Executive Assistant, Legal

IRB USA Inspire Resources; Atlanta (GA); On-site; USD 65,000 - 90,000; Full time

Job summary

Inspire is seeking an experienced Executive Assistant to provide high-level administrative and operational support to two Legal Senior Vice Presidents. The role enables focused execution across legal department priorities in a fast-paced environment.

The ideal candidate will manage complex calendars, coordinate meetings with senior leaders and outside counsel, and prepare materials for leadership. A minimum of five years supporting executives and familiarity with legal operations are preferred.

Qualifications

• High school diploma or GED required; bachelor's degree preferred.
• Minimum five years of experience supporting senior executives (C-suite or EVP level).
• Experience supporting an in-house legal department or a professional corporate function preferred.

Responsibilities

• Manage complex calendars for two Legal SVPs and prioritize executive time.
• Coordinate meetings, offsites, executive briefings, and select events with senior leaders and outside counsel.
• Prepare presentations, agendas, talking points, and recurring materials for legal leadership.
• Draft, proofread, and format correspondence on behalf of the SVPs.
• Assist with organizing and maintaining legal contract, litigation, governance, and compliance data.
• Provide admin support across legal initiatives including hiring, meetings, and leadership-level projects.
• Coordinate workstreams and milestones across the legal department and partners.
• Operate independently in a fast-paced, deadline-driven legal environment.
• Other duties as assigned.

Skills

Communication

Organization

Discretion

Executive presence

Proactivity

Legal operations familiarity

MS Office

AI tools exposure

Education

High school diploma or GED

Bachelor's degree in business administration, legal studies, or related field

Tools

Microsoft Office

Job description

Job Overview

The purpose of this role is to provide high-level administrative and operational support to two Legal Senior Vice Presidents, enabling focused execution across legal department priorities.

Responsibilities

• Manage complex, shifting calendars and prioritize executive time for two Legal SVPs and, as time permits, additional legal department leaders
• Coordinate meetings, offsites, executive briefings, and select enterprise events with senior leaders, cross-functional partners, and outside counsel
• Prepare presentations, agendas, talking points, and recurring materials for legal leadership
• Draft, proofread, and format correspondence and communications on behalf of the SVPs
• Assist with organizing, reviewing, and maintaining contract, litigation, governance, compliance, and other legal-related data to support accurate reporting, tracking, and follow-up
• Provide administrative and operational support across legal department initiatives, including hiring, department meetings, team member recognition, space planning, and leadership-level projects
• Coordinate workstreams, inputs, milestones, deliverables, and dependencies across the legal department, outside counsel, and cross-functional business partners
• Operate independently in a fast-paced, deadline-driven legal environment, exercising sound judgment, accountability, and flexibility as priorities change
• Other duties as assigned

Education and Experience

• High school diploma or GED required; bachelor's degree in business administration, legal studies, or a related field preferred
• Minimum five years of experience supporting senior executives, including C-suite, senior vice president, or executive vice president-level leaders
• Experience supporting an in-house legal department or another professionally credentialed corporate function strongly preferred

Required Knowledge, Skills, or Abilities

• Exceptional verbal and written communication skills
• Advanced organizational, time-management, and prioritization skills
• Demonstrated ability to handle privileged and confidential information professionally and discretely
• Strong executive presence and relationship-building skills
• Ability to anticipate needs and operate proactively without close supervision
• Familiarity with legal department operations, including contract lifecycle management, e-billing, and litigation and other legal support tools, preferred
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint); exposure to artificial intelligence tools used in a professional setting preferred

About Inspire

Inspire is a multi-brand restaurant company whose portfolio includes more than 33,300 Arby's, Baskin-Robbins, Buffalo Wild Wings, Dunkin', Jimmy John's, and SONIC restaurants worldwide. We're made up of some of the world's most iconic restaurant brands, but we're much more than just a restaurant company. We're a team of hundreds of thousands who individually and collectively are changing the way people eat, drink, and gather around the table. We know that food is much more than a staple - it's an experience. At Inspire, that's our purpose: to ignite and nourish flavorful experiences.

Inspire is a multi-brand restaurant company whose portfolio includes more than 33,400 Arby's, Baskin-Robbins, Buffalo Wild Wings, Dunkin', Jimmy John's, and SONIC restaurants across 55 global markets. In an industry facing increasing disruption, our leaders saw an opportunity to build a restaurant company unlike any other - one that brings together differentiated yet complementary brands and aims to make them stronger than they would be on their own. Found inherently in the purposes of our family of brands, we identified a common thread between our restaurants - the capacity to inspire. From guest experience to career development to community well-being, Inspire plays a role in the lives of millions of people every day. Our brands are diverse, distinctive, and fan favorites. In a sense, you could say we seek those who provide something different than the norm.