Executive Assistant, MGM Theatrical

Amazon; Culver City (CA); On-site; USD 70,000 - 97,000; Full time

Benefits offered by this job

Health insurance

RSUs

Paid time off

Job summary

Amazon MGM Studios seeks an executive assistant to support two senior leaders, overseeing complex calendars and a high-volume pipeline of meetings across multiple time zones. You will coordinate internal and external engagements with talent, agencies, and cross‑functional teams, while safeguarding confidential information and driving process improvements with AI tools.

The role requires strong organizational skills, exceptional communications, and the ability to navigate fast-paced, ambiguous

Qualifications

• Bachelor's degree in communications or equivalent.
• 3+ years of senior level leadership support, or 2+ years of executive assistant experience.
• Experience prioritizing and handling multiple assignments with deadlines.
• Proficiency with MS Office tools (Word, Excel, PowerPoint, Visio).
• Familiarity with AI tools to improve workflow efficiency.

Responsibilities

• Manage complex, high-volume calendars for two senior executives across time zones.
• Coordinate internal/external meetings, prepare agendas, track action items.
• Serve as primary contact for stakeholders, maintaining professionalism and discretion.
• Coordinate communication with talent, filmmakers, agencies, and cross‑functional teams.
• Handle confidential information with discretion and sound judgment.
• Organize documents, trackers, calendars, filing systems, and contact lists.
• Process invoices, POs, and financial docs; maintain budget trackers.
• Assist onboarding of new vendors and agency partners; manage logistics.
• Identify opportunities to streamline workflows using AI tools.
• Provide logistical support for events, screenings, and internal presentations.

Job description

Job ID: 10514230 | Amazon.com Services LLC

Interested in shaping the future of movies and television as an integral part of a world-leading global communications team? Amazon MGM Studios brings together the world's best creators with the most passionate communities in a way no other entertainment brand can. We deliver distinctive, critically acclaimed and award-winning original movies like Project Hail Mary, The Sheep Detectives, American Fiction, Beekeeper, and Challengers. Amazon MGM Studios is seeking a highly organized, detail-oriented, and proactive Executive Assistant to support two senior executives — the Head of Global Theatrical PR and the Head of Movies PR — across two distinct PR business streams. This role is the operational backbone for leaders managing a growing theatrical slate and a high-volume movies PR function, requiring exceptional judgment, discretion, and the ability to manage competing priorities in a fast-paced, multi-stakeholder environment. The ideal candidate thrives in complexity — anticipating needs, solving problems before they surface, and ensuring that two busy executives can operate at their highest level. This person brings elite organizational skills, strong communication instincts, and the ability to move seamlessly between strategic support and tactical execution. Familiarity with AI tools and a forward-thinking approach to workflow efficiency are essential. This role reports to the Head of Global Theatrical PR and Head of Worldwide Movies PR.

Key job responsibilities

• Manage complex, high-volume calendars for two senior executives across multiple time zones
• Coordinate and schedule internal and external meetings including filmmaker sessions, agency check-ins, leadership reviews, cross-functional syncs, and campaign kick-offs — preparing agendas and tracking action items
• Serve as a primary point of contact for internal and external stakeholders on behalf of both executives, exercising professionalism and discretion in all communications
• Coordinate communication with talent representatives, filmmakers, agency partners, and cross‑functional teams on behalf of leadership — managing scheduling requests and ongoing logistical correspondence
• Handle confidential and sensitive information with the highest degree of discretion and sound judgment
• Build, maintain, and organize shared documents, trackers, team calendars, filing systems, and contact lists
• Process and track invoices, purchase orders, and financial documentation related to both PR functions — maintaining budget trackers and flagging variances to leadership
• Support onboarding of new vendors, and agency partners — managing logistics, system access, required documentation, and orientation materials
• Identify opportunities to streamline recurring workflows and implement process improvements using AI tools and technology
• Provide logistical and administrative support for team-wide events, screenings, and internal presentations
• Serve as a reliable, steady presence for the broader team — modeling professionalism and positivity

Basic Qualifications

• Bachelor's degree in communications or equivalent
• 3+ years of senior level leadership support, or 2+ years of executive assistant experience
• Experience prioritizing and handling multiple assignments at any given time while maintaining commitment to deadlines, or experience in senior level leadership support
• Knowledge of MS-Office tools including Word, Excel, PowerPoint and Visio
• Exceptional organizational skills with meticulous attention to detail
• Strong written and verbal communication skills
• Proven ability to exercise high judgment, discretion, and sensitivity when handling confidential information
• Demonstrated familiarity with AI tools and a proactive approach to leveraging technology for workflow efficiency
• Ability to remain calm, composed, and solutions-oriented under pressure and in ambiguous situations

Preferred Qualifications

• Familiarity with publicity, communications, or marketing workflows and terminology
• Experience coordinating logistics for events, premieres or press activities
• Experience with project management tools (Airtable, Asana, Monday.com, or equivalent) and digital asset management systems
• Experience managing vendor relationships and processing financial documentation (invoices, POs, budget tracking)
• Knowledge of Amazon systems and tools (a plus, not required)
• Experience working across multiple time zones and international stakeholders

Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status.

Los Angeles County applicants: Job duties for this position include: work safely and cooperatively with other employees, supervisors, and staff; adhere to standards of excellence despite stressful conditions; communicate effectively and respectfully with employees, supervisors, and staff to ensure exceptional customer service; and follow all federal, state, and local laws and Company policies. Criminal history may have a direct, adverse, and negative relationship with some of the material job duties of this position. These include the duties and responsibilities listed above, as well as the abilities to adhere to company policies, exercise sound judgment, effectively manage stress and work safely and respectfully with others, exhibit trustworthiness and professionalism, and safeguard business operations and the Company’s reputation. Pursuant to the Los Angeles County Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

The base salary range for this position is listed below. Your Amazon package will include sign-on payments and restricted stock units (RSUs). Final compensation will be determined based on factors including experience, qualifications, and location. Amazon also offers comprehensive benefits including health insurance (medical, dental, vision, prescription, Basic Life & AD&D insurance and option for Supplemental life plans, EAP, Mental Health Support, Medical Advice Line, Flexible Spending Accounts, Adoption and Surrogacy Reimbursement coverage), 401(k) matching, paid time off, and parental leave. Learn more about our benefits at https://amazon.jobs/en/benefits .

USA, CA, Culver City - 70,400.00 - 97,400.00 USD annually

Preferred Qualifications

• Familiarity with publicity, communications, or marketing workflows and terminology
• Experience coordinating logistics for events, premieres or press activities
• Experience with project management tools (Airtable, Asana, Monday.com, or equivalent) and digital asset management systems
• Experience managing vendor relationships and processing financial