Executive Assistant III

University of Arkansas; United States; Remote; USD 50,000 - 70,000; Full time

Job summary

The University of Arkansas seeks an Executive Assistant III to support the Chair and Executive Director at the Donald W. Reynolds Institute on Aging. This role involves managing schedules, preparing correspondence, and facilitating departmental operations to enhance teamwork and support the institute's mission in patient care.

Benefits

Health: Medical, Dental and Vision plans

Holiday, Vacation and Sick Leave

Education discount for staff and dependents

Retirement: Up to 10% matched contribution

Basic Life Insurance up to $50,000

Career Training and Educational Opportunities

Merchant Discounts

Concierge prescription delivery

Qualifications

• Bachelor's degree with 4 years of administrative support experience.
• High School diploma with 8 years of administrative support experience.
• Detail-oriented with excellent editing and writing skills.

Responsibilities

• Manage day-to-day inquiries for the Chair.
• Prepare reports, coordinate meetings, and manage schedules.
• Assist with grant writing and documentation for the Institute.

Skills

Proficient in MS Office applications

Exceptional writing, spelling, and proofreading skills

Knowledge of A/V setup

Education

Bachelor's degree

High School diploma/GED

Tools

UAMS Workday systems

Job description

Current University of Arkansas System employees, including student employees and graduate assistants, need to log in to Workday via MyApps.Microsoft.com , then access Find Jobs from the Workday search bar to view and apply for open positions. Students at University of Arkansas System two-year institutions will also view open positions and apply within Workday by searching for “Find Jobs for Students”.

All Job Postings will close at 12:01 a.m. CT on the specified Closing Date (if designated).
If you close the browser or exit your application prior to submitting, the application process will be saved as a draft. You will be able to access and complete the application through “My Draft Applications” located on your Candidate Home page.

Closing Date:

08/07/2025
Type of Position: Professional Staff - Operations
Job Type: Regular
Work Shift:

Sponsorship Available:

No
Institution Name: University of Arkansas for Medical Sciences

The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education, research, and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization, focused on improving patient care and the lives of Arkansans.

UAMS offers amazing benefits and perks (available for benefits eligible positions only):

• Health: Medical, Dental and Vision plans available for qualifying staff and family
• Holiday, Vacation and Sick Leave
• Education discount for staff and dependents (undergraduate only)
• Retirement: Up to 10% matched contribution from UAMS
• Basic Life Insurance up to $50,000
• Career Training and Educational Opportunities
• Merchant Discounts
• Concierge prescription delivery on the main campus when using UAMS pharmacy

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply link/button.

The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law, including age, race, color, national origin, disability, religion, protected veteran status, military service, genetic information, sex, sexual orientation, or pregnancy. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University’s Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.

For general application assistance or if you have questions about a job posting, please contact Human Resources at [e-mail] .

Department: COM | IOA Administration

Department's Website:

Summary of Job Duties: The Executive Assistant III will provide a high level of administrative support for the Department Chair and Executive Director of the Donald W. Reynolds Institute on Aging. Specifications for the position include managing day-to-day inquiries of the Chair and coordinating all day-to-day scheduling activities, managing incoming calls, preparing correspondence, assisting with newsletters, publications/manuscripts, grant applications, and community outreach programs. The Executive Assistant III will prepare annual/special reports, coordinate departmental meetings, prepare meeting agendas as well as take minutes. Duties will also include all other administrative related activities as assigned by the Executive Director of the Institute and/or the Institute's Administrator. The Executive Assistant must be detail oriented and have excellent writing, editing, and spelling skills to assist the Executive Director with correspondence for the Institute as well as typing and editing of research journal articles and proofing of research grant content
Qualifications:

• Bachelor's degree plus four (4) years of administrative support experience, preferably at the executive level or

• High School diploma/GED plus eight (8) years of administrative support experience, preferably at the executive level required.

Knowledge, Skills & Abilities:

• Proficient in MS Office applications: Word, Excel, Power Point, Outlook.

• Exceptional writing, spelling, and proofreading skills.

• Knowledge of A/V setup to arrange videoconferencing and online meetings.

Preferred Qualifications:

• UAMS Workday systems.

• Knowledge of applicable UAMS computer tracking systems and databases.

Additional Information:

Responsibilities:

• Prepare all documents/materials/presentations for the Institute Director/Chair Type and edit correspondence for the Director/Chair Assist the Director with grant writing, editing, and formatting

• Assist the Director with letters, newsletters, publications/manuscripts, grant applications, and annual reports

• Secures speakers, meeting notifications, room bookings, ordering lunches, and room/AV setup.

• P repares agendas, takes minutes, distributes handouts, etc.

• Sc hedules speakers from compliance or other presenters.

• Prepares handouts, takes/transcribes minutes, and maintains attendance records.

• Drafts meeting agendas.

• Organizes, maintains, and tracks the Director’s paper and electronic files and information.

• Opens and processes paper and electronic mail for the Director.

• Maintains appointment calendar and tracks/notifies the Director of schedule and appointments.

• Assists the Director with annual faculty evaluations, including scheduling appointments, maintaining files, etc.

• Assists with travel arrangements, and event reservations, and makes itineraries of visiting faculty, faculty recruitments, Grand Rounds speakers, etc.

• Assists with annual Geriatrics three-day conference and works with UAMS Office of Continuing Education Field calls from patients and relays messages to Chair and other calls to the RIOA main phone line.

• Performs other duties as assigned.

Salary Information:

Commensurate with education and experience

Required Documents to Apply:

List of three Professional References (name, email, business title), Resume

Optional Documents:

Special Instructions to Applicants:

Recruitment Contact Information:

Please contact [e-mail] for any recruiting relatedquestions.

All application materials must be uploaded to the University of Arkansas System Career Sitehttps://uasys.wd5.myworkdayjobs.com/UASYS

Please do not send to listed recruitment contact.

Pre-employment Screening Requirements:

This position is subject to pre-employment screening (criminal background, drug testing, and/or education verification). A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity. The information obtained in these reports will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Constant Physical Activity: N/A
Frequent Physical Activity: N/A
Occasional Physical Activity: N/A
Benefits Eligible: Yes