Executive Assistant New Chicago, IL

NinjaTrader Clearing, LLC; Chicago (IL); Hybrid; USD 85,000 - 110,000; Full time

Benefits offered by this job

Generous PTO

Holiday pay

Company 401k match

Life Insurance

Disability Insurance

Service Day

Job summary

NinjaTrader is seeking an Executive Assistant to provide high-level administrative support to the Chief Product Officer and senior executives. You will help keep leadership organized, informed, and moving forward in a fast-paced environment.

The role requires exceptional calendar management, cross-functional collaboration, and proactive problem-solving to anticipate needs and mitigate risks. Hybrid in Chicago with strong growth opportunities and competitive compensation.

Qualifications

• 5+ years experience supporting C-suite or senior executives in fast-paced environments.
• Highly organized with excellent attention to detail and execution.
• Proven ability to manage multiple priorities and adapt to ambiguity.
• Strong communication and relationship-building across all levels of the organization.
• Discretion with confidential information and professional integrity.

Responsibilities

• Manage complex executive calendars and align priorities with business objectives.
• Coordinate communication across leadership teams and external stakeholders.
• Oversee expense reporting with accuracy and efficiency.
• Plan and execute leadership meetings, customer engagements, and executive visits.
• Support travel arrangements and event planning for leadership.
• Collaborate with Office Manager to ensure seamless visitor experiences for executives.

Skills

Executive support

Calendar management

Stakeholder management

Communication

Organization

Prioritization

Discretion

Cross-functional collaboration

Tech proficiency

Tools

Google Workspace

Slack

Zoom

Job description

Disclaimer: Please be advised that the most accurate and up-to-date information about our open roles—including job descriptions, compensation, and benefits—can only be guaranteed on our official job board. For the latest listings and details, please visit: https://job-boards.greenhouse.io/ninjatrader .

JOIN US ON OUR MISSION TO BECOME THE #1 RETAIL TRADING PLATFORM IN THE WORLD

Welcome to the dynamic world of NinjaTrader! As an industry-leading trading platform and futures broker, we're empowering traders to take control of their financial destiny. How do we do it? We provide cutting-edge products and services that enhance the trading journey. Whether a seasoned pro or just starting out, NinjaTrader equips traders with award-winning software and brokerage services to navigate the world's leading financial markets with confidence.

Our growth story is nothing short of exhilarating. Since 2003, NinjaTrader has been dedicated to understanding and supporting traders on their journey toward trading triumph. Through those efforts, our user base has grown to over 2 million users and we have become the number one rated futures brokerage worldwide.

But we're not stopping there. We're constantly evolving, pushing boundaries, and modernizing the futures industry. Our commitment to innovation means users will always have access to dynamic tools, real-time support, and a community of like-minded traders.

So, why work at NinjaTrader? Here, you're not just part of a team; you're part of a movement. We empower employees to reach new heights in their careers by providing a dynamic culture focused on social connection, professional development, and employee recognition initiatives. Sounds too good to be true? Take it from our employees.

Join us as we redefine what's possible in trading, advocate for our customers, and continue our journey toward becoming the world's top retail-focused trading platform in the world.

What you'll do:

The Executive Assistant provides administrative support to senior executives within the Executive Team. Reporting to the Chief Product Officer, this role is key to keeping leadership organized, informed, and moving forward. You'll work across multiple executives, helping manage the details that enable our most senior leaders to do their best work. If you're a highly organized, proactive professional who thrives in a fast-paced environment and takes pride in flawless execution, this role is for you.

In this role you will:

• Manage complex executive calendars, aligning priorities with business objectives and making thoughtful recommendations on time allocation
• Coordinate communication across leadership teams, cross-functional partners, and external stakeholders
• Manage expense reporting accurately and efficiently
• Support the planning and execution of leadership meetings, customer engagements, executive visits, offsites, and key business events
• Anticipate executive and business needs, identifying potential risks or conflicts before they arisePartner closely with Executive Assistants and Business Partners across the company to ensure seamless cross-functional coordination
• Partner with the Office Manager for a seamless visitor experience for all Executive visitors and guests

What you'll need:

• Exceptional communication skills with the ability to build trusted relationships across all levels of the organization
• Proven ability to manage multiple competing priorities in a fast-paced, dynamic environment
• Strong business acumen and curiosity to understand company priorities and the needs of senior leaders
• Outstanding organizational skills with exceptional attention to detail and accuracy
• Adaptability and comfort navigating ambiguity while maintaining focus on key priorities
• Proficiency with modern technology and collaboration tools to improve workflows and increase efficiency
• Highest level of professionalism, integrity, and discretion when handling confidential information
• Ability to partner effectively across cross-functional teams while maintaining strong executive presence and sound judgment
• 5+ years of experience supporting C-suite or senior executives in a fast-paced environment

Bonus Points for:

• Experience supporting a President, CEO, or C-suite executive at a technology company
• Experience coordinating across multiple departments and driving cross-functional initiatives
• Demonstrated success planning and executing executive meetings, leadership offsites, and key business events
• Strong proficiency with Google Workspace, Slack, and Zoom

Compensation:

The salary range for this role will be $85,000.00 - $110,000.00 USD. In addition, this position will also receive an annual target bonus of 10%. Bonus pay at NinjaTrader is based on individual performance (50%) as well as company/team performance (50%).

Salary and bonus earnings are only two components of the total compensation package offered by NinjaTrader. NinjaTrader offers a 401K plan through ADP under which the company will match up to 3.5% of employee contributions. Annual paid time off allowance accrues at a rate of 18 days per year (some positions may qualify for more) plus seven paid holidays.

Location:

This role is based in Chicago, IL. We are not open to remote candidates for this role

Hybrid:

For Chicago-based employees, we follow a hybrid work schedule: In-office Tuesday through Thursday, with remote work on Mondays and Fridays. In addition to these weekly remote days, we offer:

• 20 additional flex remote days annually
• 5 Company Wide Office-Optional weeks tied to major holidays

Our Core Benefits Include:

• Generous PTO
• 7 Paid Holidays Annually + 5 Conditional Holidays Annually
• 1 Service Day Annually
• 401k with 3.5% Company Match
• Life and Disability Insurance Covered 100% by NinjaTrader

We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender, gender identity or expression, or veteran status. We are proud to be an equal opportunity workplace.

We are only able to hire full-time employees in certain states within the US. Please share your state of residence so we can properly communicate expectations.

This position does require that you work hybrid from our Chicago Loop office.

Will you require visa sponsorship now or in the future?