Executive Assistant - Investor Relations

ThermoFisher Scientific; Waltham (MA); On-site; USD 90,000 - 115,000; Full time

Job summary

Thermo Fisher Scientific is seeking an Executive Assistant and Administrator to support the Vice President of Investor Relations and the Investor Relations team in a fast-paced, global environment.

The role requires strong organizational skills, discretion, and the ability to manage calendars, travel, and high-level communications with senior leadership and external stakeholders. HR and IR experience is preferred, with opportunities to grow within a renowned science-driven organization.

Qualifications

• Executive assistant experience supporting senior leaders in a complex organization.
• Ability to handle confidential information with discretion and professionalism.
• Strong organizational and time-management skills with ability to prioritise multiple tasks.
• Experience in investor relations is preferred.
• Ability to work in a fast-paced environment and adapt to changing priorities.

Responsibilities

• Manage complex calendars, coordinate meetings, and track follow-up actions for VP of Investor Relations and Senior Director of Investor Relations.
• Coordinate domestic and international travel arrangements and prepare expense reports.
• Prepare, edit, and format presentations, correspondence, and reports for executive leadership and external audiences.
• Plan and coordinate logistics for meetings, programs, events, and conferences with senior leaders and analysts.
• Provide general office administration and reception support as needed.
• Manage Investor Relations email inbox and telephone line for timely investor responses.
• Maintain investor databases and document interactions.

Skills

Executive support

Calendar management

Travel coordination

Presentation formatting

Interpersonal communication

Discretion & confidentiality

Microsoft Office

IR tools familiarity

Education

HS Diploma

Associate's Degree

Tools

Bloomberg

FactSet

PowerPoint

Excel

Word

Job description

Work Schedule

Standard (Mon-Fri)

Environmental Conditions

Office

Job Description

As part of the Thermo Fisher Scientific team, you’ll discover meaningful work that makes a positive impact on a global scale. Join our colleagues in bringing our Mission to life every single day to enable our customers to make the world healthier, cleaner and safer. We provide our global teams with the resources needed to achieve individual career goals while helping to take science a step beyond by developing solutions for some of the world’s toughest challenges, like protecting the environment, making sure our food is safe or helping find cures for cancer.

Discover Impactful Work

As the Executive Assistant and Administrator for the Investor Relations department, you will provide comprehensive administrative and operational support to the Vice President of Investor Relations in support of the department’s objectives. This role requires strong organizational, analytical, and prioritization skills to manage multiple responsibilities effectively while proactively anticipating needs. You will interact regularly with senior leaders, including the Offices of the CEO and CFO, as well as external stakeholders, and will be entrusted with handling confidential and sensitive non-public information with the highest level of discretion and professionalism.

Location

• On-site in Waltham, MA. Relocation assistance is NOT provided.


• Must be legally authorized to work in the United States without sponsorship.


• Must be able to pass a comprehensive background check, which includes a drug screening.

Keys to Success

Executive Assistant and Administrator responsibilities include:

• Manage complex calendars, coordinate meetings, and track follow-up actions to support the Vice President of Investor Relations and the Senior Director of Investor Relations


• Coordinate domestic and international travel arrangements and prepare expense reports to ensure efficient and seamless travel experiences


• Prepare, edit, and format presentations, correspondence, and reports for executive leadership and external audiences


• Plan and coordinate logistics for meetings, programs, events, and conferences, which may include senior leaders, shareholders, analysts, and other stakeholders


• Provide general office administration and reception support as needed

Investor Relations specific responsibilities include:

• Manage correspondence through the Investor Relations email inbox and telephone line, ensuring timely, accurate, and appropriate responses to investor inquiries


• Maintain investor databases to track institutional ownership, engagement activity, and document interactions


• Support the Investor Relations team with functional projects and the preparation of special reports and analyses


• Track, organize, and archive sell-side analyst publications and related materials


• Maintain and coordinate updates to the Investor Relations section of thermofisher.com, ensuring accuracy, consistency, and timely disclosure for all stakeholders

Education

• HS Diploma required; Associate’s Degree preferred

Experience & Skills

• Demonstrated success as an executive assistant or administrator, ideally supporting senior leaders within a complex, matrixed, or multinational organization; experience in Investor Relations is preferred


• High degree of integrity, professionalism, and discretion, with the ability to handle confidential and sensitive information responsibly


• Proven ability to independently manage, prioritize, and execute multiple concurrent tasks and deadlines in a fast-paced environment


• Strong organizational and time-management skills, including the ability to coordinate the schedules and priorities of senior executives


• Excellent written, verbal, and interpersonal communication skills, with the ability to interact effectively with executive-level and external audiences


• Ability to anticipate leadership needs by understanding business objectives and exercising sound judgment


• Proficiency with workplace productivity tools, including Microsoft Office (PowerPoint, Excel, Word), and experience with collaboration platforms; familiarity with IR tools (e.g., Bloomberg, FactSet, or similar) is a plus


• Strong problem-solving skills, resourcefulness, and adaptability, with a positive and poised approach in a dynamic, evolving environment


• Willingness and ability to learn new technologies, including emerging AI-enabled tools, to enhance efficiency and effectiveness

Additional Information

• Infrequent domestic travel may be required


• Ability to work outside regular business hours as needed

What Sets This Opportunity Apart

• Join a globally renowned company at the forefront of scientific innovation.


• Collaborate with a team of ambitious professionals who are passionate about making a difference.


• Contribute to the success of a company that is dedicated to improving human health and well-being.


• Work in a dynamic and fast-paced environment where your skills and contributions will be valued.


• Access opportunities for professional growth and development within the organization.

At Thermo Fisher Scientific Inc., we are committed to fostering an inclusive and diverse workplace. We are an equal opportunity employer and value the strengths and perspectives that each individual brings to our team. We strive to provide reasonable accommodations and adjustments to applicants and employees with disabilities to ensure equal access to employment opportunities. If you require any accommodations or adjustments during the application process or throughout your employment, please let us know.

Compensation and Benefits

The salary range estimated for this position based in Massachusetts is $90,000.00–$115,000.00.

This position may also be eligible to receive a variable annual bonus based on company, team, and/or individual performance results in accordance with company policy. We offer a comprehensive Total Rewards package that our U.S. colleagues and their families can count on, which includes:

• A choice of national medical and dental plans, and a national vision plan, including health incentive programs


• Employee assistance and family support programs, including commuter benefits and tuition reimbursement


• At least 120 hours paid time off (PTO), 10 paid holidays annually, paid parental leave (3 weeks for bonding and 8 weeks for caregiver leave), accident and life insurance, and short- and long-term disability in accordance with company policy


• Retirement and savings programs, such as our competitive 401(k) U.S. retirement savings plan


• Employees’ Stock Purchase Plan (ESPP) offers eligible colleagues the opportunity to purchase company stock at a discount

For more information on our benefits, please visit: https://jobs.thermofisher.com/global/en/total-rewards

Thermo Fisher Scientific is an EEO/Affirmative Action Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability or any other legally protected status.