Executive Assistant, Legal & Partnerships

sierra.ai; San Francisco (CA); On-site; USD 90,000 - 130,000; Full time

Benefits offered by this job

Unlimited PTO

Medical, dental, and vision benefits

Life insurance

Retirement plan

Parental leave

Fertility benefits

Snacks and coffee

Discretionary stipend

Alphorn lessons

Job summary

Sierra is seeking an Executive Assistant to support the leadership function, including the General Counsel and Partnerships leaders, in a high-growth, in-person setting in San Francisco. You will manage calendars, travel, and meetings, draft internal and external correspondence, and coordinate events while maintaining strict confidentiality and professional discretion.

You will work closely with cross-functional teams, build strong relationships with external partners, and help design scalable

Qualifications

• 5+ years of Executive Assistant or similar experience.
• Ability to build relationships and partner effectively with cross-functional teams and external partners.
• Excellent time management skills, with the ability to shift tasks and priorities quickly.
• Ability to organize, analyze, and prioritize executive workflows, including data interpretation.
• Willingness to be in the San Francisco office 4 days per week and travel roughly 1x per quarter.
• Advanced proficiency with Google Suite & Slack.

Responsibilities

• Provide strategic and administrative support to General Counsel and Partnerships leaders.
• Proactively manage calendars, travel, and meetings for multiple leaders.
• Prepare materials, follow up on actions, and serve as a knowledgeable resource on topics or organizational matters.
• Draft team and external correspondence and liaise with internal and external stakeholders.
• Maintain confidentiality and discretion with all materials.
• Plan and execute internal events (in-person and virtual), including team offsites and travel, negotiating contracts as needed.
• Establish new and improve existing administrative systems as part of Sierra’s founding admin team.

Skills

Relationship building

Cross-functional collaboration

Time management

Executive workflow management

Google Suite

Tools

Google Workspace

Slack

Job description

ABOUT US

Sierra is the leading platform for customer-facing AI agents, working with many of the world's biggest brands — including The GAP, Rocket Mortgage, SoFi, Sutter Health, and SoftBank — to transform how they serve customers and grow their businesses. We are primarily an in-person company based in San Francisco, with growing offices across North America, Europe, and Asia.

We are guided by a set of values that are at the core of our actions and define our culture: Trust, Customer Obsession, Craftsmanship, Intensity, and a commitment to balancing Family along the way. These values are the foundation of our work, and we are committed to upholding them in everything we do.

Our co-founders are Bret Taylor and Clay Bavor. Bret currently serves as Board Chair of OpenAI. Previously, he was co-CEO of Salesforce (which had acquired the company he founded, Quip) and CTO of Facebook. Bret was also one of Google's earliest product managers and co-creator of Google Maps. Before founding Sierra, Clay spent 18 years at Google, where he most recently led Google Labs. Earlier, he started and led Google’s AR/VR effort, Project Starline, and Google Lens. Before that, Clay led the product and design teams for Google Workspace.

WHAT YOU'LL DO:

• As an Executive Assistant supporting the leadership function at Sierra, you will provide a wide range of strategic and administrative support to our General Counsel and our Partnerships leaders.
• Proactively manage several leaders' calendar, travel, and meetings.
• Collaborate with leaders and team members to ensure meetings are effective by sending preparation materials, following up on action items, and serving as a knowledgeable resource on relevant topics or organizational matters.
• Draft team and external correspondence on behalf of the leader. Liaise with internal staff and external stakeholders, building and maintaining strong relationships on behalf of the leader.
• Maintain a high level of confidentiality and discretion with all materials and information.
• Plan and execute internal events (in-person and virtual), including team offsites, trainings, and team travel. Book travel and hotel accommodations, negotiating contracts as needed.
• Establish new—and improve existing—administrative systems and processes as part of Sierra’s founding admin team.

WHAT YOU'LL BRING:

• 5+ years of Executive Assistant or similar experience.
• Ability to build relationships and partner effectively with cross-functional teams and external partners.
• Excellent time management skills, willingness and ability to quickly shift tasks and priorities, and anticipate the needs of others before they arise.
• Ability to organize, analyze, and prioritize executive workflows, often interpreting and leveraging data.
• Willingness and ability to be in the San Francisco office 4 days per week and ability to travel with leaders if needed (~est 1x per quarter).
• Advanced proficiency with Google Suite & Slack.

EVEN BETTER...

• Experience in a fast-growing, in-person start-up environment.

OUR VALUES

• Trust: We build trust with our customers with our accountability, empathy, quality, and responsiveness. We build trust in AI by making it more accessible, safe, and useful. We build trust with each other by showing up for each other professionally and personally, creating an environment that enables all of us to do our best work.
• Customer Obsession: We deeply understand our customers’ business goals and relentlessly focus on driving outcomes, not just technical milestones. Everyone at the company knows and spends time with our customers. When our customer is having an issue, we drop everything and fix it.
• Craftsmanship: We get the details right, from the words on the page to the system architecture. We have good taste. When we notice something isn’t right, we take the time to fix it. We are proud of the products we produce. We continuously self-reflect to continuously self-improve.
• Intensity: We know we don’t have the luxury of patience. We play to win. We care about our product being the best, and when it isn’t, we fix it. When we fail, we talk about it openly and without blame so we succeed the next time.
• Family: We know that balance and intensity are compatible, and we model it in our actions and processes. We are the best technology company for parents. We support and respect each other and celebrate each other’s personal and professional achievements.

WHAT WE OFFER

We want our benefits to reflect our values and offer the following to full-time employees:

• Flexible (unlimited) paid time off
• Medical, dental, and vision benefits for you and your family
• Life insurance and disability benefits
• Retirement plan dependent on country of employment
• Parental leave
• Fertility and family building benefits through Carrot
• Lunch, as well as delicious snacks and coffee to keep you energized
• Discretionary benefit stipend giving people the ability to spend where it matters most
• Free alphorn lessons

These benefits are further detailed in Sierra's policies, may vary by region, and are subject to change at any time, consistent with the terms of any applicable compensation or benefits plans. Eligible full-time employees can participate in Sierra's equity plans subject to the terms of the applicable plans and policies.

BE YOU, WITH US

We're working to bring the transformative power of AI to every organization in the world. To do so, it is important to us that the diversity of our employees represents the diversity of our customers. We believe that our work and culture are better when we encourage, support, and respect different skills and experiences represented within our team. We encourage you to apply even if your experience doesn't precisely match the job description. We strive to evaluate all applicants consistently without regard to race, color, religion, gender, national origin, age, disability, veteran status, pregnancy, gender expression or identity, sexual orientation, citizenship, or any other legally protected class.