Executive Assistant, Newsroom

Assistants vs. Agents; New York (NY); On-site; USD 75,000 - 90,000; Full time

Benefits offered by this job

Medical, dental and vision benefits

401(k) plan

Paid vacation

Job summary

The New York Times is seeking an experienced executive assistant to support the newsroom masthead, including the masthead editor overseeing newsroom strategy, operations and finance, and an additional masthead editor. This role is integral to the leadership and administrative operations of the newsroom.

You will manage complex scheduling, coordinate across senior leaders and departments, draft correspondence, support projects with research and project management, and represent the masthead’s

Qualifications

• 5+ years of administrative or executive support experience in a fast-paced organization
• Experience handling sensitive matters with professionalism and discretion
• Strong organizational, written and verbal communication skills
• Ability to build relationships with stakeholders inside and outside the company

Responsibilities

• Provide broad operational and administrative support with discretion
• Manage a complex, fast-changing calendar and prioritize requests
• Prepare agendas, briefing packs, and trackers for executive decisions
• Draft and edit executive correspondence with good judgment
• Process expense reports and ensure timely reimbursements
• Coordinate domestic and international travel with security and operations teams
• Work on-site 4-5 days per week to support newsroom leadership
• Support teams overseen by the leaders you assist
• Demonstrate commitment to journalistic independence and the mission of The New York Times

Skills

Administrative support

Discretion

Communication

Relationship building

Google Suite

Education

Bachelor's degree or equivalent years of professional experience

Tools

Google Workspace

Job description

The mission of The New York Times is to seek the truth and help people understand the world. That means independent journalism is at the heart of all we do as a company. It’s why we have a world-renowned newsroom that sends journalists to report on the ground from nearly 160 countries. It’s why we focus deeply on how our readers will experience our journalism, from print to audio to a world-class digital and app destination. And it’s why our business strategy centers on making journalism so good that it’s worth paying for.

About the Role:

The New York Times is seeking an experienced, highly organized and proactive executive assistant to support the newsroom masthead, including the masthead editor overseeing newsroom strategy, operations and finance as well as one additional masthead editor.

This is a critical role at the center of the Newsroom's leadership and administrative operations. The executive assistant will manage complex scheduling and logistics, organize priorities and follow-through, coordinate across senior leaders and departments, draft correspondence, support projects with research and project management, and serve as a trusted representative of the masthead leader's office.

The ideal candidate exercises sophisticated judgment, anticipates needs, communicates with discretion and professionalism, and is comfortable working in a fast-paced, highly collaborative newsroom environment. They should be able to manage shifting priorities while maintaining strong attention to detail and confidentiality.

This position will report directly to the assistant managing editor for strategy, operations and finance.

Responsibilities:

• Provide a wide range of operational and administrative support with organization, proactivity and discretion
• Manage a complex, fast-changing calendar by prioritizing requests, resolving conflicts, and safeguarding focus time
• Track executive priorities, direct report updates, and newsroom initiatives by preparing agendas, briefing packs, and action trackers to ensure prompt decision follow-through
• Anticipate needs by proactively flagging relevant information, risks, and opportunities
• Draft and edit executive correspondence using strong judgment and discretion
• Process expense reports, reconcile receipts, and ensure timely reimbursement
• Serve as a professional liaison to newsroom leaders, department heads and external partners
• Coordinate domestic and international travel, including detailed itineraries, logistics and alignment with security and operations teams
• Work primarily on-site (4-5 days per week) to provide direct, real-time newsroom support
• Provide support as needed for the teams overseen by the leaders you support
• Demonstrate support and understanding of our value of journalistic independence and a strong commitment to our mission to seek the truth and help people understand the world

Basic Qualifications:

• 5+ years of administrative or executive support experience supporting leaders in complex, fast-paced organizations (or equivalent professional experience).
• Experience operating with a high degree of professionalism, discretion, and judgment when handling sensitive matters
• Demonstrated organizational, written, verbal and interpersonal communication skills
• Experience communicating and building relationships with stakeholders inside and outside the company, and the ability to take initiative and lead efforts as needed
• Demonstrated passion for and interest in journalism and media
• Proficiency in Google Suite workspaces

Preferred Qualifications:

• Experience in a complex news or media organization
• Bachelor's degree or equivalent years of professional experience

#LI-Onsite

REQ-020743

Additional Compensation and Benefits:

For roles in the U.S., dependent on your role, you may be eligible for variable pay, such as an annual bonus and restricted stock. Benefits may include medical, dental and vision benefits, Flexible Spending Accounts (F.S.A.s), a company-matching 401(k) plan, employee stock purchase plan, paid vacation, paid sick days, paid parental leave, tuition reimbursement and professional development programs.

For roles outside of the U.S., information on benefits will be provided during the interview process.

The annual base pay range for this role is between:

$75,000 - $90,000 USD

Candidate Use of GenAI Tools:

We’re excited to learn more about you and your experience. To keep our hiring process as fair and authentic as possible, we ask that you submit your own work and not use GenAI tools to generate substantive content during the application and interview process.

If you’re an engineering candidate, we’ll let you know what specific GenAI tools you are permitted to use for your technical assessment.

The New York Times Company is committed to being the world’s best source of independent, reliable and quality journalism. To do so, we embrace a diverse workforce that has a broad range of backgrounds and experiences across our ranks, at all levels of the organization. We encourage people from all backgrounds to apply.

We are an Equal Opportunity Employer and do not discriminate on the basis of an individual's sex, age, race, color, creed, national origin, alienage, religion, marital status, pregnancy, sexual orientation or affectional preference, gender identity and expression, disability, genetic trait or predisposition, carrier status, citizenship, veteran or military status and other personal characteristics protected by law. All applications will receive consideration for employment without regard to legally protected characteristics. The U.S. Equal Employment Opportunity Commission (EEOC)’s Know Your Rights Poster is available here.

The New York Times Company will provide reasonable accommodations as required by applicable federal, state, and/or local laws. Individuals seeking an accommodation for the application or interview process should email [e-mail]. Emails sent for unrelated issues, such as following up on an application, will not receive a response.

For information about The New York Times' privacy practices for job applicants, click here.