Executive Assistant - Investor Relations

Mission Staffing; New York (NY); Hybrid; USD 120,000 - 140,000; Full time

Job summary

A growing asset management firm in New York seeks an experienced Executive Assistant to support its Investor Relations team. This role involves managing administrative tasks, coordinating investor roadshows, and ensuring effective communication within the business development efforts, contributing to the firm's operational excellence.

Benefits

Medical insurance

Vision insurance

401(k)

Competitive base salary

Opportunities for professional development

Qualifications

• 5+ years of experience in a similar role within financial services.
• Strong background supporting Investor Relations and Business Development.
• Proven experience managing roadshow logistics.

Responsibilities

• Provide executive-level administrative support to senior members of the team.
• Organize and support investor roadshows and conferences.
• Prepare and edit investor materials and correspondence.

Skills

Organizational skills

Communication skills

Attention to detail

Proactive

Tools

Microsoft Office Suite

Salesforce

Job description

This range is provided by Mission Staffing. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$120,000.00/yr - $140,000.00/yr

Additional compensation types

Annual Bonus

**MUST HAVE EXPERIENCE WORKING IN INVESTOR RELATIONS/BUISNESS DEVELOPMENT/MARKETING

Job Title: Executive Assistant – Investor Relations

Location: New York, NY (Hybrid – Flexible Schedule)

Compensation: $120,000–$140,000 base + performance-based bonus

About Us:

We are a dynamic and growing asset management firm based in New York City, focused on delivering exceptional investment strategies and client service to our global investor base. As we continue to scale, we are seeking an experienced and highly organized Executive Assistant to support our Investor Relations and Business Development team.

Position Overview:

The Executive Assistant will play a critical role in supporting senior leadership within the Investor Relations team, managing a wide range of administrative and operational responsibilities. This role requires someone with prior experience in investor relations and/or business development within the asset management or broader financial services industry. You will serve as a trusted partner in coordinating roadshows, handling high-level scheduling, supporting fundraising and investor communication efforts, and ensuring smooth day-to-day operations.

Key Responsibilities:

• Provide executive-level administrative support to the Head of Investor Relations and senior members of the Business Development team
• Coordinate complex calendars, schedule meetings and calls across multiple time zones, and handle all related logistics
• Organize and support investor roadshows, conferences, and key fundraising activities
• Prepare and edit investor materials, presentations, and briefing documents
• Liaise with investors and prospects on scheduling and follow-up items, maintaining a high degree of professionalism and discretion
• Track investor communications and activities in CRM systems (e.g., Salesforce)
• Handle domestic and international travel arrangements, itineraries, and expense reports
• Assist with the preparation of quarterly investor reporting and ongoing investor correspondence
• Maintain strict confidentiality and professionalism at all times

Qualifications:

• 5+ years of experience in a similar Executive Assistant role within financial services, preferably asset management, private equity, or hedge funds
• Strong background supporting Investor Relations, Capital Raising, or Business Development teams
• Proven experience managing roadshow logistics and investor-facing processes
• Highly organized with exceptional attention to detail and time management skills
• Excellent communication skills—both written and verbal
• Proficiency in Microsoft Office Suite; familiarity with CRM platforms such as Salesforce is a plus
• Ability to handle confidential information with the utmost discretion
• Proactive, resourceful, and thrives in a fast-paced, dynamic environment

What We Offer:

• Competitive base salary of $120,000–$140,000, plus annual performance bonus
• Collaborative and entrepreneurial team environment
• Opportunities for professional development and long-term growth

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative and Business Development

• Industries

  Venture Capital and Private Equity Principals, Capital Markets, and Investment Management

Referrals increase your chances of interviewing at Mission Staffing by 2x

Inferred from the description for this job

Medical insurance

Vision insurance

401(k)

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