Executive Assistant, Molecular Genetics

University of Texas Southwestern Medical Center; Dallas (TX); On-site; USD 90,000 - 130,000; Full time

Benefits offered by this job

PPO medical plan

100% preventive care coverage

Paid Time Off

Job summary

UT Southwestern Medical Center in Dallas seeks an experienced administrative executive to support the Assoc VP and department chair, interpreting university-wide policies and managing department operations with initiative.

The role requires strong organizational and analytical skills, with duties spanning policy implementation, budget and personnel coordination, and supervision of staff to maintain efficient processes.

Qualifications

• Associate's Degree in business administration or related field.
• 8 years of progressively responsible business or administrative experience in university medical center, governmental environment, or equivalent.
• Will consider additional experience or education in lieu of requirements.

Responsibilities

• Coordinates administrative functions across department to ensure policy consistency.
• Maintains broad organizational perspective and coordinates with staff services on finances, budgeting, and personnel.
• Maintains financial and personnel records.
• Provides counsel on administrative matters affecting interdepartmental relationships.
• Examines correspondence, determines work priority, and manages information flow.
• Compiles statistics and prepares charts, graphs, and administrative reports.
• Makes arrangements for official guests and receives visitors.
• Appropriates and tracks funds as necessary.
• May plan, coordinate, assign, and review work of lower level staff, including hiring and salary decisions.
• Performs other duties as assigned.

Education

Associate's Degree in business administration or related field

Job description

WHY UT SOUTHWESTERN?

With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As a world-renowned medical and research center, we strive to provide the best possible care, resources, and benefits for our valued employees. Ranked as the number 1 hospital in Dallas-Fort Worth according to U.S. News & World Report, we invest in you with opportunities for career growth and development to align with your future goals. Our highly competitive benefits package offers healthcare, PTO and paid holidays, on-site childcare, wage, merit increases and so much more. We invite you to be a part of the UT Southwestern team where you'll discover a culture of teamwork, professionalism, and a rewarding career!

JOB SUMMARY

Works under minimal direction to assist administrative executive (Assoc VP and above), department chairman, or dean with interpreting and implementing university-wide policies and provide support in managing department, which involves high degree of initiative and independent judgment.

BENEFITS

UT Southwestern is proud to offer a competitive and comprehensive benefits package to eligible employees. Our benefits are designed to support your overall wellbeing, and include:

• PPO medical plan, available day one at no cost for full-time employee-only coverage
• 100% coverage for preventive healthcare-no copay
• Paid Time Off, available day one
• Retirement Programs through the Teacher Retirement System of Texas (TRS)
• Paid Parental Leave Benefit
• Wellness programs
• Tuition Reimbursement
• Public Service Loan Forgiveness (PSLF) Qualified Employer
• Learn more about these and other UTSW employee benefits!

EXPERIENCE AND EDUCATION

Required

Education

Associate's Degree in business administration or related field.

Experience

8 years of progressively responsible business or administrative experience in university medical center, governmental environment, or equivalent.

Will consider additional experience or education in lieu of requirements.

JOB DUTIES

• Coordinates administrative functions of various sections within department to ensure universal applications of policy; assists in development and implementation of procedures to ensure operational efficiency.
• Maintains broad organization perspective to effectively carry out internal and external relationships of office, such as coordinating and interacting with other staff services departments concerning financial, budgetary, and personnel matters, and in general represents department in absence of top executive or administrator; reports fiscal and personnel status and activities to top executive.
• Maintains appropriate financial and personnel records.
• Provides counsel on administrative matters or decisions affecting interdepartmental relationships by supplying information from variety of sources.
• Examines correspondence, determines work priority, engages in obtaining and dispersing information as appropriate.
• Compiles averages and statistics. Prepares or directs preparation of charts, graphs, slides, and administrative reports as required.
• Makes arrangements for official guests and receives visitors as required.
• Appropriates and tracks funds as necessary.
• May plan, coordinate, assign, and review work of lower level support staff engaged in performance of moderately difficult and complex clerical work tasks, including responsibility for hiring, discharging, demoting, and recommending salary increases.
• Performs other duties as assigned.

SECURITY AND EEO STATEMENT

Security

This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information.

EEO

UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status.