Executive Assistant/Junior Agent

BiCoastal Productions; United States; Remote; USD 45,000 - 50,000; Full time

Job summary

BiCoastal Productions, a leading performing arts booking agency, is seeking an Executive Assistant / Junior Agent. This remote role focuses on backend support for the VP and National Sales Manager, with responsibilities including contract management and client communication. Ideal candidates will be organized, proactive, and have an interest in the performing arts, with opportunities for career growth into a Junior Agent position.

Benefits

Commission-based earnings

Opportunities for career growth

Qualifications

• Strong written and verbal communication skills.
• Exceptional organizational and time management abilities.
• Tech-savvy with ability to learn CRM and contract management platforms.

Responsibilities

• Support the VP and National Sales Manager with administrative tasks.
• Draft and manage contracts for artist bookings.
• Contact performance venues to update and verify information.

Skills

Communication

Organizational skills

Proactivity

Attention to detail

Client service

Job description

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BiCoastal Productions is a leading performing arts booking agency with a strong presence across the U.S. As one of the fastest-growing entertainment booking agencies in the industry, we pride ourselves on our eye for talent AND on the integrity, respect and professionalism with which we match the right talent to the right venue.

Position Summary:

We are seeking a highly organized and proactive Executive Assistant / Junior Agent to join our team. This remote position begins with a focus on backend support and operations, assisting our Vice President and National Sales Manager. The ideal candidate will demonstrate a strong aptitude for systems, communication, and client service, with the potential to grow into a Junior Agent role representing clients and securing bookings.

Key Responsibilities (Initial Phase):

• Support the VP and National Sales Manager with administrative and operational tasks
• Contact performance venues to update and verify contact information
• Maintain and update internal databases and CRM tools
• Draft and manage contracts for artist bookings
• Make collection calls to secure overdue deposits and signed contracts
• Schedule conference appointments and draft follow-up emails
• Send internal company reminders as directed by VP on hold dates, and help Operations in ticket data gathering and reporting.

Junior Agent Track (Post-90 Days, Based on Performance):

• Represent a select group of clients in the Midwest territory
• Support national calling efforts for acts requiring broader coverage
• Develop and maintain client and venue relationships
• Learn and implement the BiCoastal consultative approach to artist-venue matching
• Earn additional income through a generous commission structure tied to successful bookings

Qualifications:

• Strong written and verbal communication skills
• Exceptional organizational and time management abilities
• A proactive mindset with attention to detail and follow-through
• Comfortable with cold/warm calls and professional follow-ups
• Experience or genuine interest in the performing arts and artist representation
• Tech-savvy, with the ability to learn CRM and contract management platforms
• Able to work independently while remaining accountable to team goals
• Prior experience in talent booking, venue management, or arts administration is a plus

Additional Requirements:

• Availability for occasional travel to industry conferences and company summits
• Reliable internet and a quiet, professional remote work environment

Compensation:

• Eligible for additional commission-based earnings upon transition to Junior Agent role
• Opportunities for career growth and expanded responsibilities

How to Apply:

• Please submit your resume and a brief cover letter explaining your interest in the performing arts and this specific opportunity to [e-mail] with relevant experience and a passion for live performance will be prioritized.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Entertainment Providers

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