboratively, utilizing strong interpersonal and customer service skills.
• Demonstrated ability to consistently exercise sound judgment and balance working independently with seeking guidance when appropriate.
• Proven ability to communicate effectively, both verbally and in written form, including deep command of grammatical composition and proofreading skills.
• Demonstrated ability to meet deadlines in a fast paced, quickly changing environment.
• Demonstrated ability to maintain a highly organized and efficient work environment.
• Demonstrated ability to remain composed, cool, and calm under the pressure of deadlines.
• Intermediate level proficiency in Microsoft Office Suite, including Excel, PowerPoint, Teams, and SharePoint.
• Intermediate level experience working with and using Artificial Intelligence (AI) and Large Language Model (LLM) to manage workflows and implement projects.
• Nonprofit experience preferred, or minimally an understanding and appreciation for issues related to social justice and equity.
• Demonstrated understanding of social and racial justice and equity, with a proven commitment to apply racial and economic justice lenses in both personal and workplace contexts.
• Lived experience and/or demonstrated professional skills working within a diverse work environment.

Education and/or Experience:

Associate or bachelor’s degree specializing in business, office administration, or related field, or equivalent experience. Three years of office administrative experience at the C‑suite level with demonstrated progressive responsibility is required.

Additional Information:

• Opportunities to work with smart, passionate, and enthusiastic team members and volunteers.
• Ongoing collaboration with diverse staff and other constituents
• A desirable culture of high-performance expectations and accountability
• Exciting and challenging work
• Opportunities to help solve the community's toughest problems.
• Competitive pay is commensurate with demonstrated successful performance and experience.
• Many other benefits that we are happy to discuss with you.

Candidates who apply early will receive priority consideration.

Attachments (1)

Executive Assistant, Office Of the President.pdf