Executive Assistant (Legal)

Saks Fifth Avenue; Direct (TX); On-site; USD 80,000 - 105,000; Full time

Benefits offered by this job

Benefits package including medical,视n,

Employee discount

Onsite perks

Job summary

Exemplar Luxury Group is seeking an Executive Assistant to support the Chief Legal Officer and the Legal Team in a fast-paced luxury retail environment. You will manage calendars, coordinate meetings, prepare board materials, and maintain confidential information with discretion.

The role offers mentorship, training, and growth opportunities in a collaborative setting at our Lower Manhattan offices, along with benefits for eligible full-time staff and an employee discount.

Qualifications

• Bachelor’s degree or equivalent combination of education and experience.
• 5+ years relevant experience in a related administrative position.
• Prior experience supporting a C Level Executive.
• Intermediate to expert level competence with MS Office, Google Suite, Workday and database applications.
• Strong attention to detail.
• Excellent problem solving ability.

Responsibilities

• Full calendar management for Chief Legal Officer, and Legal Team, which may involve frequent adjustments and updates throughout the day, scheduling and confirming internal and external meetings, and resolving scheduling conflicts that may arise.
• Provide support for board meetings
• Schedule and organize all aspects of meetings (booking conference room space, ordering and setting up catering as needed). Follow up on action items from internal and external meetings.
• Compose written materials as requested across the Legal Team: memos, meeting agendas, minutes, PowerPoints, etc.
• Coordinate Legal Team monthly meeting calendars
• Manage distribution lists for the teams, capturing new hires and other employee movement to ensure teams are receiving communications
• Timely submission and tracking of expense reports.
• Support on ad-hoc team projects

Skills

Executive support

Calendar management

Communication skills

Discretion

Problem solving

Multi-tasking

Education

Bachelor’s degree or equivalent

Tools

MS Office

Google Suite

Workday

Database applications

Job description

Salary Range $80,000 - $105,000*

Job Description:

Who We Are:

Exemplar Luxury Group, formerly Saks Global, is the luxury collective uniting coveted brands with unrivaled customer experiences across Neiman Marcus, Saks Fifth Avenue and Bergdorf Goodman. Driven by a relentless devotion to our customers and powered by our talented colleagues, we offer expertly curated product assortments, unparalleled service and personalized experiences across our integrated retail model. Through strong partnerships with the world’s most desired luxury brands and deep customer relationships enhanced by data-rich insights, Exemplar Luxury Group is committed to setting the standard of excellence for luxury retail.

Role Summary:

As the Executive Assistant to our Chief Legal Officer and members of the Legal team, you will be accountable for coordinating the activities of several leaders. The Executive Assistant will be expected to perform a wide variety of administrative support services, ranging from complex to routine, all of which contribute to the efficient and professional operation of the teams. This is an exciting opportunity for someone who is eager to learn and develop their career in the luxury retail space! You will be provided mentorship, training, and development opportunities.

Key Qualifications:

• Exceptional organizational skills with strong attention to detail and the ability to manage multiple priorities
• Proactive mindset: you anticipate needs, solve problems independently, and follow through without being asked
• A natural problem-solver, who is also intuitively analytical and creative
• Ability to work in a fast-paced work environment
• Discreet, trustworthy, and able to handle confidential information
• Strong verbal and written communication skills

You Also Have:

• Bachelor’s degree or equivalent combination of education and experience
• 5+ years relevant experience in a related administrative position
• Prior experience supporting a C Level Executive
• Intermediate to expert level competence with MS Office, Google Suite, Workday and database applications
• Strong attention to detail
• Excellent problem solving ability

Role Description:

• Full calendar management for Chief Legal Officer, and Legal Team, which may involve frequent adjustments and updates throughout the day, scheduling and confirming internal and external meetings, and resolving scheduling conflicts that may arise.
• Provide support for board meetings
• Schedule and organize all aspects of meetings (booking conference room space, ordering and setting up catering as needed). Follow up on action items from internal and external meetings.
• Compose written materials as requested across the Legal Team: memos, meeting agendas, minutes, PowerPoints, etc.
• Coordinate Legal Team monthly meeting calendars
• Manage distribution lists for the teams, capturing new hires and other employee movement to ensure teams are receiving communications
• Timely submission and tracking of expense reports.
• Support on ad-hoc team projects

Your Life and Career at Exemplar Luxury Group:

• Be a part of an entrepreneurial team
• Convenient and collaborative modern offices in Lower Manhattan with onsite perks
• Benefits package for all eligible full-time employees (including medical, vision and dental)
• An amazing employee discount

Thank you for your interest with Exemplar Luxury Group. We look forward to reviewing your application.

Exemplar Luxury Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Exemplar Luxury Group complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Exemplar Luxury Group welcomes all applicants for this position. Should you be individually selected to participate in an assessment or selection process, accommodations are available upon request in relation to the materials or processes to be used.

Exemplar Luxury Group is an equal employment opportunity employer and is committed to providing reasonable accommodations to applicants with disabilities. If you are interested in applying for employment with Exemplar Luxury Group and would like to request special assistance or an accommodation, please contact [e-mail].

Compensation for this role varies by geographic location. The listed range reflects multiple markets, including higher-cost areas. Actual starting pay will be determined based on work location, experience, and other job-related factors.