Executive Assistant, Marketing

Oura; San Francisco (CA); Hybrid; USD 144,000 - 169,000; Full time

Benefits offered by this job

Health, dental, vision insurance

Paid time off + holidays

Employee discounts for Ōura Ring

Job summary

Ōura is seeking a highly organized Executive Assistant to partner with the Chief Marketing Officer and support the Marketing leadership team across multiple time zones. You will manage a complex calendar, coordinate travel, prepare concise briefs, and ensure decisions are clearly tracked and executed.

You will provide high-trust support, anticipate needs, and help lead the Marketing operating rhythm with lightweight processes and discreet handling of confidential information.

Qualifications

• 8+ years of executive-level support to a C-suite or senior executive.
• Highly organized with experience managing complex calendars, travel, meetings, and expenses.
• Proactive and forward-looking, anticipates needs and conflicts.
• Clear, diplomatic communication and ability to synthesize information.
• Strong relationships with stakeholders at all levels, including external partners.
• Calm, adaptable, and able to prioritize independently.
• Familiar with Google Workspace, AI tools, and emerging technologies to streamline operations.
• Willing to travel domestically and internationally.

Responsibilities

• Partner with the CMO and senior leadership team to manage a complex calendar across time zones.
• Maintain a rolling view of upcoming weeks, meetings, campaigns, and deadlines; identify conflicts early.
• Coordinate meeting logistics and create briefs, agendas, presentations, and materials.
• Triage requests, draft responses, and elevate decisions with context and recommended paths.
• Coordinate leadership and team meetings, planning sessions, and offsites; organize agendas and pre-reads.
• Drive Marketing team efficiency by balancing strategic initiatives with day-to-day support; coordinate cross-functional partners.

Skills

Calendar management

Travel planning

Communication

Discretion

Cross-functional collaboration

Project coordination

Executive support

Workflow optimization

Tools

Google Workspace

AI tools

Emerging tech

Job description

Our mission at the company is to empower every person to own their inner potential. Our award-winning products help our global community gain a deeper knowledge of their readiness, activity, and sleep quality by using their the company Ring and its connected app. We've helped millions of people understand and improve their health by providing daily insights and practical steps to inspire healthy lifestyles.

Empowering the world starts with living our values and empowering our team. As a quickly growing company focused on helping people live healthier and happier lives, we ensure that our team members have what they need to do their best work — both in and out of the office.

Ōura is seeking a highly organized, proactive Executive Assistant to partner with our Chief Marketing Officer (CMO) and support the effectiveness of the broader Marketing leadership team. The marketing team at the company leads core marketing function, PR / Comms, Creative, Media but also all Consumer revenue across multiple time zones. Reporting to the Chief of Staff, you will provide high-trust executive support while helping the Marketing organization stay focused, prepared, and coordinated. This is a dynamic role for someone who can see beyond the next meeting without losing sight of today’s details. You will build a forward-looking view of the CMO’s priorities, anticipate what is needed to make important moments successful, and bring structure to shifting requests and timelines. By pairing excellent executive support with thoughtful project coordination, you will help the CMO and Marketing team make the best use of their time and follow through on what matters.

• Location: San Francisco, CA

What You Will Do

• Partner with the CMO and senior leadership team: Manage a complex, fast-moving calendar across internal and external commitments and global time zones. Understand business priorities, protect time for focused work, build in preparation and transition time, and make sound scheduling tradeoffs as priorities shift.

• Stay ahead while keeping the day on track: Maintain a rolling view of the coming weeks, including key meetings, campaign and launch milestones, external engagements, deadlines, and decisions needed. Identify conflicts and dependencies early, then keep immediate logistics and follow-through precise.

• Prepare the executive for important moments: Coordinate meeting logistics and create concise briefs, agendas, presentations, and other materials. Capture decisions and commitments, track follow-ups, and make sure owners and next steps are clear.

• Manage communications with judgment: Triage incoming requests, determine what can be handled independently, draft or coordinate responses, and elevate decisions with concise context and a recommended path forward. Represent the CMO with professionalism and discretion in interactions with employees, executives, agencies, creative partners, and other external stakeholders.

• Support Marketing’s operating rhythm: Coordinate leadership and team meetings, planning sessions, offsites, and other gatherings. Organize agendas and pre-reads, capture actions and decisions, and maintain lightweight systems that make priorities, owners, and deadlines visible.

• Coordinate high-priority Marketing work: Drive Marketing team efficiency by balancing strategic initiatives with day-to-day operational support. You’ll connect cross-functional partners, clear project blockers, and align the team on key campaign, event, and launch milestones—tackling everything from core workflows to planning and executing major team offsites.

• Handle executive logistics end to end: Arrange domestic and international travel, accommodations, ground transportation, itineraries, and expense reporting. Anticipate changes and communicate updates quickly.

• Improve how the office of the CMO works: Build trusted relationships, learn working preferences, clarify expectations, and establish repeatable communication and planning practices. Partner with the Administration team and suggest practical improvements as needs evolve.

• Protect sensitive information: Handle confidential business, people, and marketing information with sound judgment and a high degree of discretion.

Who You Are

• You have 8+ years of experience providing executive-level support to a C-suite or senior executive, ideally in a fast-paced, high-growth environment. Experience supporting a Marketing, Brand, Communications, or other externally facing leader is a plus.

• You are exceptionally organized and precise, with a track record of managing complex calendars, travel, meetings, expenses, and competing priorities.

• You are proactive and forward-looking. You identify and anticipate what is coming, notice missing context or potential conflicts, and prepare early—while staying responsive to immediate needs.

• You create clarity when priorities or requests are ambiguous: you ask focused questions, confirm decisions and deadlines, communicate tradeoffs early, and use good judgment rather than relying on assumptions.

• You communicate clearly, directly, and diplomatically in writing and in conversation. You can synthesize information, keep stakeholders informed, and handle sensitive conversations with tact.

• You build strong working relationships through trust, discretion, emotional intelligence, and reliable follow-through. You are confident engaging with people at every level, including senior leaders and external partners.

• You are calm and adaptable when plans change, and can prioritize independently while escalating the right issues at the right time.

• You enjoy making teams more effective through lightweight processes, clear ownership, and thoughtful coordination—not process for its own sake.

• You're comfortable using Google Workspace, AI tools, and emerging technologies to streamline daily operations, improve efficiency, and build practical workflows or tools that enhance executive support while maintaining rigorous standards for data, confidentiality and integrity.

• You are willing and able to travel occasionally, domestically and internationally, to support executive meetings, team events, and offsites.

Benefits

At Ōura, we care about you and your well-being. Everyone here at Ōura has a ring of their own and we are continually looking to improve employee health.

What we offer:

• Competitive salary and equity packages

• Health, dental, vision insurance, and mental health resources

• An Ōura Ring of your own plus employee discounts for friends & family

• 20 days of paid time off plus 13 paid holidays plus 8 days of flexible wellness time off

• Paid sick leave and parental leave

Ōura takes a market-based approach to pay, which may vary depending on your location. US locations are categorized into tiers based on a cost of labor index for that geographic area. While most offers will be closer to the starting range, successful candidates' pay will be determined based on job-related skills, experience, qualifications, work location, internal peer equity, and market conditions. These ranges may be modified in the future.

Region 1 $143,650-$169,000

A recruiter can determine your Region based on your US location.

We are not considering candidates residing in the following states: Alaska (AK), Delaware (DE), Iowa (IA), Mississippi (MS), Nebraska (NE), South Dakota (SD), West Virginia (WV), and Wisconsin (WI).

the company is proud to be an equal opportunity workplace. We celebrate diversity and are comm