Executive Assistant – Office of the CEO

CI Financial; Miami (FL); On-site; USD 65,000 - 95,000; Full time

Benefits offered by this job

401(k) Plan with Employer Matching

Medical Plan options

Dental, Vision & Life Insurance

Short-term & Long-term Disability

Paid Maternity & Parental Leave

Flexible Spending Accounts & Health/S

Dependent Care FSA

Commuter & Transit FSA

Professional development

Volunteer days

Job summary

Corient is seeking an experienced Executive Assistant to support multiple C-suite executives in our Miami office. You will manage complex calendars, coordinate meetings, and oversee travel and hospitality with impeccable discretion.

The ideal candidate will have 3–5 years of high-level support, superb written and verbal communication, and a passion for service. Local to Miami, you’ll partner with the Executive Assistant team to ensure seamless coverage and professional, confidential operations.

Qualifications

• 3-5 years’ experience supporting multiple C-suite executives.

Responsibilities

• Manage complex and constantly evolving executive calendars with exceptional attention to detail.
• Coordinate internal and external meetings, ensuring all logistics are executed flawlessly.
• Arrange meals, catering, and hospitality while accommodating dietary restrictions and preferences.
• Oversee office-related logistics and executive support functions.
• Coordinate domestic and international travel arrangements as needed.
• Assist with special events, meetings, and executive initiatives.
• Anticipate and resolve scheduling conflicts before they become issues.
• Exercise sound judgment and discretion when handling sensitive and confidential information.
• Partner closely with the Executive Assistant team to ensure seamless coverage and support.
• Maintain a high standard of professionalism, organization, and responsiveness in all interactions.

Skills

Executive support

Calendar management

Organizational skills

Written and verbal communication

Discretion and professionalism

Prioritization and adaptability

Tools

Microsoft Office

Job description

Join a team that values your ambition and empowers your growth

At Corient, we help high- and ultra-high-net-worth individuals and families to enjoy a full life, while enabling them to preserve their wealth for future generations, and provide for the people, causes and communities they care about. We focus on exceeding expectations, simplifying lives, and establishing legacies that last for generations. We are always looking for talented and motivated individuals to join our team. If you want to work for a company that values your contributions and supports your growth, we would like to meet you.

Key Responsibilities

• Manage complex and constantly evolving executive calendars with exceptional attention to detail.
• Coordinate internal and external meetings, ensuring all logistics are executed flawlessly.
• Arrange meals, catering, and hospitality while accommodating dietary restrictions and preferences.
• Oversee office-related logistics and executive support functions.
• Coordinate domestic and international travel arrangements as needed.
• Assist with special events, meetings, and executive initiatives.
• Anticipate and resolve scheduling conflicts before they become issues.
• Exercise sound judgment and discretion when handling sensitive and confidential information.
• Partner closely with the Executive Assistant team to ensure seamless coverage and support.
• Maintain a high standard of professionalism, organization, and responsiveness in all interactions.

Qualifications

Required

• 3-5 years’ experience supporting multiple C-suite executives.
• Exceptional calendar management experience in a fast-paced environment.
• Strong organizational and project coordination skills.
• Outstanding written and verbal communication abilities.
• High level of professionalism, discretion, and emotional intelligence.
• Ability to manage competing priorities and adapt quickly to changing circumstances.
• Strong proficiency in Microsoft Office and related workplace technologies.
• Local to the Miami area and able to commute to Brickell regularly.
• A genuine passion for service and hospitality.

Ideal Candidate Profile

• A true team player who values collaboration and partnership.
• Service-oriented and derives satisfaction from helping others succeed.
• Proactive, resourceful, and solution focused.
• Comfortable working under pressure and managing high expectations.
• Meticulous about details and presentation.
• Willing to roll up their sleeves-no task is too big or too small.
• Looking for a long-term growth opportunity within an executive office environment.
• Someone who can quickly earn trust and become an indispensable member of the team.

Physical Requirements

• This position requires the physical capabilities to work in an office environment, which may include prolonged periods of sitting at a desk and working on a computer. Corient seeks to make reasonable accommodations that enable individuals with disabilities to perform essential duties when possible.
• This position may require the ability to lift up to 15 pounds.
• This position is required to work onsite 4 days per week.

U.S. Eligibility Requirements

• Must be 18 years of age or older.
• Must have unrestricted work authorization to work in the United States. For U.S. employment opportunities, Corient hires U.S. citizens or permanent residents. Exceptions to these requirements will be determined based on shortage of qualified candidates with a particular skill. Corient will require proof of work authorization.
• Corient participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9.
• Must be willing to execute Corient’s Employee Agreement or Confidentiality and Non-Disclosure Agreement, which require, among other things, post-employment obligations relating to non-solicitation, confidentiality, and non-disclosure.

What You Can Expect from Us

Our dedication to the Employee Experience at Corient is aimed at supporting, empowering, and inspiring our talented team through:

• 401(k) Plan with Employer Matching
• Four Medical Plan options that is generously subsidized by Corient
• Employer paid Dental, Vision & Life and AD&D Insurance
• Employer paid Short-term & Long-term Disability
• Paid Maternity & Parental Leave
• Flexible Spending Accounts& Health Savings Accounts
• Dependent Care FSA
• Commuter & Transit FSA
• Corporate Discount Program - Perkspot
• Training Reimbursement
• Paid Professional Designations
• Giving back to the community - Volunteer days

Corient is the world’s largest multi-family office and non-bank wealth manager focused on serving ultra-high- and high-net-worth clients. As the industry’s only global professional services partnership, we combine the personal service and objectivity of a boutique with the scale and resources of a global institution. Our partnership model fosters collaboration over competition, bringing together the collective expertise of Corient to each relationship to deliver a transparent, client-first experience. As a fully integrated global firm, we deliver comprehensive solutions across investment management, wealth strategy and family office services to help clients simplify their lives, manage their wealth and establish lasting legacies.

Full participation of all employees in a safe, healthy and respectful environment is key to individual and company success. We are committed to fully utilizing the abilities of all our employees and expect each of our employees to honor this commitment in their daily responsibilities.

We are an equal opportunity employer. All candidates will be recruited and, if applicable, selected and employed without regard to sex, race, religion, marital status, veteran status, age, national origin, sexual orientation, gender identity, color, creed, ancestry, disability, genetic information or any other basis prohibited by law.

This position description is intended to provide a general overview of the expectations and responsibilities of this position and may not include all tasks that may be assigned. As the nature of business demands change, so may the functions of this position. Additional duties and responsibilities may be assigned with or without notice.

Corient refers to the separate but affiliated entities under common control of Corient Holdings Inc. Client assets include all assets of Corient Holdings Inc., including majority- and minority-owned businesses.