Executive Assistant III

ExtraHop; United States; Remote; USD 90,000 - 110,000; Full time

Job summary

Join ExtraHop as an executive assistant where you will provide crucial administrative support to our executives in a fast-paced cybersecurity environment. This role requires strong organizational skills, communication abilities, and a commitment to confidentiality. With a positive and collaborative culture, this is an opportunity to be part of a growing team focused on innovation and proactive security.

Benefits

Health, Dental, and Vision Benefits

Flexible PTO and Sick Time

Educational Reimbursement

401k with Employer Match

Pet Insurance

Parental Leave

Hybrid and Remote Work Model

Qualifications

• At least 5+ years working in an Administrative capacity.
• Strong written and verbal communication skills.
• Ability to collaborate with the administrative team.

Responsibilities

• Provide complex and confidential administrative support to executives.
• Maintain multiple executive calendars and manage appointments.
• Research and make travel plans for executives.

Skills

Organizational skills

Communication

Time management

Confidentiality

Tools

Gmail

Google Docs

MS Office

Concur

Job description

At ExtraHop, we're on a mission to help organizations achieve complete visibility, real-time threat detection, and proactive security through cutting-edge network detection and response (NDR) technology. Our NDR product is a market leader, providing our customers with the ability to detect, investigate, and respond to threats faster than ever before.

We’re proud of the work we do and the recognition we’ve received, including our recent Gartner Peer Insights award, which reflects the trust and satisfaction our customers have in our solutions.

If you're passionate about innovation, dedicated to protecting digital infrastructures, and ready to make a real impact, we invite you to join our team and help us shape the future of cybersecurity.

Position Summary

We’re looking for a self-directed executive assistant to fill this hands-on, roll-up-your-sleeves position. The Administrative Team operates with high energy, resourcefulness, initiative, creativity, and a sense of humor. In addition to the standard administrative support for executives, this team possesses sound professional judgment and maturity to represent the executive offices.

This is an opportunity to join a growing cybersecurity company with big ambitions and a proven track record.

ExtraHop has a positive and collaborative culture.

Primary Responsibilities

• Provide complex, diverse, and confidential administrative duties to support executive(s).
• Communicate daily with internal and external customers, prospects, partners, and vendors while exhibiting professionalism, courtesy, and diplomacy.
• Maintain multiple executive calendars, including tracking out-of-office, PTO, and team event calendars.
• Prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner.
• Independently schedule appointments and meetings based on business priorities; prepare and distribute materials to meeting participants as required; revise meetings and appointments as needed to avoid scheduling conflicts with higher priorities.
• Handle highly confidential and sensitive business, company, and personnel details and engage with high-level contacts inside and outside the company.
• Help track department-level projects, activities, and results.
• Serve as an alternative back-up for front desk operations, including handling telephone and mail.
• Research and make travel plans for executives, including air travel, hotel accommodations, ground transportation, Visa applications, and other related services.
• Process and approve travel and expense reports for the executive and the team to ensure compliance with existing company policies, noting excessive charges or possible exceptions to policy.
• Arrange for meeting space, A/V, food, and beverages as required for department and group meetings as needed.
• Assist with catering for internal meetings, company events, lunches, socials, and happy hours. This includes orders, set-up, refreshments for long meetings, and clean-up. Maintain meeting rooms, such as clean-up, refresh supplies, and equipment as needed.
• Coordinate customer meetings and executive briefings.

Required Skills and Experience

• At least 5+ years working in an Administrative capacity with demonstrated increasing responsibility.
• Excellent organizational skills, time management, and comprehensive follow-through
• Flexibility to make decisions dynamically to ensure efficient office operations
• Ability to effectively communicate and collaborate with a diverse range of people and job functions
• Team oriented
• Strong written and verbal communication skills
• Ability to act quickly and efficiently to accomplish a wide variety of tasks across multiple departments
• Ability to collaborate with the administrative team
• Ability to quickly learn new tools and technologies; Interest and experience in using technology and the Internet to improve work efficiency
• Expectation of complete confidentiality on all business matters
• Ability to operate in a fast-paced environment
• Expert experience in working with Gmail, Google, Google Docs, MS Office, Concur, and conferencing technology preferred.
• Seattle-based preferred, in office AS needed.

The salary range for this role is $90,000 - $110,000 + bonus + benefits

ABOUT EXTRAHOP

ExtraHop is the cybersecurity partner enterprises trust to reveal the unknown and unmask the attack. We’re on a mission to protect and propagate trust by revealing the cybertruth, and we partner with every customer, every day, to uncover it. Our Reveal(x) 360 platform is the only network detection and response solution delivering the 360-degree visibility needed to see everything on the network. When organizations have full network transparency with ExtraHop, they can see more, know more, and stop more cyberattacks.

Employees' wellbeing is top of mind for the ExtraHop team. Employees and their families will have the option to participate in the following benefits:

• Health, Dental, and Vision Benefits
• Flexible PTO, Sick Time Prorated Based on Date of Hire, and All Federal Holidays (US Only) + 3 Days of Paid Volunteer Time
• Non-Commissioned Positions may be eligible to participate in the Annual Discretionary Bonus Plan
• FSA and Dependent Care Accounts + EAP, where applicable
• Educational Reimbursement
• 401k with Employer Match or Pension where applicable
• Pet Insurance (US Only)
• Parental Leave (US Only)
• Hybrid and Remote Work Model

*Candidates should note that the Company may modify reporting relationships, job titles and compensation, including commissions and benefits, from time to time at its sole discretion, as it deems necessary, with or without prior notice.

We are intentional about our culture, diversity, and inclusion, and we welcome everyone to come ready to participate in contributing to this truly unique environment. At ExtraHop, we believe that the best products, services, and companies are built by strong teams that include a diversity of backgrounds, perspectives, ideas, and experiences. We are committed to supporting and enabling growth and opportunity for every employee at every level. This is the foundation of our success.

We are equally committed to equal employment opportunity, and it is foundational to how we recruit and hire our talented team. Employment is determined based upon capabilities and qualifications without discrimination on the basis of race, color, religion, sex, gender identification and expression, marital status, military status, pregnancy (including but not limited to potential pregnancy and pregnancy-related conditions), sexual orientation, age , national origin, ancestry, citizenship or immigration status, disability ,, genetic information, or any other protected class as established by law.

Our people are our most important competitive advantage, leading the charge cyber criminals and insider threats.

Ready to join us? #Extrahop #Security #NDR #informationsecurity #cybersecurity #cloudsecurity #infosec #LI-Remote

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