Executive Assistant II - CEO Priority Partners

Johns Hopkins Medicine; Town of Hanover (NY); On-site; USD 37,000 - 60,000; Full time

Job summary

Johns Hopkins Medicine is seeking an Executive Assistant Level II to support an officer with scheduling, drafting, editing and coordinating complex reports. The role requires strong organizational skills, handling confidential information, and coordinating with internal teams and external partners.

The position includes responsibilities across project coordination and financial tracking. The candidate will work under moderate guidance, lead smaller project steps, and provide essential

Qualifications

• High school diploma or equivalent required.
• Associate’s degree preferred.
• Specialized secretarial skills such as office management, statistical typing and accounting skills generally obtained in the first two years of college or technical/business school or equivalent.

Responsibilities

• Initiates, composes and types complex correspondence, reports and/or minutes from rough draft.
• Receives and screens visitors and telephone calls for the department.
• Provide overall administrative support.
• Manages KRONOS for department.
• Coordinates project management activities as assigned.
• Reviews, processes and tracks department purchase orders and invoices.
• Coordinates communications between department and external organizations and groups with related business activity. May be required to handle highly sensitive and/or confidential information.
• Uses monthly financial reports to analyze variance from department budget and to reconcile purchases vis‑à‑vis account codes and cost centers. Utilizes basic software applications and database management tools including Microsoft Word, Excel, Power Point, Access, Project and Visio.

Skills

Administrative support

Scheduling

Communication

Microsoft Office

Budgeting

KRONOS

Education

High school diploma

Associate degree preferred

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Access

Project

Visio

Job description

The Executive Assistant is an individual that is crucial to the success of an Executive’s ability to lead. Under a moderate level of guidance and direction, the Executive Assistant will perform administrative duties such as scheduling, drafting, editing, and typing complex reports, developing, implementing, and maintaining appropriate office protocol and organization. Arrange meetings, schedule appointments, complete travel arrangements and maintain personal appointment book for department. Performs a range of straightforward assignments related to discipline. This position will be expected to competently execute day-to-day administrative tasks as assigned by various department staff and assist with a variety of departmental projects.

Executive Assistant Level II -

The position must support an officer in order to be considered for a Level 2. Acts as a resource for colleagues with less experience. May lead projects or project steps within a broader project or may have accountability for ongoing activities or objectives. Works independently; receives minimal guidance.

Job Responsibilities:

• Initiates, composes and types complex correspondence, reports and/or minutes from rough draft.
• Receives and screens visitors and telephone calls for the department.
• Provide overall administrative support.
• Manages KRONOS for department.
• Coordinates project management activities as assigned.
• Reviews, processes and tracks department purchase orders and invoices.
• Coordinates communications between department and external organizations and groups with related business activity. May be required to handle highly sensitive and/or confidential information.
• Uses monthly financial reports to analyze variance from department budget and to reconcile purchases vis‑à‑vis account codes and cost centers. Utilizes basic software applications and database management tools including Microsoft Word, Excel, Power Point, Access, Project and Visio.

Requirements:

Education:

High school diploma or equivalent required. Associate’s degree preferred. Requires specialized secretarial skills such as office management, statistical typing and accounting skills generally obtained in the first two years of college or technical/business school or equivalent.

Work Experience:

Executive Assistant Level II -

Requires at least six years of experience. Level at which career may stabilize for many years or even until retirement

Salary Range:

Minimum 26.51/hour - Maximum 43.76/hour. Compensation will be commensurate with equity and experience for roles of similar scope and responsibility. In cases where the range is displayed as a $0 amount, salary discussions will occur during candidate screening calls, before any subsequent compensation discussion is held between the candidate and any hiring authority.

The Hospital reserves the right to modify employee schedules as needed.

We are committed to creating a welcoming and inclusive environment, where we embrace and celebrate our differences, where all employees feel valued, contribute to our mission of serving the community, and engage in equitable healthcare delivery and workforce practices.

Johns Hopkins Health System and its affiliates are drug-free workplace employers.