Executive Assistant, MD

American Airlines; Fort Worth (TX); On-site; USD 42,000 - 65,000; Full time

Benefits offered by this job

Travel perks

Health benefits

Wellness programs

401(k) program

Employee discounts

Job summary

American Airlines is seeking an experienced administrative professional to support the Managing Director with calendar management, correspondence, and executive travel planning. You will coordinate meetings, prepare materials, and handle confidential information in a fast-paced environment, collaborating with cross-functional teams and corporate clients.

The role emphasizes strong organizational skills, discretion, and the ability to multitask while delivering high-quality administrative support

Qualifications

• High School Diploma
• 2+ years’ work experience in a prior administrative role
• Ability to fulfill FAA criminal background checks to qualify for unescorted access privileges to airport security identification display areas (SIDA)
• Willingness to learn new skills as needed to perform job functions
• Willingness to cross-train with other administrative team members
• Ability to prioritize work, be detail-oriented, and meet deadlines
• Ability to perform in a fast-paced environment, manage multiple tasks simultaneously, and function as an integral part of a team with minimal supervision
• Known for your emotional intelligence and positive energy
• Skilled analytics and problem solving
• Experience with Workbrain, Coupa, Concur, Teams, Distro List creation, NRTA tools

Responsibilities

• Protect the integrity of confidential information in all matters
• Ability to prioritize conflicting departmental needs and requests
• Experience in heavy calendar management
• Responsible for planning domestic and international flights, hotel accommodations, transportation, and itinerary creation
• Responds to customer requests and complaints within limits of authority
• Interacts with corporate clients and community business leaders
• Compose correspondence, prepare presentations, reports, and other ad-hoc assignments
• Manage time and attendance for the team, expense reports, invoices, and supply ordering
• Skilled in reviewing, screening, and prioritizing mail, email, and telephone calls
• Plan and prepare meetings and events: logistics, budget, agendas, training material, presentations, catering, etc.
• Work closely with the VP Executive Assistant

Skills

MS Office

Calendar management

Communication

Attention to detail

Team coordination

Emotional intelligence

Education

High School Diploma

Tools

Workbrain

Coupa

Concur

Microsoft Teams

Distro lists

NRTA tools

Job description

Intro

Are you ready to explore a world of possibilities, both at work and during your time off? Join our American Airlines family, and you’ll travel the world, grow your expertise and become the best version of you. As you embark on a new journey, you’ll tackle challenges with flexibility and grace, learning new skills and advancing your career while having the time of your life. Feel free to enrich both your personal and work life and hop on board!

Why you’ll love this job

• Provides administrative, clerical and organizational support for a Managing Director.

What you’ll do

As noted above, this list is intended to reflect the current job but there may be additional essential functions (and certainly non-essential job functions) that are not referenced. Management will modify the job or require other tasks be performed whenever it is deemed appropriate to do so, observing, of course, any legal obligations including any collective bargaining obligations.

• Protect the integrity of confidential information in all matters
• Ability to prioritize conflicting departmental needs and requests
• Experience in heavy calendar management
• Responsible for planning domestic and international flights, hotel accommodations, transportation, and itinerary creation
• Responds to customer requests and complaints within limits of authority
• Interacts with corporate clients and community business leaders
• Compose correspondence, prepare presentations, reports, and other ad-hoc assignments
• Manage time and attendance for the team, expense reports, invoices, and supply ordering
• Skilled in reviewing, screening, and prioritizing mail, email, and telephone calls
• Plan and prepare meetings and events: (logistics, budget, agendas, training material, presentations, catering, etc.) for the MDs and their teams
• Work closely with the VP Executive Assistant

All you’ll need for success

Minimum Qualifications - Education & Prior Job Experience

• High School Diploma
• 2+ years’ work experience in a prior administrative role

Skills, Licenses & Certifications

• Working knowledge of MS Office to include Word, Excel, PowerPoint, Outlook, etc.
• Willingness to learn new skills as needed to perform job functions
• Willingness to cross-train with other administrative team members
• Ability to prioritize work, be detail-oriented, and meet deadlines
• Ability to perform in a fast-paced environment, manage multiple tasks simultaneously, and function as an integral part of a team with minimal supervision
• Known for your emotional intelligence and positive energy
• Skilled analytics and problem solving
• Experience with Workbrain, Coupa, Concur, Teams, Distro List creation, NRTA tools
• Ability to fulfill FAA criminal background checks to qualify for unescorted access privileges to airport security identification display areas (SIDA), if applicable

What you’ll get

Feel free to take advantage of all that American Airlines has to offer:

• Travel Perks: Ready to explore the world? You, your family and your friends can reach 365 destinations on more than 6,800 daily flights across our global network.
• Health Benefits: On day one, you’ll have access to your health, dental, prescription and vision benefits to help you stay well. And that’s just the start, we also offer virtual doctor visits, flexible spending accounts and more.
• Wellness Programs: We want you to be the best version of yourself – that’s why our wellness programs provide you with all the right tools, resources and support you need.
• 401(k) Program: Available upon hire and, depending on the workgroup, employer contributions to your 401(k) program are available after one year.
• Additional Benefits: Other great benefits include our Employee Assistance Program, pet insurance and discounts on hotels, cars, cruises and more

Feel free to be yourself at American

From the team members we hire to the customers we serve, inclusion and diversity are the foundation of the dynamic workforce at American Airlines. Our 20+ Team Member Business Resource Groups are focused on connecting our team members to our customers, suppliers, communities and shareholders, helping team members reach their full potential and creating an inclusive work environment to meet and exceed the needs of our diverse world.

Are you ready to feel a tremendous sense of pride and satisfaction as you do your part to keep the largest airline in the world running smoothly as we care for people on lifeâs journey? Feel free to be yourself at American.

EQUAL EMPLOYMENT OPPORTUNITY/ AFFIRMATIVE ACTION POLICY

American Airlines maintains a continuing policy of nondiscrimination in employment. It is our policy to provide equal opportunity and access for all persons, without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or status as a disabled veteran or other protected veteran, in all phases of the employment process and in compliance with applicable federal, state, and local laws and regulations. This policy of nondiscrimination shall include, but not be limited to, the following employment decisions and practices: hiring; upgrading; promotions; demotions or transfers; layoffs; recalls; terminations; rates of pay or other forms of compensation; selection for training, including apprenticeship; and recruitment or recruitment advertising.