Executive Assistant / Office Manager

queueinc; Newark (CA); On-site; USD 70,000 - 100,000; Full time

Benefits offered by this job

Health insurance

Equity in early-stage company

401(k)

Unlimited PTO

Job summary

queueinc is seeking an exceptional Executive Assistant and Office Manager for its Newark, CA office. You will manage complex calendars, coordinate travel, and prepare materials for meetings with investors, partners, and customers, keeping founders focused and the team running smoothly.

In this fast-paced role you own day-to-day operations, coordinate events, support onboarding, and drive cross-functional follow-through.

Qualifications

• 3+ years in EA, office management, or operations.
• Startup experience a strong plus.
• Excellent calendar, travel, and meeting preparation skills.
• Discretion and trust with sensitive information.

Responsibilities

• Manage complex calendars, scheduling, and travel for founders and leadership.
• Prepare materials and agendas for meetings with investors, partners, and customers.
• Own day-to-day operations — supplies, vendors, facilities, and office culture.

Skills

Highly organized

Resourceful

Calm under pressure

Discreet and trustworthy

Clear communicator

Job description

About the Role

We're looking for an exceptional Executive Assistant and Office Manager who thrives in fast‑paced, high‑ambiguity environments. You’ll be the operational backbone of our Newark office — keeping founders focused, the team running smoothly, and the office humming. You’ll wear many hats, switch gears constantly, and take pride in making things happen before anyone else realizes they need to.

This is not a role for someone who needs a lot of direction. We want someone who sees what needs to get done and does it.

Executive Support

• Manage complex calendars, scheduling, and travel for the CEO and leadership team
• Prepare materials and agendas for meetings with investors, partners, and customers
• Anticipate needs and proactively remove friction from the founders' days

Office Management

• Own day‑to‑day operations — supplies, vendors, facilities, and everything in between
• Create a welcoming, organized environment that helps the team do their best work
• Coordinate team events, off‑sites, and cultural moments

People & Operations

• Support onboarding for new hires and recruiting coordination
• Help track action items and cross‑functional follow‑through

Required Qualifications and Experiences

• Exceptionally organized, but fluid when plans change
• Resourceful — you figure things out, you don't wait to be told how
• Calm under pressure with a bias toward action
• Discreet and trustworthy with sensitive information
• A clear, confident communicator
• 3+ years in an EA, office management, or operations role; startup experience a strong plus

How We Hire

• Recruiter Screen: (30 min)
• Leadership Interview: (30 min)
• Leadership Interview: (45 min)
• Leadership Interview: (45 min)

What We Offer

• Meaningful work — Your contributions directly shape how the company operates at the highest level
• Lean, empowered environment — No red tape, no layers of approval; you'll have real ownership and the trust to get things done
• Complexity that keeps you sharp — You'll work at the intersection of fast‑moving technology, mission‑critical operations, and highly regulated industries — no two days the same

Compensations & Benefits

• Competitive salary
• Meaningful early‑stage equity
• Health, 401(k), unlimited PTO

Why Join Us Now?

• Impact & Growth
  • Direct Patient Impact: Your role will improve healthcare outcomes for millions of patients
  • Market Leadership: Ground‑floor opportunity to define an entirely new category of healthcare technology
  • Technical Innovation: Work on genuinely novel problems at the intersection of AI, robotics, and healthcare
  • Career Acceleration: High‑visibility role with significant growth potential as the company scales
• Team and Culture
  • World‑Class Team: Work alongside exceptional engineers, AI researchers, and healthcare experts
  • Direct Access: Report directly to the CTO/Co‑founder with significant autonomy and influence
  • Innovation Focus: Culture that prioritizes breakthrough thinking and rapid experimentation
  • Mission‑Driven: Team united around the goal of transforming healthcare through technology

Our Values

• Servant Leadership – Make those around you better
• Do the Hard Things – Healthcare, hardware, and company‑building are all hard. We do them anyway. Convenience for us is life‑changing for those we serve
• Own Your Work – Be accountable. Take pride in your output.
• Default is Now – There's no better time than today. Default to action. What can we prove, learn, or simplify right now

Contact: If you have any questions, please contact us at [e-mail]