Executive Assistant (must have EA experience)

Private Medical; San Francisco (CA); On-site; USD 91,000 - 199,000; Full time

Job summary

Private Medical is seeking a highly skilled Executive Assistant to support their Founder in San Francisco. This full-time onsite role requires exceptional organizational skills, discretion, and adaptability. The successful candidate will manage a dynamic calendar, facilitate meetings, and contribute to workflow improvements, ensuring the highest quality of operational support.

Benefits

401(k) with a match (up to 3% of salary)

Robust health benefits

3 weeks of paid time off plus 10 paid holidays

1 floating holiday

Qualifications

• Minimum 7+ years of EA experience supporting C-level staff.
• Tech-savvy with strong administrative skills.
• Ability to manage a fast-paced environment.

Responsibilities

• Manage a complex calendar and prepare meetings.
• Develop systems for workflow improvement.
• Serve as the gatekeeper to the Founder.

Skills

Organization

Communication

Attention to Detail

Judgment

Education

Bachelor's degree

Tools

Salesforce

Job description

Executive Assistant (must have EA experience)

Join to apply for the Executive Assistant (must have EA experience) role at Private Medical

Executive Assistant (must have EA experience)

Join to apply for the Executive Assistant (must have EA experience) role at Private Medical

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Location and schedule: This is a full time, onsite role at our San Francisco office in the Laurel Heights area, working traditional business hours (e.g., 8am-4:30pm).

Right now we are currently seeking a highly qualified and experienced Executive Assistant to provide comprehensive support to our Founder. This pivotal role demands the highest levels of professionalism, discretion, and organizational acumen.

Who are we?

Private Medical has spent the last 20 years creating a new category of concierge medicine — private medicine — by designing a system that honors the relationship between patients, physicians, and each member of the care team. Based in California, New York, and Florida, our physician-led teams work in concert with our Gynecologists, Naturopathic Medicine Doctors, curated local specialists, elite medical centers, and specialists around the world, to provide relationship focused, evidence-based, longitudinal care to our members and their families. Private Medical is, by design, privately held and free from any conflicts of interests.

Job overview:

This person will be responsible for managing a complex business calendar, meeting and agenda preparations, and special projects. The ideal candidate will have the ability to exercise good judgment in a variety of situations, have strong written and verbal communication, administrative, and organizational skills, and have the ability to maintain a realistic balance among multiple priorities. Ideally, we want someone who can think ahead to optimize a fast-paced executive.

This role requires a high level of adaptability, critical reading, attention to detail and the ability to remain grounded in a fast-paced dynamic environment with frequent changes in priorities.

What will you be doing in this role?

• Serve as the gatekeeper and right-hand to the Founder/Managing Partner
• Develop systems and procedures for workflow and expansion
• Partner with Founder's clinical support team to manage and strategically prioritize a dynamic calendar
• Keep a pulse on the Founder's priorities and follow up on pressing action items
• Partner with executive support to align managing partner meetings and priorities.
• Organize, administer, and take minutes for managing partner meetings. Gather follow up action items and identify who is accountable for next steps.
• Partner with Founder to create and maintain an organized system
• Develop systems and procedures to improve the managing partner’s workflow and uphold a strict level of confidentiality and discretion
  
  
  

What are we looking for?

• Education: Bachelors degree
• Experience: Minimum of 7+ years of experience as an Executive Assistant reporting directly to the C level Staff
• Familiarity with Salesforce
• Positive and proactive attitude
• Able to work in fast paced, multi-taking environment
• The ability to manage a very active travel schedule
• Tech savvy & systems oriented
• Must be organized, solutions-oriented, and able to manage numerous projects simultaneously
• Must have meticulous attention to detail
• Must be able to communicate clearly, succinctly, and effectively, in both speaking and writing
  
  
  

Whats in it for you?

• A competitive starting salary commensurate with years & type of experience and skills
• 401(k) with a match (up to 3% of salary)
• Robust health benefits
• 3 weeks of paid time off plus 10 paid holidays off & 1 floating holiday
  
  
  

At Private Medical, we know that a great experience for patients, physicians, and the entire team transpires when people from different geographies, religions, ethnicities, political affiliations, genders, abilities, and creeds engage in collaboration. It is vital that we remain curious and compassionate towards ourselves and others, that we celebrate the new perspectives diversity invites us to see, and that we learn and adapt to the influence of our community to foster a safe and collaborative space.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Hospitals and Health Care

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