Executive Assistant (Onsite)

400 Globe Life And Accident Insurance Company; United States; On-site; USD 85,000 - 110,000; Full time

Benefits offered by this job

Health insurance

401(k) plan

Paid holidays

Parental leave

Wellness program subsidies

Job summary

Globe Life is seeking an Executive Assistant to provide high‑level administrative and strategic support to the Chief Agency Officer of the Globe Life Sales Division, based in McKinney, TX. This onsite role balances multiple priorities, manages calendars, vendors, and events, and prepares materials that influence business decisions.

The role demands discretion, independent judgment, and a track record of effective executive support, with strong communication and organizational skills across teams.

Qualifications

• Bachelor's degree or equivalent professional experience.
• 5+ years supporting C-level executives in a complex environment.
• Proven discretion, confidentiality, and independent judgment in operations.

Responsibilities

• Prioritize the Chief Agency Officer's calendar and resolve conflicts.
• Represent the officer in communications and meetings and manage commitments.
• Select vendors, approve expenses, and oversee event budgets.
• Prepare reports identifying trends, risks, and opportunities.
• Coordinate briefing materials and meeting logistics for executives.
• Provide in-office and on-site support and professional liaison to stakeholders.

Skills

Executive support

Calendar management

Vendor management

Budget management

Communication

MS Office

Education

Bachelor's degree

Tools

Microsoft Teams

SharePoint

PowerPoint

Excel

Job description

At Globe Life, we are committed to empowering our employees with the support and opportunities they need to succeed at every stage of their career. We take pride in fostering a caring and innovative culture that enables us to collectively grow and overcome challenges in a connected, collaborative, and mutually respectful environment that calls us to help Make Tomorrow Better.

Role Overview

Could you be our next Executive Assistant? Globe Life is looking for an Executive Assistant to join the team! This role is responsible for providing high-level administrative and strategic support to the Chief Agency Officer of the Globe Life Sales Division, serving as a trusted partner who exercises discretion and independent judgment in managing sensitive and confidential matters. The Executive Assistant independently prioritizes tasks, makes day‑to‑day operational decisions on behalf of the Chief Agency Officer, selects vendors, manages event budgets, and prepares reports and materials that influence business decisions. This position ensures organizational effectiveness by balancing multiple priorities, anticipating needs, and representing the Chief Agency Officer in both internal and external interactions. This is an onsite position located in McKinney, Texas, with potential work-from-home days based on business needs.

What You Will Do

• Exercise independent judgment in prioritizing the Chief Agency Officer's schedule, resolving calendar conflicts, and determining which meetings or issues require the Chief Agency Officer's direct attention.
• Represent the Chief Agency Officer in communications and meetings, making commitments and responding to inquiries to ensure seamless daily operations.
• Select and negotiate with vendors, approve related expenses within established limits, and manage event budgets to ensure cost-effective execution of division meetings.
• Prepare and review reports that identify trends, risks, and opportunities to support executive decision‑making.
• Revise and improve administrative and event‑planning processes to enhance efficiency, collaboration, and business outcomes.
• Provide and lead support to both internal and external parties with a high level of professionalism and in a manner that reflects positively on the organization.
• Review and prioritize requests and information, determine appropriate actions or routing, and ensure timely responses and follow‑up.
• Manage the Chief Agency Officer's calendar, contacts, and travel logistics; anticipate needs and adjust schedules to maximize executive productivity.
• Coordinate briefing materials and meeting logistics to ensure leaders are well‑prepared for discussions and decisions.
• Prepare Word, Excel, and PowerPoint presentations, agendas, reports, special projects, and other documents supporting organizational objectives.
• Oversee expense reporting, vendor invoicing, and other administrative processes for the Sales Division leadership team.
• Manage monthly and quarterly reporting as requested, updating information accurately and in a timely manner.
• Plan and support execution of Agency Owner Meetings, Summit Meetings, Council Meetings, Virtual Meetings, and Conventions.
• Partner with Marketing, Sales Operations, and Communications teams to coordinate agendas, manage event logistics, and ensure alignment with executive goals.
• Monitor project timelines, prepare updates, and flag potential issues or risks for management review.
• Coordinate facility and IT requests, onboarding support, and in‑office logistics to maintain a professional and organized work environment.
• Exercise discretion, confidentiality, and sound judgment in handling executive‑level matters.
• Anticipate the needs of the Chief Agency Officer, Executives, guests, and Agency Owners based on circumstances and business priorities.
• Provide hands‑on in‑office support, welcoming and directing visitors, new hires, and deliveries as needed.

What You Can Bring

• Bachelor's degree in Business Administration, Communications, or a related discipline; equivalent professional experience accepted.
• 5+ years of experience supporting C‑level executives in a complex business environment, including managing executive priorities, vendors, and event budgets.
• Proven ability to exercise independent discretion and judgment in managing executive operations, budgets, and vendor relationships, including negotiating with vendors and balancing cost, quality, and timing considerations.
• Demonstrated ability to maintain confidentiality, professionalism, and sound judgment in handling sensitive matters, with a strong sense of ownership and accountability.
• Strong verbal and written communication skills with excellent grammar, clarity, and professionalism; builds positive working relationships across teams and serves as a trusted liaison for leadership.
• Exceptional planning, time management, and analytical skills; able to manage multiple priorities, meet tight deadlines, identify issues, and recommend practical solutions.
• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and collaboration tools (Teams, SharePoint).
• Highly organized, adaptable, self‑motivated, and dependable; flexible and willing to adjust to shifting business needs, including occasional travel and work outside normal hours for major events.

Applicable To All Employees of Globe Life Family of Companies

Reliable and predictable attendance of your assigned shift. Ability to work full time and/or part time based on the position specifications.

How Globe Life Will Support You

• Competitive compensation designed to reflect your expertise and contribution.
• Comprehensive health, dental, and vision insurance plans because your well‑being is fundamental to your performance.
• Robust life insurance benefits and retirement plans, including company‑matched 401k and pension plan.
• Paid holidays and time off to support a healthy work‑life balance.
• Parental leave to help our employees welcome their new additions.
• Subsidized all‑in‑one subscriptions to support your fitness, mindfulness, nutrition, and sleep goals.
• Company‑paid counseling for assistance with mental health, stress management, and work‑life balance.
• Continued education reimbursement eligibility and company‑paid FLMI and ICA courses to grow your career.
• Discounted Texas Rangers tickets for a proud visit to Globe Life Field.

Opportunity awaits! Invest in your professional legacy, realize your path, and see the direct impact you can make in a workplace that celebrates and harnesses your unique talents and perspectives to their fullest potential. At Globe Life, your voice matters.

Terms and Conditions

The Whole Globe Not only is it in our name, it’s in our hearts. Our Company thrives off of diversity and has created a culture focused on inclusivity. These two components are the pillars of our foundation and the guiding principles that build our employees and leaders.

No Ceiling

The insurance industry may be traditional, but Globe Life has been, is, and always will be dedicated to building an inclusive, sustainable, and inspiring environment that does not have a ceiling on growth.