Executive Assistant II (US)

TD; Mount Laurel Township (NJ); On-site; USD 76,000 - 114,000; Full time

Job summary

TD Bank is seeking an Executive Assistant II in Mount Laurel, New Jersey to provide dedicated administrative support to executives and a broader team.

You will manage executives' schedules, coordinate meetings, travel, and expenses; prepare reports; format memos, emails and presentations; take minutes; screen calls; and handle confidential material with discretion while collaborating across the organization.

Qualifications

• Post-Secondary education with 3+ years of administrative experience.
• High level of professionalism and client-facing poise.
• Strong communication and organizational abilities.

Responsibilities

• Maintains executives' schedules by planning and scheduling meetings, conferences, teleconferences, and travel.
• Manages information flow in a timely and accurate manner.
• Screens and directs phone calls and distributes correspondence.
• Takes minutes during meetings and formats information for memos, emails, presentations and reports.
• Supports broader team and may manage office supply inventory and related processes.

Skills

Administrative support

Communication skills

Calendar management

Meeting coordination

Travel arrangements

Expense reporting

Education

Post-Secondary education

Job description

Work Location:Mount Laurel, New Jersey, United States of AmericaHours:40Pay Details:$36.54 - $54.81 USDTD is committed to providing fair and equitable compensation opportunities to all colleagues. Growth opportunities and skill development are defining features of the colleague experience at TD. Our compensation policies and practices have been designed to allow colleagues to progress through the salary range over time as they progress in their role. The base pay actually offered may vary based upon the candidate's skills and experience, job-related knowledge, geographic location, and other specific business and organizational needs.As a candidate, you are encouraged to ask compensation related questions and have an open dialogue with your recruiter who can provide you more specific details for this role.Line of Business:AdministrationJob Description:The Executive Assistant II provides dedicated administrative support to executives and may also provide a broad range of administrative or general office support for a broader team.Depth & Scope:Reports to a TDBG Senior Vice President (SVP) and provides dedicated executive administrative supportFully qualified administrative support performs multiple tasks and/or works on a diverse range of tasks of medium complexityTakes a broad perspective to identify and resolve issues that are atypical, infrequent or not covered by stated processesTypically has interaction with internal customers / partners, may interact with external partnersFocus of work is on the completion of day to day, weekly and/ or monthly processes or activities; may include longer term routine activitiesHas autonomy and some discretion to make decisions within well-defined parametersRole may also be involved with the administration of sensitive and/or confidential material requiring discretionRequires proficiency gained through job related training to perform a range of duties, and has working level knowledge of the business unit / operational functions as well as regulatory issues/requirements for jurisdictionsEducation & Experience:Post-Secondary education3+ years of experienceCustomer Accountabilities:Provides a high level of administrative support ensuring quality service and professionalism at every interactionActs as the point of contact among executives, employees, clients and other external partnersManages information flow in a timely and accurate mannerMaintains executives' schedules by planning and scheduling meetings, conferences, teleconferences, and travelManages expenses and prepare weekly, monthly or quarterly reportsFormats information for internal and external communication – memos, emails, presentations, reportsTakes minutes during meetingsScreens and directs phone calls and distributes correspondenceSupports broader team may manage office supply inventory, equipment, and other processes as requiredShareholder Accountabilities:Prioritizes and manages own workload to meet SLA requirements for service and productivityConsistently exercises discretion in managing correspondenceUnderstands and applies operating policies and proceduresEnsures documentation that is prepared / completed is accurate and properly reflects business intentions and is consistent with relevant rules / regulationsEscalates non-standard or high-risk activities as necessaryIdentifies and recommends opportunities to enhance productivity, effectiveness and operational efficiencyEnsures necessary due diligence to support the accuracy of all activitiesIs knowledgeable of and comply with Bank Code of ConductEmployee/Team Accountabilities:Participates fully as a member of the team, supports a positive work environment that promotes service to the business, quality, innovation and