Executive Assistant – Investment Firm (Hybrid, NYC-Based)

HRB; New York (NY); Hybrid; USD 100,000 - 120,000; Full time

Job summary

An established industry player is looking for a highly organized Executive Assistant to support a dynamic team of professionals. This role offers the chance to thrive in a fast-paced environment while providing critical administrative support. The ideal candidate will excel at multitasking and possess exceptional communication skills. With a collaborative work culture and opportunities for professional growth, this position is perfect for those eager to contribute to a high-performing team. Enjoy the benefits of working in a supportive environment with a focus on personal and professional development, making this an exciting opportunity for the right individual.

Benefits

Discretionary Bonus

100% Covered Health Insurance

Dental Insurance

Vision Insurance

15 Days PTO

Amazing Benefits

Qualifications

• 5-7+ years of experience supporting executives in a corporate environment.
• Strong communication and multitasking skills required.

Responsibilities

• Provide comprehensive administrative support to executives.
• Manage calendars, schedule meetings, and arrange business travel.

Skills

Administrative Skills

Communication Skills

Attention to Detail

Multitasking

Professionalism

Education

Bachelor’s Degree

Tools

Microsoft Office Suite

Job description

Our client, a well-established investment firm, is seeking a highly organized and professional Executive Assistant to support a team of junior to senior-level professionals (4-7 people). This role requires strong administrative skills, attention to detail, and the ability to handle confidential information with discretion. The ideal candidate thrives in a fast-paced environment, excels at multitasking, and has exceptional communication skills. This role is in office Monday through Thursday and WFH Fridays. This is a great opportunity for an experienced Executive Assistant to join a dynamic investment firm and provide critical support to a high-performing team. The firm offers a collaborative work environment and opportunities for professional growth.

RESPONSIBILITIES:

• Provide comprehensive administrative support to multiple executives, handling a range of tasks with professionalism and efficiency.
• Manage calendars, schedule internal and external meetings, coordinate logistics, and prepare materials.
• Arrange and coordinate complex business travel across multiple locations, ensuring seamless itineraries and handling expense reimbursements.
• Maintain files, correspondence, and confidential documents, ensuring accuracy and organization.
• Screen and prioritize calls and emails, responding with good judgment and discretion.
• Support compliance reporting requirements for executives as needed.
• Collaborate with other Executive Assistants and administrative staff to ensure smooth operations across the firm.
• Step in to assist when other EAs are out of the office or need additional support.
• Take on ad hoc projects and special assignments as required.

REQUIREMENTS:

• Professionalism, maturity, and sound judgment when handling sensitive information.
• Ability to multi-task, prioritize deadlines, and work efficiently under pressure in a fast-paced environment.
• Strong communication skills, both written and verbal, with a high level of responsiveness.
• Exceptional attention to detail and accuracy in all work.
• A team-oriented mindset, eager to support others and contribute to the firm’s success.
• Self-motivated with a proactive, can-do attitude—willing to take initiative and go above and beyond.
• Comfortable adapting to changing priorities and working with different leadership styles.
• Bachelor’s Degree preferred.
• 5-7+ years of experience supporting executives in a fast-paced corporate environment.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).

HOURS:
8:30-5:30pm; Monday through Thursday onsite and WFH Fridays

SALARY:
$100-120K base + discretionary bonus + 100% covered health, dental, vision, 15 days PTO and amazing benefits