teamwork and ensures timely communication of issues / points of interestSupports the team by continuously enhancing knowledge / expertise in own area and participates in knowledge transfer within the team and business unitParticipates in personal performance management and development activities, including cross training within own teamKeeps others informed and up to date about the status / progress of projects and / or all relevant or useful information related to day-to-day activitiesContributes to a fair, positive and equitable environment that supports a diverse workforceActs as a brand ambassador for your business area/function and the bank, both internally and/or externallyPhysical Requirements:Never: 0%; Occasional: 1-33%; Frequent: 34-66%; Continuous: 67-100%Domestic Travel – OccasionalInternational Travel – NeverPerforming sedentary work – ContinuousPerforming multiple tasks – ContinuousOperating standard office equipment - ContinuousResponding quickly to sounds – OccasionalSitting – ContinuousStanding – OccasionalWalking – OccasionalMoving safely in confined spaces – OccasionalLifting/Carrying (under 25 lbs.) – OccasionalLifting/Carrying (over 25 lbs.) – NeverSquatting – OccasionalBending – OccasionalKneeling – NeverCrawling – NeverClimbing – NeverReaching overhead – NeverReaching forward – OccasionalPushing – NeverPulling – NeverTwisting – NeverConcentrating for long periods of time – ContinuousApplying common sense to deal with problems involving standardized situations – ContinuousReading, writing and comprehending instructions – ContinuousAdding, subtracting, multiplying and dividing – ContinuousThe above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required. The listed or specified responsibilities & duties are considered essential functions for ADA purposes.Who We Are:TD is one of the world's leading global financial institutions and is the fifth largest bank in North America by branches/stores. Every day, we strive to make every interaction, product, and experience remarkably human and refreshingly simple for over 27 million households and businesses in Canada, the United States and around the world. More than 95,000 TD colleagues bring their skills, talent, and creativity to foster deeper relationships, ensure disciplined execution, and build a simpler, faster banking experience. TD is deeply committed to being a leader in client experience, that is why we believe that all colleagues, no matter where they work, are client facing. Together, we are reimagining what banking can be for our clients, colleagues and communities.Our Total Rewards PackageOur Total Rewards package reflects the investments we make in our colleagues to help them and their families achieve their financial, physical and mental well-being goals. Total Rewards at TD includes base salary and variable compensation/incentive awards (e.g., eligibility for cash and/or equity incentive awards, generally through participation in an incentive plan) and several other key plans such as health and well-being benefits, savings and retirement programs, paid time off (including Vacation PTO, Flex PTO, and Holiday PTO), banking benefits and discounts, career development, and reward and recognition. Learn moreAdditional Information:We’re delighted that you’re considering building a career with TD. Through regular development conversations, training programs, and a competitive benefits plan, we’re committed to providing the support our colleagues need to thrive both at work and at home.Colleague DevelopmentIf you’re interested in a specific career path or are looking to build certain skills, we want to help you succeed. You’ll have regular career, development, and performance conversations with your manager, as well as access to an online learning platform and a variety of mentoring programs to help you unlock future opportunities.If you’re passionate about helping clients and building deep, lasting relationships, TD offers diverse career paths where you can grow your expertise and make a meaningful impact.We're committed to your success and foster a respectful workplace where diverse perspectives are valued, everyone has fair opportunities to grow, and you can unlock your full potential to achieve your career goals. Here at TD, we hire and develop the best.Training & OnboardingWe will provide training and onboarding sessions to ensure that you’ve got everything you need to succeed in your new role.Interview ProcessWe’ll reach out to candidates of interest to schedule an interview. We do our best to communicate outcomes to all applicants by email or phone call.AccommodationTD Bank is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, status as a protected veteran or any other characteristic protected under applicable federal, state, or local law.If you are an applicant with a disability and need accommodations to complete the application process, please email TD Bank US Workplace Accommodations Program at [e-mail] . Include your full name, best way to reach you and the accommodation needed to assist you with the applicant process.